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Program Assistant/WHO/2023

Georgia

Opportunity Deadline

17/01/2023

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Job Description

5 Year
Both
Bachelor Degree
Georgia
  • Organization: WHO – World Health Organization
  • Location: Tbilisi
  • Grade: Administrative support – GS-5, General Service – No need for Higher Education – Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2023-01-07

PURPOSE OF THE PROGRAM

The greatest possible standard of health is regarded as a fundamental human right by all WHO Member States in the European Region. This serves as the foundation for all WHO initiatives and is anchored in the fundamental values of equity, solidarity, and participation. The WHO’s Twelfth General Programme of Work (2014–2019), which outlines a six-point global health agenda, includes:

increasing access to high-quality, safe, effective, and affordable medical products; (v) addressing the social, economic, and environmental determinants of health; (vi) advancing universal health coverage; addressing the health-related Millennium Development Goals; (ii) addressing the challenge of noncommunicable diseases; (iv) implementing the provisions of the International Health Regulations; and (v) addressing the challenge of the non-communicable disease. Six key responsibilities make up WHO’s a mandate: I provide leadership on issues of global health; (ii) create norms and standards; (iii) articulate evidence-based policy options; (iv) offer technical assistance to nations; and (vi) monitor and assess health trends. The 53 Member States are to be assisted by the WHO Regional Office for Europe in I creating and maintaining their own public health policies, systems, and programs; (ii) striving to prevent and eliminate health threats; (iii) anticipating future difficulties; and (iv) advocating for public health.

 

 

The WHO Country Office promotes an integrated approach to health development and assists Member States in developing their health policies in accordance with WHO’s principles and values. The implementation of the BCA with the Member States and their associated country work plan is facilitated by WHO through the use of a single, uniform, and functionally integrated country representative.WHO offers technical assistance as required and works to strengthen the nation’s healthcare system. The WHO Country Office oversees, coordinates, maintains, and strengthens the WHO partnerships in the nation, including all resources stationed there permanently or temporarily to increase WHO impact. The Country Office can also serve as a conduit for resources and raise money when necessary.

You can apply for Engineer/WFP/2022

About Duties

The incumbent provides a range of secretarial, coordinating, monitoring, and administrative services in support of project/program operations as a member of the WHO Country Office team, including the following:

  • based on written or verbal direction from the professional staff of the unit, drafts communication, and papers. independently drafts and completes administrative correspondence. Checks unit reports, papers, and correspondence for proper format and non-technical content. provides a rough translation or description of incoming mail and writes outgoing correspondence in a second working language using common texts and phrases. jots down meeting notes. reports and other forms of documentation. organizes official travel.
  • Examines the urgency or critical nature of items, notes them, refers them, and follow up with them before bringing it to the attention of the employees who are in charge. provides supporting documentation as necessary. Notifies and reminds responsible personnel of follow-up dates and deadlines for responses or particular activities.
  • Monitoring the availability of funds for project/program budget levels and financial expenditures in accordance with the approved projects, as well as the implementation of activities, using GSM. draft background material is put together for planning, monitoring, and evaluation exercises. records project/program monitoring and evaluation notes assigns reminders for follow-up and inputs suggestions for duty travel.
  • Maintains financial records for the activities of the program; offers operational assistance in the creation, processing, and follow-up of committal documents within the context of program implementation, including the creation of budget breakdowns for the committal documents pertaining to program activities.
  • Makes administrative arrangements for domestic and international activities, such as the creation of various committal documents for the purchase of goods and services, the planning of study abroad programs, and the organization of official travel in accordance with the approved program budget and international cooperation programs.
  • Aids in the planning of meetings held internally or in Member States (working groups, seminars/courses, workshops, and symposia), i.e., makes administrative arrangements, such as setting up local logistics in advance, shipping supplies in advance, and providing hospitality. During the meetings, offers administrative and secretarial assistance and, if necessary, pays participants per diem. creates reports for administration.
  • creates and maintains the team’s technical papers and correspondence filing system. creates background files and gathers resources as necessary. changes as necessary and accesses and retrieves data from pertinent databases.
  • to phone inquiries and takes appropriate action. determines whether a technical question is critical and refers it to the appropriate staff member for a response. plans programs for visitors and schedules appointments for the supervisor.
  • All staff members are briefed and guided on general office practices and procedures; teammates are assisted or replaced, and other related tasks are carried out as needed.

ESSENTIAL QUALIFICATIONS

Education

Essential: Completion of secondary school or equivalent.
Desirable: Relevant higher education from an accredited institution.

Experience

Essential: At least 5 years of progressively responsible experience in the secretarial/administrative field, including one year’s experience in an international environment such as WHO/UN, governmental/public, intergovernmental organizations, and/or non-governmental organizations.

Skills

Proficiency in the use of standard office computer software, note-taking, and operation of computerized systems and databases.

Competencies of WHO

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of the Local language.

REMUNERATION

A competitive compensation package is provided by WHO to employees in the General Services category. For the aforementioned position, this includes a net annual base salary starting at GEL 40,370 (subject to mandatory deductions for health and pension insurance, as applicable) and 30 days of annual leave.

Although we try our best to give you the most updated information, closure dates on our website might be incorrect. The precise information can be found on the website of the recruiting organization. Candidates are advised to submit their applications well in advance and are responsible for adhering to deadlines.

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