Organization: UNV – United Nations Volunteers
Location: South Sudan
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Administrative support
Procurement
Closing Date: 2024-07-04
Details
Mission and objectives
Under Resolution 2677 (2023), the Security Council determined that the situation in South Sudan continues to constitute a threat to international peace and security in the region. The Council extended the UNMISS mandate until 15 March 2024. It also emphasized that the Mission should continue advancing its three-year strategic vision defined in resolution 2567 (2021) to prevent a return to civil war, build durable peace and support inclusive, accountable governance as well as free, fair and peaceful elections in accordance with the Revitalized Peace Agreement. Under Chapter VII of the Charter of the United Nations, UNMISS is therefore authorized to use all necessary means to implement its mandate which includes: (a) Protection of civilians (b) Creating conditions conducive to the delivery of humanitarian assistance (c) Supporting the Implementation of the Revitalised Agreement and the Peace Process (d) Monitoring, investigating, and reporting on violations of humanitarian and human rights law The overall ceiling for uniformed personnel is maintained at 17,000 troops and 2,101 police, including 88 corrections officers. Please refer to https://unmiss.unmissions.org/mandate for more information.
Context
The Procurement Section Supports Technical Units in procuring various goods and service in the mission. The position will be based in Juba- Central Equatoria State, which is a non-family duty station (i.e. hardship duty station category E as classified by ICSC).
Task description
Under the direct supervision of Chief Procurement Officer/Unit Chief, the UN Volunteer will undertake the following tasks: A) Procurement Support Activities: • Printing of shopping carts (SC) and Request for Quotations (RFQ), filing, recording and distribution of case files to Technical Units, buyers, Unit Chiefs and Chief Procurement Section (CPS) • Receiving, recording, and filing of incoming/outgoing documents. • To expedite purchase orders / contracts deliveries by follow up with vendors and clients to ensure timely delivery of goods and services. • To scan completed procurement case file documents and uploads in the systems for future reference. • To perform any other tasks assigned by immediate supervisor / OiC or CPS. B) Buyer Activities. • Review specification and scopes of requirements for goods and services to ensure that they are concise, generic, and unambiguous and amend them to ensure efficient procurement. • Prepare source selection plan for the required goods and services. • Prepare solicitation documents which accurately and fully reflect the requirement. • Review the technical evaluation report/s (TERs) to ensure that the evaluation criteria specified in the solicitation documents are followed during the evaluation of bids/proposal/quotations. • Perform commercial evaluation of the proposal submitted. • Ensure that the recommendations resulting from commercial evaluations are logical, justifiable and in accordance with the UN Financial Regulation and Rules. • Prepare Purchase Orders/Contracts as applicable. • Monitor the delivery of Purchased goods and services. • Maintain close cooperation with internal / external stakeholders/clients by providing ongoing feedback as needed (e.g., Procurement process, status of cases) to facilitate better and timely communication and problem solving. • Update the maintenance of all logs/tracking tools used to monitor/record the units’ activities.