Organization: FAO – Food and Agriculture Organization of the United Nations
Location: Dhaka
Grade: Consultancy – Consultant – Contractors Agreement
Occupational Groups:
Administrative support
Procurement
Closing Date: 2024-11-06
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life, leaving no one behind.
FAO is a specialized agency of the UN that leads international efforts to defeat hunger. FAO’s goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members (194 countries and the European Union), FAO works in over 130 countries worldwide.
FAO Country Offices, working under overall corporate guidance and in line with the Strategic Framework, offer policy advice and support to countries in the mandated areas of FAO, facilitated through partnerships, resources and an active country programme to provide technical assistance, develop capacities and deliver core services while fully observing international standards of accountability to establish leadership and strengthen impact at the country level.
The offices deliver on the programmatic priorities of each country as agreed in their respective Country Programming Frameworks (CPFs) aligned to the UN Sustainable Development Cooperation Framework (UNSDCF) and ensure effective and efficient operations with adequate human and financial resources.
Specifically, FAO Country Offices\:
• advocate, inform and support policies and investments in the areas of FAO’s mandate;
• provide technical assistance and deliver core services;
• assist and catalyse partnership and resource mobilization activities to support agrifood systems transformation;
• position FAO as the specialized/authoritative technical agency in food and agriculture and agrifood systems transformation; and
• ensure risk-smart and accountable operations and management.
The position is located in the FAO Country Office in Bangladesh.
Reporting Lines
This is a SC-3 position and under the overall guidance of the FAO Representative in Bangladesh (FAOR) and the direct supervision of the International Procurement Officer (IPO), and in close collaboration with the respective FAO Bangladesh Programme and Administrative Units, the incumbent will undertake the tasks outlined below\:
Technical Focus
Carry out day-to-day procurement operations, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices.
Tasks and responsibilities
• Assist in and contribute to the planning and management of all procurement and contractual requirements related to FAO Bangladesh;
• Assist requesters in the preparation of procurement plans through input of challenges and current market price information, taking into consideration timelines for receiving the requirement, issuance of tenders, evaluation of tenders, issuance of contracts, inspection and delivery;
• Undertake regular updates of the Procurement Plan;
• Receive completed Purchase Requisitions through the Global Resources Management System (GRMS), as routed from the IPO, and prepare Request for Proposals (RFP), Invitation to Bid (ITB), Request for Quotations (RFQ), etc., following guidelines provided in the FAO Manual Section (MS) 502;
• Conduct market research, identify potential suppliers and maintain vendors’ registration database ensuring all entries are properly documented and filed. Liaise regularly with current and potential suppliers in regard to various issues\: acceptance and signing of POs, terms of payment and delivery of goods, services or works, warranty contracts and price schedules;
• Utilize the FAO In-Tend online system for publishing RFQ, ITB and RFP solicitations in a timely manner.
• Perform procurement of goods, services and works, ensuring its compliance with related FAO regulations, and execute relevant transactions in the GRMS. Perform regular creation, closure and reconciliation of Purchase Orders (POs). Review Open GRMS Purchase Orders assigned and final close after full payment is made for goods or services received;
• Prepare financial/commercial analysis of quotations/proposals received after receipt of the technical evaluation from the requesters;
• Submit procurement cases to the Local Procurement Committee;
• Draft POs/contracts/agreements with vendors after careful and extensive preparatory work in close consultation with the IPO and requestor. Making necessary records and documentation to properly keep and maintain procurement and contract files.
• Monitor the delivery of goods and services against the delivery times offered by suppliers and service providers and as indicated on the Purchase Orders and Service Agreements issued; monthly print and review the GRMS PO reports and take required action for timely delivery;
• Daily review GRMS Purchase Requisitions (PR) assigned and ensure that POs are issued against all PR assigned in a timely manner;
• Respond to queries related to purchase actions and file procurement documents;
• Checks the correct category code for purchasing of assets (non-expendable items) to avoid miscoded items in the asset addition process;
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Bachelor’s degree in procurement, supply chain management, public/business administration or any other relevant field.
• Minimum three (3) years of relevant working experience in procurement and/or supply chain management.
• Working knowledge of English and Bangla.
• National of Bangladesh.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Strong analytical skills\: ability to summarize and present complex information in an effective manner.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems.
• Excellent planning and organizational skills, self-motivated and efficient, willing to pay attention to details.
• Experience with UN organizations, international bodies, or institutions is an asset.
• Ability to draft correspondence, summary of meetings and notes for the records.
• Excellent communication, networking, written and presentation skills.
Selection Criteria
• You should submit a cover letter with your application.
• Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT