Functional Responsibilities

1. Implementation of transactional procurement
2. Management of procurement processes
3. Implementation of sourcing strategy and e-procurement tools
4. Team Management
5. Facilitation of knowledge building and knowledge sharing

1. In close cooperation with the Procurement Specialist, the Procurement Officer will be central on issues related to procurement activities, implements operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
• Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.\

2. Manages and guides procurement processes for a select group of technically complex goods, services and works within the project, focusing on achievement of the following results:

• Timely and duly prepared procurement plans for projects and monitoring of their implementation.

• Guidelines followed on embedding sustainability along the procurement process.

• Organization of EPP-RFQ, RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
• Preparation of submissions to the Contract and Property Committees (CPCs).
• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
• Advice, remedial actions, or solutions to Programme and Project Team on procurement related issues.
• Drafting of Long Term Agreements (LTAs) and/or service contracts, and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.

3. Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers.
• Utilization of-sourcing module and other ERP systems in accordance with UNOPS Procurement Groups’ goals and standards in this area

4. Team Management

Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

5. Knowledge Building and Knowledge Sharing

• Organize, facilitate and/or deliver training and learning initiatives for the project team on Procurement-related topics.
• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements

• Advance University degree preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related fields is required.

• Bachelor’s Degree or equivalent  in combination with two (2) years experience in procurement management, Business Administration, Public Administration, or related field may be accepted in lieu of the advanced university degree.

• For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.