Job Responsibilities

• Ensure Primary Needs Assessment for Project Design- 10%
• Develop needs assessment tools and format according to the specific project need.
• Prepare needs assessment plan & share with respective person/agencies etc.
• Conduct needs assessments & prepare report accordingly.
• Support/lead Joint Needs Assessment (JNA) process in coordination with other agencies/clusters/networks & develop the report accordingly.
• Provide required training/induction on needs assessment process to relevant staffs/volunteers and other stakeholders.
• Project Designing in Aligned with Humanitarian and Resilience Context- 20%
• Support MEAL Team to conduct baseline survey of different projects.
• Collect primary and secondary information using different data collection method (i.e., FGD, CCM, KII etc.) with relevant stakeholders.
• Aligned with different agency/donor specific project proposal patterns.
• Develop concept note and project proposal especially on humanitarian response, recovery, rehabilitation, WASH, seasonal, DRR & resilience intervention.
• Prepare the project budget accordingly.
• Sharing the project concepts/proposal to relevant personnel/department within a specific timeframe.
• Ensure Bill of Quantities (BoQ) and design of different technical interventions from the technical coordinator prior to design project and prepare budget.
• Ensure effective project implementation- 10%
• Ensure effective implementation of humanitarian response, recovery, rehabilitation, WASH, seasonal etc. projects.
• Assist programme lead/supervisor in effective monitoring of the project.
• Track project budget and expenditure to keep the project in line.
• Frequent visits to the field level activities for data and information collection regarding report writing.
• Be in line with organizational strategic objective and goal.
• Assist supervisor in making project implementation plan (PIP) considering proposal and local context to achieve goal and objectives.
• Responsible to ensure project eminence under supervision of supervisor.
• Provision of IRB country strategy implementation at field level.
• Ensure Effective Reporting According to the Project Need-20%
• Maintain the schedule of all donor interim/mid-term/final reports to meet the deadline.
• Prepare/compile monthly and quarterly project progress reports (qualitative and quantitative) on regular basis, tracking the progress of project activities, keep a record of the programme and provide feedback to project management.
• Assist Project Focal/Supervisor to prepare the financial report of expenditure and update time to time.
• Assist Project Focal/Supervisor to meet the different reporting deadlines.
• Contribute to conduct mid-term/final evaluations of different projects.
• Collect and document success and failure cases within project implementation.
• Ensure technical monitoring documents (i.e., checklist, assessment tools, etc.) from the technical team prior to reporting.
• Take assistance from technical personnel/team to ensure effective technical reporting.
• Emergency Situation Analysis and Reporting-5%
• Collect the required information from district focal, project manager, different national & local networks, local government institutions, local administration, NIRAPAD, DMCs, different media etc.
• Provide update to the inter-agency 5W reporting.
• Ensure Comprehensive and Effective Monitoring and Visibility- 10%
• Regular field visits and monitor the programme activity (process and performance of activities).
• Monitoring and Evaluation of project interventions in line with approved project documents.
• Design comprehensive project monitoring and evaluation plan and system for projects.
• Contribute in developing various project plans (i.e., Gantt Chart, Quarterly Plan, Monthly Plan etc.)
• Develop participatory monitoring tools and apply those at the field level.
• Develop different visibility and IEC materials.
• Engaging with major organisational advocacy issues, providing support for the key strategic campaigns.
• Assist to ensure that effective linkages with Government and Strategic Networks are established and maintained to ensure influence at the regional level.
• Participating for effective coordination between project teams, partner if any, network, clusters along with alliances and departments towards achieving the objective of projects/programme.
• Ensure Effective and Appropriate Management Information Systems under the Humanitarian & Resilience Programme- 20%
• Programme and project-related all papers, reports & events to be documented properly.
• Develop a process for project documentation to be maintained and ensured.
• Documented all kinds of knowledge materials and best practices in the aspect of knowledge management.
• Technical support to the project level staff is required with documentation, implementation, and to enhance quality reporting.
• Ensure quality of data collection, data management, and data analysis.
• Contribute to develop qualitative and quantitative information management system & provide necessary input to project management.
• Ensure quality and accumulation of learnings of different projects.
• Ensuring effective and efficient utilization of resource and project-specific materials.
• Other responsibilities- 5%
• Participate and involve in seasonal programme activities.
• Facilitate donor/external visits and ensure that recommendation of visitors is addressed.
• Willing and able to travel frequently for extended periods and to remote areas of the projects.
• Perform any other tasks assigned by the respective supervisor/management.
• Being a member of Islamic Relief as a child-friendly and gender-inclusive organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection, PSEAH and Safeguarding policy and respond accordingly as and when required.