Brief Details About Programme Assistant Job at UNDP in Afghanistan for High School Graduates:
- Organization: UNDP – United Nations Development Programme
- Location: Afghanistan
- Grade: Administrative support – GS-5, General Service – No need for Higher Education – Locally recruited position
- Occupational Groups:
- Administrative support
- Project and Programme Management
- Closing Date: 2023-06-25
About UNDP and UN Women:
The United Nations Development Programme is a United Nations agency tasked with helping countries eliminate poverty and achieve sustainable economic growth and human development. The UNDP emphasizes developing local capacity towards long-term self-sufficiency and prosperity.
The United Nations Development Programme is a United Nations agency tasked with helping countries eliminate poverty and achieve sustainable economic growth and human development. The UNDP emphasizes developing local capacity towards long-term self-sufficiency and prosperity.
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Main Tasks and Responsibilities:
- Provide administrative and logistical support to the formulation and management of programmes
- Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
- Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
- Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
- Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team;
2. Provide administrative support to the financial management of the Programme Unit
- Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
- Prepare non-PO vouchers for development projects;
- Process payment for consultants, as deleaged;
- Create requisitions in Quantum for development projects; register good receipts in Quantum;
3. Provide administrative support to the Programme Unit
- Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
- Make travel arrangements for the Programme Team, including travel requisitions and claims;
- Draft minutes in meetings, as delegated;
- Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
- Organize and coordinate filing of documents; maintain mailing lists;
4. Provide administrative support to resource mobilization
- Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents;
5. Facilitation of knowledge building and knowledge sharing
- Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues;
Requirements:
Education and certification:
- Completion of secondary education required;
- Bachelor’s degree in Business or Public Administration is an asset;
Experience:
- At least 5 years of progressively responsible experience in administrative or programme management/support;
- Experience in working in a computer environment using multiple office software packages;
- Experience in the use of QUANTUM is an asset;
- Experience in supporting a team is an asset;
Language Requirements:
- Fluency in English and Dari is required;
- Knowledge of the other UN official working language is an asset;