Programme Assistant
Qualifications:
- Location: Lima
- Vacancy No: 17593
- Salary: N/A
- Organization: IOM – International Organization for Migration
- Deadline: 18/11/2025
Brief details:
Under the general supervision of the IOM Peru Chief of Mission, and the direct supervision of the Programme Coordinator (Response and Recovery), the post holder will support the implementation and monitoring of the projects and activities in charge of this unit, and of the mission in general.
RESPONSIBILITIES
- Provide support in the implementation of activities and projects in the area of Programs and the mission.
- Assist in the various phases of project execution, including basic physical and financial monitoring of activities, information management, logistical and administrative tasks, document review, support in the circulation of terms of reference, payment processing, and preparation of preliminary versions of reports.
- Support in the collection of internal information, and in the preparation of reports, official letters and memoranda, keeping the documentation organized and accessible (document management in the cloud).
- Provide support in coordinating with internal and external actors, such as other United Nations agencies, government counterparts and civil society organizations, following the supervisor’s instructions.
- Support the logistical and administrative preparation of internal and external meetings, seminars, workshops, ceremonies or similar activities.
- Collaborate in the collection of basic data for the monitoring and evaluation activities that the mission considers relevant.
- Maintain up-to-date records and monitoring tools for projects and activities of the mission’s programs.
- Provide operational support in the implementation of humanitarian assistance activities, including logistical coordination of needs assessment, identification and prioritization of beneficiaries, delivery of assistance and post-distribution monitoring activities.
- Support administrative and logistical tasks related to new activities aimed at meeting basic needs, strengthening the link between humanitarian assistance, development and peace, and emergency preparedness, as indicated.
- Perform other administrative and operational support tasks as assigned by your supervisor.
QUALIFICATIONS
Education
- Bachelor’s degree in health sciences or related fields from an accredited academic institution with 2 years of work experience; or,
- High school diploma with a minimum of 4 years of work experience
Experience
- Experience providing administrative or logistical support in project implementation.
- Experience in supporting the organization of meetings or communications with public, private or civil society institutions.
- Previous work experience in the United Nations System, other international cooperation agencies or civil society organizations will be valued;
Skills
- Familiarity with the management of administrative, logistical and financial processes;
- Organizational skills, time management to meet deadlines and routine tasks.
- Attention to detail and a solution-oriented attitude in the execution of activities.
- Excellent interpersonal skills, ability to work collaboratively and as part of a team.
- Ability to adapt to established procedures and work efficiently in operational environments.
Solid computer skills, including proficiency in various Microsoft Office applications (Excel, Word, MS Teams).
Languages
- Spanish: Native (oral and written)
- English: Intermediate (spoken and written)
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
The candidate must demonstrate the following values and skills:
Values - all IOM staff members must uphold and demonstrate these five values:
- Inclusion and respect for diversity: respect and promote individual and cultural differences; encourage diversity and inclusion whenever possible.
- Integrity and transparency: maintains high ethical standards and acts consistently with the organization’s principles/rules and standards of conduct.
- Professionalism: Demonstrates the ability to work competently and with commitment, and exercises careful judgment to meet everyday challenges.
- Courage: Shows a willingness to take a stand on important issues.
- Empathy: Demonstrates the ability to put oneself in the shoes of others, making the people around them feel safe, respected, and treated fairly.
Basic skills – behavioral indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and between units to achieve shared goals and optimize results.
- Delivery of results: Produces and delivers quality results in a timely and service-oriented manner; action-oriented and committed to achieving agreed results.
- Manage and share knowledge: Continuously seek to learn and share knowledge.
- Responsibility: Takes responsibility for achieving the Organization’s objectives and assumes responsibility for their actions and work.
- Communication: Contributes to clear and open communication; explains complex issues in an informative, inspiring, and motivating way.
Notes
- Any offer made to the candidate in connection with this vacancy notice is subject to confirmation of funds.
- This selection process may be used to fill similar positions at various duty stations. Recommended candidates will remain eligible for 24 months to be appointed to a similar position.
- This position is subject to local recruitment. Only applicants with valid residence and work permits in the country where the position is based will be considered.
- The appointment will be subject to medical fitness certification, as well as verification of residence, visa and authorizations by the relevant Government, where applicable.
- The IOM maintains a zero-tolerance policy towards conduct incompatible with the purposes and objectives of the United Nations and the IOM, including sexual exploitation and abuse, sexual harassment, abuse of power and discrimination on the grounds of gender, nationality, age, race, sexual orientation, religion, ethnic origin or disability.
- IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training, or other). IOM does not request bank account information.
- IOM only accepts applications that are properly completed and submitted through the IOM online recruitment system. This tool also allows candidates to track the status of their application.
- The hiring of the selected candidate is subject to reference verification and medical approval. A complete COVID-19 vaccination certificate and/or confirmation of the second and/or third dose is required, as well as verification of residency, visa, and any necessary authorizations from the local government, if applicable.