Organization: UNICEF – United Nations Children’s Fund
Location: Istanbul
Grade: Administrative support – GS-6, General Service – No need for Higher Education – Locally recruited position
Occupational Groups:
Human Resources
Children’s rights (health and protection)
Sexual and reproductive health
Civil Society and Local governance
Project and Programme Management
Closing Date: 2024-10-15
The ECARO outposted Regional Office in Istanbul is seeking two enthusiastic Programme Associates (G-6) to join our team. One position will support the Adolescent Development and Participation (ADAP) team, while the other will assist the Social & Behavioral Change (SBC) team. As a Programme Associate, you will play a key role in supporting the operational needs of the section, including coordinating travel, organizing meetings and events, and ensuring the smooth functioning of day-to-day activities. We are looking for individuals who are proactive, highly organized, and passionate about working with UNICEF. The ideal candidate will have demonstrated experience in financial management and budgeting (including VISION) and possess strong organizational skills to ensure the efficient execution of tasks. If you are someone who enjoys this type of work and has a genuine interest in the areas of adolescent development and social behavior change, we encourage you to apply!
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, opportunity
Under the supervision and guidance of the Regional Advisors for ADAP / SBC, the programme associate supports the respective section (s) by carrying out a range of programme support functions to help develop, implement and monitor their programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
The Programme Associate works in close collaboration with a range of staff in the office, external partners and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.
How can you make a difference?
Summary of key functions/accountabilities:
Facilitating the development of programme cooperation agreements (PCAs), individual and institutional contracts by providing information and drafting selected sections.
Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
Conducting programme monitoring for cash and supplies and informing team-members on the status.
Helping conducts regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
Carrying out transactions in VISION/FIORI ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
Carrying out transactions in VISION/FIORI pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
Helping prepares periodic or ad-hoc financial reports to support the office in optimizing use of programme funds.
Supports capacity development activities related to programme development by preparing training materials and participating in exercises.
Support with knowledge management activities – updating and improving the section’s share point, collecting and disseminating case studies.
Impact of Results:
S/He is accountable for the full spectrum of administrative and project/programme support activities. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities. Accurate programme monitoring and recommendations, data entry and presentation of information ensure proper programme decision-making.
To qualify as an advocate for every child you will have…
Minimum requirements:
Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
Work Experience: A minimum of six years of administrative or clerical work experience is required.
Skills:
Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
A minimum of six (6) years of relevant work experience in executive, administrative and/or programme support is required.
Prior experience in programme support functions will be prioritized.
Prior hands-on experience in effectively managing the financial resources of an office / section and monitoring as well as analyzing the budget use and utilization is required.
Hands on experience with an ERM System (i.e. VISION/SAP) is required.
Experience with Budget and Data Analytics, Key Performance Indicators and Data Visualization is required.
Knowledge of technological platforms, particularly MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint systems as is an asset.
Experience of raising and administering consultant contracts and applicable UN/UNICEF policies and procedures is desirable.
In-depth knowledge of the UNICEF programme operations, including monitoring and evaluation, budget and travel processes is a significant asset.
Developing country work experience and/or familiarity with emergency is desirable.
Relevant experience in a UN system agency or organization is desirable.
High attention to detail with strong organizational, planning and prioritizing skills and abilities is required.
High sense of confidentiality, initiative and good judgment with strong office management skills is required.
Ability to work effectively with people of different national and cultural backgrounds.
Strong organizational, planning and prioritizing skills and abilities.
High attention to detail.
Language Requirements: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
Desirables:
Prior experience in programme support functions is an asset.
Relevant experience in a UN system agency or organization is considered as an asset
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
[add the 8th competency (Nurtures, leads and manages people) for a supervisory role].
Familiarize yourself with our competency framework and its different levels.
UNICEF is here to serve the world’s most disadvantaged children, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
In this role, you will collaborate with colleagues across multiple locations. For effective collaboration, we encourage flexible working hours that accommodate different time zones while prioritizing staff wellbeing.
[CO/ HQ specific: visa residence requirements: i.e.: UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.]
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.