Organization: UNICEF – United Nations Children’s Fund
Location: Nairobi
Grade: Administrative support – GS-6, General Service – No need for Higher Education – Locally recruited position
Occupational Groups:
Public Health and Health Service
Administrative support
Project and Programme Management
Malaria, Tuberculosis and other infectious diseases
Closing Date: 2024-05-09
Under the supervision and guidance of the supervisor, the programme associate supports the respective section (s) by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
UNICEF Health works to ensure every child’s and adolescent’s health and well-being.
UNICEF uses primary health care as a foundation to deliver results at-scale, through integrated and multisectoral programming, so that children can survive and thrive. Within the UNICEF Strategic Plan 2022-25, the Health Programme focusses on four key priorities:
Strengthen primary health care and high-impact health interventions
Immunization activities as part of primary health care
Health and development in early childhood and adolescence
Mental health and psychosocial well-being
Immunization is one of the world’s most effective public health interventions, averting 2 to 3 million child deaths every year. However, millions of children miss out on the full benefits of vaccines each year – and these numbers have increased over the course of the COVID-19 pandemic.
As a leading advocate for equity in child survival and health, UNICEF is well-placed to support countries in accelerating equitable access to vaccines for children in the lead-up to 2030. UNICEF implements health programmes in an estimated 130 countries and supplies vaccines to 45 per cent of the world’s children under 5 years of age, highlighting its potential to enact change on a global scale.
UNICEF plays a leadership role in multiple global, regional and national health and immunization platforms and is a founding member of several global immunization partnerships. As such, UNICEF shapes and influences the vision, strategies and policies that make up the global immunization agenda. UNICEF delivers immunization services in humanitarian contexts, during and after emergencies, and has a mandate to work along the continuum of humanitarian and development contexts.
For every child, an opportunity……
Under the supervision and guidance of the supervisor, the programme associate supports the respective section (s) by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
The Programme Associate works in close collaboration with a range of staff in the CO, external partners and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.
How can you make a difference?
Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.
Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
Supports capacity development activities related to programme development by preparing training materials and participating in exercises.
Perform any other duties and responsibilities assigned as required
To qualify as a champion for every child, the candidate must have…
Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization is required.
For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience.
* A master’s degree may replace additional two years.is required.
A minimum of six years of progressively responsible finance or administrative work experience is required.
Experience in budget and financial planning, monitoring and management is highly desirable.
Advanced computer literacy and the ability to effectively use standard office software tools (MS Office, Enterprise database) and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.
Proficiency in using SAP/ERP systems (VISION) will be an asset.
General Service Staff are recruited locally. Candidates must be in possession of an existing visa/work permit or be a resident/citizen of Kenya and/or a commuting area to be considered eligible for this position
Prior experience in programme support functions is an asset.
Relevant experience in a UN system agency or organization is considered as an asset.
Ability to work effectively with people of different national and cultural backgrounds.
Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint.
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
Builds and maintains partnerships
Demonstrates self-awareness and ethical awareness
Drive to achieve results for impact
Innovates and embraces change
Manages ambiguity and complexity
Thinks and acts strategically
Works collaboratively with others
Familiarize yourself with our competency framework and its different levels.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children.
All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Only shortlisted candidates will be contacted for further review
Additional information about working for UNICEF can be found here.