Organization: UNHCR – United Nations High Commissioner for Refugees
Location: Nairobi
Grade: Administrative support – GS-6, General Service – No need for Higher Education – Locally recruited position
Occupational Groups:
Administrative support
Project and Programme Management
Closing Date: 2025-01-27

Workplace Environment and Interactions

More senior program personnel in the operation, bureau, or division would typically provide direction to the program associate. Other departments and divisions related to the national or regional program may provide him or her with indirect direction. The Program Associate’s work will be guided by the UNHCR Manual, Operations Plans, and UN and UNHCR financial/budgetary laws and regulations. He or she must keep up with the difficulties presented by the operational environment, the UN, humanitarian reform, and institutional advancements.

In order to gather information, keep an eye on program operations, and carry out administrative duties, the incumbent is expected to maintain relationships both inside and outside the company, as well as with partners and other stakeholders. In order to assist information gathering and other tasks connected to program management, the incumbent will need to build strong working connections with their peers at the national level.

The incumbent is required to adhere to the Program Manual’s definition of the multi-functional team (MFT) approach, which guarantees that pertinent stakeholders are included at every stage of the Program Management Cycle.

Every employee of UNHCR has an obligation to carry out their responsibilities as stated in their job description. In accordance with the UNHCR’s regulatory framework, which consists of the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions, and pertinent accountability frameworks, they carry out their assigned responsibilities. Employees must also carry out their duties in a way that aligns with UNHCR’s fundamental values of professionalism, honesty, and respect for diversity as well as core, functional, cross-functional, and management abilities.

Responsibilities:

– Support the assessment and analysis of the needs of persons of concern in the country/region in a participatory manner and using an Age, Gender and Diversity (AGD) perspective as basis for planning.
– Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management if applicable.
– Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
– Provide support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
– Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports.
– Support the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
– Contribute to the review and analysis of operations plans, mid-year and year-end reports of the different UNHCR offices, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
– Follow up on any change in regards to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality.
– Follow up with UNHCR offices the compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
– Provide support to the field through technical advice and training on resource allocation processes and other programmatic issues.
– Use UNHCR’s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
– Support UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other duties as required

Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
n/a

Certificates and/or Licenses
not specified

Relevant Job Experience
Essential
Demonstrated experience in programme management, Operation Management Cycle and related processes. Knowledge of Results Based-Management. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc.)

Desirable
Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme. Experience in programme management training and capacity building activities.

Functional Skills
*IT-Computer Literacy
PG-Programme Management (programme cycles and reporting standards)
PG-Results-Based Management
DM-Database Management
PG-Programme Analysis
PG-Development and monitoring of programme assessments and surveys
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Based in Kadugli and being the only Programme position, the incumbent should be able to manage and oversee the programme implementation across the greater Kordofan, including the ability to manage/track the earmarked contributions. The incumbent should possess strong presentation skills as well to organize capacity building initiatives to the partners and other relevant staff, and be able to establish effective working relations with the government line ministries and other NGO partners. While the knowledge of the Programme Management functions is essential, the understanding and proven experience of the recently-introduced corporate tools e.g COMPASS, PROMS, ERP Cloud etc is equally essential. The incumbent oversees the sectoral positions and therefore must possess the basic knowledge and understanding of sectoral engagements under both refugee and IDP contexts and the established benchmarks, standards & policies. The incumbent must have managerial and supervisory experience and be able to work from the Kadugli Hub physically.

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

DM-Database Management, IT-Computer Literacy, PG-Development and monitoring of programme assessments and surveys, PG-Programme Analysis, PG-Programme Management (programme cycles and reporting standards), PG-Results-Based Management

Certifications

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing resource, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration

Compendium

Additional Information

The incumbent must be able to work from the Kadugli Hub physically.

This position doesn’t require a functional clearance

How to apply

Simply click on the apply button, fill out of the form, upload your documents

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