Organization: UNV – United Nations Volunteers
Location: Nairobi
Grade: Volunteer – National Specialist – Locally recruited Volunteer
Occupational Groups:
Operations and Administrations
Administrative support
Project and Programme Management
Closing Date: 2024-11-21
Details
Mission and objectives
Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.
Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.
Context
The United Nations Environment Programme (UNEP), established in 1972, is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of
sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.
Headquartered in Nairobi, Kenya, UNEP has a network of country and regional offices facilitating the relevant country and regional processes and coordinating coherent delivery of UNEP’s programme aimed at addressing the causes of climate change, nature and biodiversity loss, and pollution through seven interlinked sub-programmes for action that include: Climate Action, Chemicals and Pollution Action, Nature Action, Science Policy, Environmental Governance, Finance and Economic Transformations and Digital Transformations.
Task description
Under the day-to-day supervision of the Head of Programme and Budget Unit, Corporate Services Division, the UN Volunteer will undertake the following tasks in supporting the organization to report on results achieved with core funding. More specifically:
· Serve as the focal point for administrative coordination. Provide general office assistance and handle routine administrative, such as responding to correspondence inquiries promptly via email, phone calls, and one-on-one discussions;
· Prepare Division/Organization-wide broadcast/communication material relevant to the Programme and Budget Unit (PBU) activities;
· Help PBU schedule/plan for meetings, events, and travel plans;
· Undertake research and write reports on different issues as requested;
· Provide updates and reports on various given tasks and responsibilities;
· Plan and coordinate project activities, including scheduling, reporting, and document control;
· Monitor the expenditures and compare them with the approved budget, and prepare adjustments as necessary;
· Track/monitor day-to-day progress against project milestones and activities, against scheduled work plans and overall project objectives;
· Assist in collating and compiling resource requirements from the Divisions/Offices for the UNEP core funds;
· Support CSD/PBU Unit HR processes;
· Support colleagues in ensuring that programme and budget activities are timely planned, implemented, monitored, and reported through submission of timely reports;
· Assist in the preparation of PowerPoint presentations;
· Other related tasks as discussed and agreed with the supervisor.
Furthermore, UN Volunteers are required to:
· Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
· Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
· Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
· Contribute articles/write-ups on field experiences and submit them for UNV publica-tions/websites, newsletters, press releases, etc.;
· Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
· Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.