Requirements

Additional Requirements

• Age at most 45 years

• At least five years’ work experience in the procurement of goods and services, supply chain and relevant fields.
• Demonstrated at least two years of inputs/ materials procurement-related experience with Livelihood Project.
• Experienced in procurement management.
• Proven experience as a procurement officer or in a similar role is a plus.
• Ability to work under pressure.
• Require skill in preparing report both in English and Bangla.
• Strong communication skills.
• Familiarity with procurement software/tools is an advantage.
• Strong analytical and problem-solving skills.
• Excellent communication and negotiation abilities.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Knowledge of procurement regulations and best practices is preferred.
• Willingness to learn and adapt to changing procurement processes.
• Integrity and ethical behavior in handling sensitive procurement information.
• Cultural sensitivity and ability to respect and work well with people from different backgrounds and disciplines.
• Willingness to visit and stay at remote area.

Responsibilities & Context

• The Procurement officer will play a vital role in supporting the procurement process by assisting with sourcing suppliers, managing purchase orders and ensuring timely delivery of goods and services.
• Job Responsibilities:
• Sourcing Suppliers:
• Conduct market research to identify potential suppliers/vendors.
• Obtain price quotations and negotiate terms and conditions.
• Maintain a comprehensive supplier database.
• Purchase Order Management:
• Assist in the developing and processing of purchase/work orders maintaining compliance issues.
• Review purchase orders for accuracy and completeness.
• Track and monitor order status to ensure timely delivery.
• Vendor Communication:
• Communicate with suppliers to resolve order discrepancies or issues.
• Communicate delivery schedules and expectations to suppliers.
• Maintain positive relationships with vendors.
• Inventory Control:
• Monitor and update inventory levels to avoid stockouts.
• Assist in conducting regular stock counts and reconciliation.
• Coordinate with relevant departments to manage surplus or obsolete inventory.
• Documentation and Record-Keeping:
• Maintain accurate procurement records, including purchase orders, contracts, warranty documents.
• Organize and file procurement documents for easy retrieval.
• Prepare reports and summaries as needed.
• Ensure accurate and up-to-date documentation is maintained for audit purposes.
• Compliance and Policy Adherence:
• Ensure compliance with procurement policies and procedures.
• Assist in the evaluation and qualification of new suppliers.
• Stay up-to-date with procurement regulations and policy best practices.
• Cost Control:
• Assist in cost analysis and cost-saving initiatives.
• Identify opportunities for cost reduction without compromising quality.
• Administrative Support:
• Provide administrative support to the procurement team as required.
• Schedule meetings, maintain calendars, and assist with correspondence.
• Any task assigned by the management.