Procurement Associate

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Procurement Associate

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Afghanistan

Opportunity Deadline

26/02/2024

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Job Description

16262

As per Salary Scale

6 Year

Male, Female, Both

High School Diploma

Job Identification: 16262
Locations: Kabul, Afghanistan
Posting Date: 02/12/2024, 11:36 AM
Apply Before: 02/26/2024, 09:29 AM
Job Schedule: Full time
Agency: UNDP
Grade: G6
Vacancy Type: Fixed Term
Practice Area: Effectiveness
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year with Possibility for extension
Education & Work Experience: Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience
Required Languages: English
Desired Languages: Dari and/or Pashto
Vacancy Timeline: 2 Weeks

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and the planet. UNDP has been working in Afghanistan for more than 50 years on climate change and resilience, gender, governance, health, livelihoods, and rule of law. Under the broader framework of the Sustainable Development Goals (SDGs) and in close coordination with other UN agencies, UNDP is supporting the Afghan people’s aspiration for peace, prosperity, and sustainability. UNDP is currently implementing its flagship crisis response programme, ABADEI (Area Based Approach to Development Emergency Initiatives), as part of the ongoing UN-led response to prevent a humanitarian catastrophe and the breakdown of Afghanistan’s economy following the August 2021 shift in power.

The Procurement Unit within the Operational pillar of the CO is responsible for efficient, transparent, and cost-effective delivery of procurement services in support of the programme and CO operations which also includes support to other UN Agencies. The CO is looking to enhance the operational capacity of the Procurement Unit to support the expanding programme and operational demands of ABADEI and other Projects by hiring additional staff members.

Under the guidance of the Procurement Specialist, and the direct supervision of the Procurement Specialist, the Procurement Associate provides support to the Procurement unit working in close collaboration with unit colleagues and with the Operations, Programme and Project teams, UNDP HQs staff and Procurement Support Office in Copenhagen to successfully deliver procurement services.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

The Procurement Associate will be part of a team also providing technical support to programmes and projects in the CO, or as otherwise directed to perform:

Ensure implementation of operational strategies.
Support procurement processes.
Implement a sourcing strategy.
Assist in developing systems and procedures.
Support knowledge building and knowledge sharing.

Ensure implementation of operational strategies

Full compliance with procurement activities with UNDP FRR and POPP.
Provision of inputs to project procurement business processes, mapping, and elaboration of internal Standard Operating Procedures (SOPs) in Procurement in consultation with the direct supervisor and office management.
Support in the preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).

Support to procurement processes

Provision of inputs to the preparation of procurement plans for the office.
Support to the organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
Entering vendors in Atlas/UNall

Implement a sourcing strategy

Updating the rosters of suppliers.
Conducting research on sourcing strategies to be emulated in the CO.
Preparation of purchase orders and contracts in and outside Atlas, and preparation of the recurring purchase orders for contracting of services, and vendor creation in Atlas.
Maintenance of the filing system in the procurement unit.

Assist in developing systems and procedures

Organization of purchase orders and contract databases.
Conducting market searches and preparing vendor rosters.
Supporting the establishment of LTAs for common services.

Support to knowledge building and knowledge sharing

Organization of trainings for operations/projects staff on Procurement and Tax exemptions processes.
Synthesis of lessons learned and best practices in Procurement.
Sound contributions to knowledge networks and communities of practice.

Competencies

Core

Achieve Results	LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively	LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously	LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility	LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination	LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner	LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion	LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies:

Thematic Area	Name	Definition
Procurement	Sourcing	Ability to find, evaluate and engage suppliers of goods and services
Procurement	Financial Analysis	Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability
Procurement	Procurement Management	The ability to acquire goods, services or works from an outside external source.
Procurement	Stakeholder Management	Ability to work with incomplete information and balance competing interests to create value for all stakeholders
Business Management	Customer Satisfaction/ Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers’ needs. Provide inputs to the development of customer service strategy Look for ways to add value beyond clients’ immediate requests Ability to anticipate client’s upcoming needs and concerns
Business Management	Risk Management	Ability to identify and organize action around mitigating and proactively managing risks
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels

Required Skills and Experience

Education:

High school diploma is required
A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant experience in procurement and/or supply chain operations and/or administration at the national or international level, is required.
Minimum five (5) years with High school or three (3) years with bachelor’s degree of relevant experience in procurement and/or supply chain operations and/or administration at the national or international level, is required.
Bachelor’s degree in business administration, or Economics or Public Procurement, is desired.
Experience in public sector procurement of goods and services would be an advantage.
Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP.
Demonstrated experience in contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Proficiency in English– both written and oral, is required
Fluency in the local language of duty station Dari and/or Pashto, is required.
CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
Demonstrated experience with UN/UNDP, is desirable.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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