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Programme Assistant Job at UNDP in Afghanistan for High School Graduates

Afghanistan

Opportunity Deadline

25/06/2023

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Job Description

5 Year
Male, Female, Both
High School Diploma
Afghanistan

Brief Details About Programme Assistant Job at UNDP in Afghanistan for High School Graduates:

  • Organization: UNDP – United Nations Development Programme
  • Location: Afghanistan
  • Grade: Administrative support – GS-5, General Service – No need for Higher Education – Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2023-06-25

About UNDP and UN Women:

The United Nations Development Programme is a United Nations agency tasked with helping countries eliminate poverty and achieve sustainable economic growth and human development. The UNDP emphasizes developing local capacity towards long-term self-sufficiency and prosperity.

The United Nations Development Programme is a United Nations agency tasked with helping countries eliminate poverty and achieve sustainable economic growth and human development. The UNDP emphasizes developing local capacity towards long-term self-sufficiency and prosperity.

Apply also: Program Officer Job at UNICEF in Afghanistan

Main Tasks and Responsibilities:

  1. Provide administrative and logistical support to the formulation and management of programmes
  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
  • Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
  • Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team;

       2. Provide administrative support to the financial management of the Programme Unit

  • Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
  • Prepare non-PO vouchers for development projects;
  • Process payment for consultants, as deleaged;
  • Create requisitions in Quantum for development projects; register good receipts in Quantum;

       3. Provide administrative support to the Programme Unit

  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;
  • Draft minutes in meetings, as delegated;
  • Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
  • Organize and coordinate filing of documents; maintain mailing lists;

      4. Provide administrative support to resource mobilization

  • Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents;

      5. Facilitation of knowledge building and knowledge sharing

  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues;

Requirements:

Education and certification:

  • Completion of secondary education required;
  • Bachelor’s degree in Business or Public Administration is an asset;

Experience:

  • At least 5 years of progressively responsible experience in administrative or programme management/support;
  • Experience in working in a computer environment using multiple office software packages;
  • Experience in the use of QUANTUM is an asset;
  • Experience in supporting a team is an asset;

Language Requirements:

  • Fluency in English and Dari is required;
  • Knowledge of the other UN official working language is an asset;

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