Procurement Assistant
Brief details:
- Location: Muyinga
- Vacancy No: JR00001901
- Employer: IRC International Rescue Committee
- Deadline: 2026-02-17
Qualifications:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC provides vital care and life-changing assistance to refugees forced to flee war or disaster. Working today in more than 40 countries and 22 U.S. cities, the IRC restores safety, dignity, and hope to millions of uprooted people struggling to survive.
The IRC opened its offices in Burundi in 1996 and initially focused on lifesaving interventions and providing immediate assistance to refugees and displaced persons. IRC Burundi now focuses on post-conflict interventions to support the country’s transition to lasting peace and stability.
IRC Burundi has a dynamic post-conflict program encompassing gender-based violence prevention and response, child protection, social cohesion, protection and the rule of law, economic recovery and development (ERD), and environmental health. Its clients are vulnerable and marginalized populations, including refugees, internally displaced persons (IDPs), returnees, and other vulnerable groups such as women, children, and youth. The IRC works with the Burundian government, local partners, and international partners to enhance the protection, economic empowerment, and social cohesion of these groups. The IRC’s main office is in Bujumbura, serving as both its headquarters and a base for its programs in the city. Field offices are located in Muyinga and Ruyigi.
JOB DESCRIPTION
Under the direct supervision of the Logistics Officer, the Procurement Assistant will serve as the focal point between Supply Chain and programs for all matters relating to Procurement and Asset Management. The Procurement Assistant reports directly to the Field Coordinator and has the Supply Chain Manager as their technical supervisor.
L’assistant Procurement :
Will manage procurement processes in accordance with IRC Standard Operating Procedures and those of its donors;
Will ensure compliant asset management;
Will collaborate and consult with the program department and the finance department to ensure integrated and harmonized operational systems;
Will collaborate with the Supply Chain Manager to ensure that internal control mechanisms operate with minimal bureaucracy;
Will conduct field visits to ensure the efficiency and uniformity of the supply chain structure and the implementation of IRC’s standard operating policies and procedures.
SPECIFIC TASKS
His specific responsibilities are:
Compliance: Ensure that supply chain/security policies and procedures comply with IRC and applicable funding source policies, procedures, and requirements. All sites and staff act in accordance with these policies.
Supply
Prepare and implement procurement plans in close collaboration with programs;
Ensure the management and monitoring of data on purchases and assets within Integra,
Ensure the monitoring of the implementation of the Master Procurement Plan in accordance with the Item Forecast of the projects;
Produce a weekly report on Purchase Order data;
Create and track the data update ticket in the Integra system;
Prepare the purchase orders;
Ensure that the site’s suppliers are paid on time;
Supports teams in identifying suppliers of goods and services;
Monitor MPA and MSA and conduct supplier evaluations;
Support the Administration in purchase requests in the Integra system;
Plan and prepare purchases according to existing supply plans;
Provide support in developing procurement specifications;
Ensure the management of the Request for Quotation (RFQ) process with suppliers and the Request for Proposal (RFP) process;
Participate in tender meetings and evaluations;
In collaboration with the procurement committee, define the negotiation objectives within the framework of the open tendering process;
Promote a professional and positive image of IRC and maintain good professional relationships with suppliers;
Implementing due diligence for suppliers includes conducting reference checks, supplier visits, etc.
Continuously research and negotiate prices to obtain the best value for money from suppliers and check the conformity and quality of the goods offered;
Prepare the analysis of bids and other tender documents for approval;
Submit supply reports on a weekly and monthly basis;
To manage relationships with those requesting goods and services;
Perform the collection, organization and analysis of purchasing data;
Under the guidance of the procurement committee, conduct a cost analysis of the market;
Verify the accuracy of the supply documents before accepting payment for approval;
Prepare contracts for the recommended bidders;
Establish the price list;
Keep the price list/catalog up to date and inform the programs of any changes
Provide consistent and ongoing support to other departments to ensure compliance with Supply Chain policies and procedures;
Using the various tools and mechanisms in place at IRC, identify red flags that could potentially expose the organization to fraud risks.
Any other tasks assigned by the supervisor.
Asset Management
Implement IRC asset management policies;
Managing real estate assets and properties;
Compile and analyze Asset reports;
Ensure that a completed Asset Register form exists for each piece of equipment;
Ensure that a waiver form is signed by all equipment users;
Perform a physical count and verification of all documents for at least 20 pieces of equipment each month;
Establish a list of all equipment and materials that have been donated and report on it each month;
Establish and display a list of equipment and furniture per office;
Ensure that all newly purchased equipment has tags;
Ensure that all IRC staff sign a waiver when receiving or returning IRC-owned equipment;
Have all staff members sign an authorization form before taking their computer or other valuable equipment home;
Any other responsibility assigned by the hierarchical or technical supervisor.
REQUIRED PROFILE
Key requirements
Have a university degree in a field of expertise related to logistics, procurement, economics, management and administration or any other equivalent field;
Have at least 3 years of professional experience in a similar position, ideally in the cooperation or humanitarian aid sector;
Excellent computer skills are required, particularly with Excel, Word and Outlook software;
Excellent verbal command of French;
Excellent writing skills in French;
Good verbal and written communication skills in English
Field experience in managing the operations of a large, multi-site supply chain;
In-depth knowledge and understanding of practical supply chain procedures and maintaining supply channels in areas with weak infrastructure;
Excellent organizational, interpersonal and communication skills;
Excellent computer skills, including word processing, spreadsheets and databases;
Leadership qualities and a willingness to demonstrate initiative and flexibility;
Willingness to participate and contribute as a team member, in difficult working and living conditions,
Flexible to changing conditions.
Skills & Technical Abilities:
Sense of organization and responsibility;
A good collaborator and influencer with effective interpersonal and analytical skills;
To be a very good communicator and a good negotiator;
Proactive and takes initiative;
Good ability to work in a team and under pressure;
Be willing to travel to field locations.
Work environment
The position will be based in Muyinga in Buhumuza province.
Professional Conduct Standards: IRC and its employees must adhere to the values and principles outlined in IRC Way – Professional Conduct Standards. These values are integrity, service, accountability, and equality. In accordance with these values, IRC operates and implements policies on beneficiary protection from exploitation and abuse, child safeguarding, workplace harassment prevention, fiscal integrity, and anti-retaliation measures.
Diversity, Inclusion and Gender Equality
The IRC recognizes and honors the inherent worth and dignity of all individuals. We are an equal opportunity employer and consider all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, marital status, veteran status, or disability. The IRC is also committed to closing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce, including parental leave, gender-sensitive security protocols, and other supportive benefits.
Equal opportunity for employers: IRC is an equal opportunity employer. IRC evaluates all applicants on the basis of merit, without regard to race, gender, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.
IRC and IRC employees must adhere to the values and principles contained in the IRC Way (Standards of Professional Conduct). These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on beneficiary protection from exploitation and abuse, child safeguarding, workplace harassment, financial integrity, and retaliation.
IRC and IRC employees must adhere to the values and principles contained in the IRC Way (Standards of Professional Conduct). These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on beneficiary protection from exploitation and abuse, child safeguarding, workplace harassment, financial integrity, and retaliation.
All applications must include: A cover letter addressed to the P&C Coordinator, IRC Burundi. • A certified copy of the diploma and certificates of service • Identity card • A curriculum vitae • 3 references (Name and surname, Telephone and Email).
Applications must be submitted electronically only.
The deadline for submitting applications is set for February 16, 2026 at 5:00 PM.
Only shortlisted candidates will be contacted for a test and/or interview
PROFESSIONAL STANDARDS
All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way – Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.