Program Associate (Democratic Governance)-Open to all applicants
Qualifications of Program Associate :
- Location: Rabat
- Vacancy No: 28880
- Salary: N/A
- Organization: UNDP United Nations Development Programme
- Deadline: 9/19/2025
Brief details about Program Associate :
About
Information about the organization that has offered the job:
UNDP is the global development network of the United Nations system. It advocates for change and connects countries with knowledge, experience, and resources to help people build better lives. Present in 177 countries and territories, UNDP offers a global perspective and local knowledge to people and nations. UNDP’s mission in Morocco is twofold. Through its international expertise, it offers the Moroccan government analyses and solutions tailored to development challenges. In addition, it plays a unifying role in mobilizing and coordinating numerous national and international partners around a common agenda: the achievement of the Sustainable Development Goals (SDGs).
As part of its 2023–2027 cooperation program, the UNDP office in Morocco is implementing several flagship actions in the field of democratic governance, in support of national efforts to modernize public action, promote inclusion, and consolidate the principles of efficiency, transparency and participation.
The Democratic Governance Program Associate will provide direct support to the Democratic Governance Unit, ensuring the day-to-day administrative and financial management of projects. They will work under the supervision of the Unit Manager, in close coordination with project managers and office management services.
UNDP Morocco’s Democratic Governance Unit acts as a catalyst to strengthen public institutions and promote inclusive, accountable, and human rights-centered governance. Through an integrated approach, the unit supports:
- Reform of public administration and support for the digital transition, including the promotion of the use of the Amazigh language in public services;
- Consolidation of citizen participation in the development and monitoring of public policies;
- Promoting financial inclusion, particularly for marginalized groups;
- Strengthening national capacities in planning, harmonization and evaluation of public policies.
- Economic empowerment of youth and women.
- Modernization of governance institutions with a view to proximity, transparency and performance.
- The promotion of human rights and the rule of law, including the rights of persons with disabilities.
- Monitoring and reporting of the SDGs.
- Support for strengthening the governance of public policies, particularly those relating to employment, education and higher education.
These interventions are implemented in close collaboration with ministries, national institutions, local authorities, private sector actors and civil society organizations.
Duties and Responsibilities
Under the overall supervision of the Program Advisor and the direct supervision of the Program Manager, the Democratic Governance Program Associate will be responsible for providing support to the Democratic Governance project teams in the administrative and financial management of the portfolio. The incumbent of this position will perform the following tasks:
Manage Wallet Folders on the Quantum System:
- Check and assist project teams in finalizing annual work plans;
- Support project teams in developing purchasing plans;
- Integrate purchasing plans into the electronic platform;
- Prepare and carry out budget revisions in accordance with UNDP procedures;
- Prepare requisitions on the electronic platform;
Manage the financial situation of the portfolio:
- Manage and monitor payment requests from project teams (FACE);
- Manage and monitor the certification of financial reports (CDRs);
- Manage VAT exemption files;
- Update the program performance monitoring tables;
Manage and organize the work of the unit:
- Prepare and manage mail;
- Prepare meetings and events and manage organizational aspects;
- Assist in taking notes and preparing reports;
Ensure the updating and filing of project files; - Facilitate field missions for project teams.
- Support training and knowledge sharing
The incumbent also performs other functions relevant to his/her functional profile and deemed necessary to ensure the proper functioning of the Office and the Organization.
Expected results:
- The monitoring of the democratic governance portfolio is ensured effectively and on a daily basis using a results-based management approach;
- Administrative and financial monitoring of the democratic governance portfolio is ensured;
- Project documentation is well organized and up-to-date;
- The events organized by the program are carried out with the required quality;
- The dashboards are updated and always up-to-date.
4. Institutional mechanism
Associate in the democratic governance program, in support of projects, will report directly to the team leader of the Democratic Governance unit.
Competencies
| Core | |
| Getting results | LEVEL 1: Plans and controls own work, pays attention to detail, delivers quality work within given deadlines |
| Think outside the box / think innovatively | LEVEL 1: Open to creative ideas/known risks, solves problems pragmatically, makes improvements |
| Learning non-stop / Lifelong learning | LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt while being flexible / Adapt and be flexible | LEVEL 1: Adapts to change, constructively manages ambiguity/uncertainty, is flexible |
| Act with determination | LEVEL 1: Demonstrates dynamism and motivation, is able to act calmly in the face of adversity, is confident |
| Collaborate and build partnerships | LEVEL 1: Shows compassion/understanding towards others, builds positive relationships |
| Promoting diversity and inclusion: | LEVEL 1: Appreciates/respects differences, is aware of unconscious bias, faces discrimination |
| Thematic Area | Name | Definition |
| Organizational development | Knowledge generation | Knowing how to search for information and transform it into useful knowledge, which is adapted to the context or meets an expressed need. Knowing how to apply existing concepts to new situations and define new concepts in order to develop solutions
feasible and new approaches. Know the relevant theories, concepts and conceptual models that can be useful in dealing with new situations |
| Organizational Management | Resource management | Allocate and use resources strategically or tactically based on organizational needs and priorities, as well as the principles of accountability and integrity |
| Organizational Management | Digital awareness and literacy | Be able to keep up with new and emerging technologies and understand their use, potential, limitations, impact, and added value. Be able to quickly and easily adopt and use new technologies in your professional activities, and empower others to do the same where appropriate. Be proficient in the use of digital technologies and be aware of emerging trends. |
| Organizational Management | Working with data and tangible elements | Know how to inspect, clean, transform and model data to discover useful information and inform conclusions and decision-making. |
| Organizational Management | Operations Management | Be able to plan, organize and supervise the different aspects of the organization’s operations, in an efficient, simultaneous and integrated manner, in order to convert the organization’s resources into optimal results as best as possible. Know the relevant concepts and mechanisms |
| Organizational Management | Customer satisfaction/management |
Be able to provide a rapid and appropriate response, taking into account the urgency of the situation, provide consistent solutions, and obtain timely, quality results or solutions in order to fully understand and satisfy the real needs of customers. Contribute to the development of the customer service strategy. Seek ways to add value to immediate customer demands. Anticipate future customer needs and concerns. |
| Administration and Management of documents and operational files
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Document and file management
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Know how to ensure the overall management of documents (paper or electronic); be familiar with the policy for recording and retaining documents, including storage and archiving.
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Required Skills and Experience
| Min. Education requirements |
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| Min. years of relevant work experience |
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| Required skills |
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| Desired skills in addition to the competencies covered in the Competencies section |
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| Required Language(s) |
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Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.