Organization: FAO – Food and Agriculture Organization of the United Nations
Location: Kenya
Grade: Consultancy – Consultant – Contractors Agreement
Occupational Groups:
Administrative support
Project and Programme Management
Closing Date: 2024-12-06
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
FAO is a specialized agency of the UN that leads international efforts to defeat hunger. FAO’s goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members (194 countries and the European Union), FAO works in over 130 countries worldwide.
FAO Country Offices, working under overall corporate guidance and in line with the Strategic Framework, offer policy advice and support to countries in the mandated areas of FAO, facilitated through partnerships, resources and an active country programme to provide technical assistance, develop capacities and deliver core services while fully observing international standards of accountability to establish leadership and strengthen impact at the country level.
The offices deliver on the programmatic priorities of each country as agreed in their respective Country Programming Frameworks (CPFs) aligned to the UN Sustainable Development Cooperation Framework (UNSDCF) and ensure effective and efficient operations with adequate human and financial resources.
Specifically, FAO Country Offices\:
• advocate, inform and support policies and investments in the areas of FAO’s mandate.
• provide technical assistance and deliver core services.
• assist and catalyse partnership and resource mobilization activities to support agrifood systems transformation.
• position FAO as the specialized/authoritative technical agency in food and agriculture and agrifood systems transformation; and
• ensure risk-smart and accountable operations and management.
The position is located in the FAO Country Office in Kenya.
The grade of the position is SC-6.
Reporting Lines
Under the overall guidance of the FAO Representative in Kenya, and the direct supervision of the Programme Managers, the Program Assistants will undertake the day-to-day implementation of and follow-ups on Programme/project activities at the national level.
The Programme Assistant will perform the following key functions\:
Tasks and responsibilities
• Support the project manager in following up and planning with the various FAO units and partners in the delivery of the project/programme.
• Overseeing support activities in project implementation against project workplans, objectives and operating environment.
• Assist the programme manager in the following up of requests for services to be provided under MS 502 and 507 in line with the FAO rules and regulations.
• In collaboration with the technical teams, support in the collation and compilation of the programme annual and quarterly project workplans, procurement, LoA and travel plans.
• In collaboration with the M&E unit and the technical officers, follow up on project periodic reports and submit to Operations for final submission and uploading in the system.
• Ensure timely submission of Staffing action requests and supporting documents to the Operations Team for processing.
• Follow up with the operations and travel units to ensure timely submission of Travel Authorizations, LTECS and BTORS timely processing.
• In collaboration with the operations/budget’s team, ensure projects’ transactions are continuously mapped in FPMIs.
• Track procurement requests and follow up with the operations unit to ensure timely delivery in the field.
• Maintain an asset register for all project related assets and ensure proper handover of assets in liaison with the Asset manager.
• Maintain an up-to-date register of all programme contracts and LoAs on the shared-Drive.
• Review adequacy of financial reports provided by Service Providers and in collaboration with the operations and Finance units, ensure timely payments and closures of POs.
• In collaboration with the communications team, organize and undertake the compilation of project success stories for documentation.
• Preform Other related duties as assigned by the programme manager.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• A minimum of a bachelor’s degree in agriculture, environmental sciences, rural development or other related fields.
• Six years of relevant experience in the project management and/or Operations
• Working knowledge of English and Kiswahili
• National of Kenya
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in corporate Sytems i.e FPMIS and GRMS
• Extent and relevance of experience in Project cycle management
Selection Criteria
• An Advanced Degree from a recognized university in the same fields is an added advantage.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT