Organization: UNICEF – United Nations Children’s Fund
Location: Nairobi
Grade: Administrative support – GS-6, General Service – No need for Higher Education – Locally recruited position
Occupational Groups:
Administrative support
Project and Programme Management
Closing Date: 2024-07-25
The Programme Implementation (PI) team situated in the Regional Operations section in ESARO provides guidance and oversight to ESAR COs in the implementation of Division of Data, Analytics, Planning and Monitoring (DAPM)’s Programme Implementation Procedure and associated Handbook which currently covers work planning, HACT planning and execution, CSO collaboration and PSEA assessment for partners.
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, Hope!
How can you make a difference?
This post will provide administrative support to the Programme Implementation (PI) team. It will also carry out data collection and analysis to enable the team to advance its agenda to ensure quality and efficiency in the development, management and monitoring of government and civil society partnerships, including the use of the associated e-Platforms (eTools, UNPP, InSight, Vision, RAM) and analytics that can extracted from these systems
Summary of Responsibilities
Carry out transactions in VISION pertaining to grants and programme-related items for programme section including but not limited to registering grant allotments and tracking expiring programme grants. Also, for preparation of travel or contracts as needed.
Participate in HACT assurance planning and discussions and support the development and completion of HACT plans through research, collection, analysis and reporting of related information/data to facilitate planning and priority setting for HACT activities.
Support the PI team section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
Review assessments and programme assurance reports to identify areas of high-priority weaknesses related to the implementation of HACT and keep supervisor/partners informed of these findings for timely action and/or intervention by the team.
Support in planning of webinars, and inputs to power point presentations.
Collaborate in facilitating the development of programme cooperation agreements (PCAs) and PDs for RO sections.
Support capacity development activities related to programme development and implementation by collaboration in preparation of training materials and participating in exercises for all implementing partnership systems including eWP, UNPP, eTools, eZHACT, PRP.
Prepare, monitor and report information for PI section on agreed performance indicators to drive more efficient management and accountability for results, including supporting oversight and analysis of the same for ESAR COs. Illustrative examples include but are not limited to:
Analysis of use of UNPP in CSO IP selection in 2023
Selection modalities (open vs direct)
Funding trend shifts for localization
Impairment monitoring
DCT monitoring including on expired grants
Benchmark monitoring (dates from submitted to signed)
To qualify as an advocate for every child you will have…
Minimum requirements:
Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the organization’s work. A Bachelor’s degree in a recognized academic institution in a field relevant to the position may replace three years of related work experience, or an additional two years with a Master’s degree.
Work Experience: At least six years of administrative or clerical work experience is required. Prior experience in programme support functions is an asset. Relevant experience in a UN system agency or organization is considered as an asset.
Language Requirements: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
Desirable:
In-depth knowledge of programme administration which underpins UNICEF regional and country office programme/project operations, including monitoring and evaluation processes.
Strong organizational, planning and prioritizing skills and abilities.
High sense of confidentiality, initiative and good judgment.
Ability to work effectively with people of different national and cultural backgrounds.
Strong office management skills.
High attention to detail.
Ability to effectively manage the section’s material resources and monitor its budget.
Good analytical skills.
Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint.
Assets: Experience with Unicef ePlatforms for Programme including eTools, UNPP, eWP, RAM.
Developing country work experience and/or familiarity with emergency.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
Familiarize yourself with our competency framework and its different levels.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.