Organization: UNOPS – United Nations Office for Project Services
Location: Addis Ababa
Grade: Mid level – IICA-2, International Individual Contractors Agreement
Occupational Groups:
Operations and Administrations
Banking and Finance
Project and Programme Management
Impact investing, Social venture capital
Closing Date: 2024-12-31
Hosted Entities Cities Alliance
Job categories Finance, Project Management
Vacancy code VA/2024/B5007/29396
Level ICS-10
Department/office GPO, GVA, Geneva
Duty station Addis Ababa, Ethiopia
Contract type International ICA
Contract level IICA-2
Duration Ongoing ICA – subject to organizational requirements, availability of funds and satisfactory performance
Application period 13-Dec-2024 to 31-Dec-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Responsibilities
Working under the guidance and supervision of the Head of Finance, and in close coordination with the SUIDAC Programme Coordinator, the Programme & Financial Management Specialist will have the following key responsibilities:
Financial Management and Reporting
- As a Finance Business Partner, foster collaborative relationships, understand programme objectives, identify financial risks and opportunities, and actively participate in the development of strategic solutions.
- Conduct financial planning and budgeting for the Cities Alliance Annual Work Plan, ensuring alignment with strategic objectives and resource availability.
- Track Cities Alliance income and expenditures against budgets and analyze variances on a recurring basis. Prepare managerial reports for senior management review.
- Undertake financial management, including recurring general ledger review, recurring accounts reconciliation, management of cost recovery processes, and quarterly and year-end financial closures.
- Function as the Finance Business Partner for assigned projects, developing, and maintaining project budgets, review and approve requests for payment, prepare accurate and timely financial reports using the organization’s financial management systems, track income and expenditures against budgets. Analyze financial data across various cost drivers (personnel, grants, procurement, travel) identifying trends, variances, and areas for improvement.
Grantee Management and Assurance
- Ensure compliance with Cities Alliance requirements for grant management.
- Participate in select processes in the grant cycle, including proposal assessments, and grant setup and disbursement.
- Undertake grantee capacity assessments, and review of periodic financial reports and financial statements.
- Undertake grantee assurance activities including fiduciary spot checks, and conduct timely grants closure.
- Monitor grant implementation, track progress against milestones, and ensure timely reporting. Identify and flag potential grant implementation issues to management.
- Collaborate with grantees to prepare timely and accurate project and financial reports, adhering to Cities Alliance and partner requirements.
Project Delivery Management and Stakeholder Engagement
- Analyze national clearance requirements for project activities.
- Support the planning and financial management of national and regional dialogues.
- Undertake field missions to partner countries and cities to support project implementation.
- Monitor project status, evaluate performance based on scope, cost, schedule, and quality, and submit regulatory reports to management.
- Build and maintain strong working relationships with donors, grantees, national and local authorities, and key stakeholders.
- Ensure recurring internal coordination with all team members.
Knowledge Management and Capacity Building
- Develop, review, and revise programme and finance manuals, guidelines, checklists, and templates.
- Build the capacity of grantees, and provide training, and recurring advice and guidance on internal control best practices, financial management requirements, financial reporting requirements, and assurance activities including fiduciary spot checks and audits, to grantees and Cities Alliance team members.
Quality Assurance and Compliance
- Ensure compliance with UNOPS regulations and rules, and Cities Alliance Standard Operating Procedures
- Ensure that projects and grants comply with donor requirements.
- Coordinate and undertake quality and compliance reviews of project accounts, documents, and deliverables.
- Maintain accurate and auditable financial records.
- Coordinate compliance with Health, Safety, Security, and Environment standards across SUIDAC project offices and grants.
Teamwork, Gender Mainstreaming and Climate
- Actively participate in Cities Alliance team activities and contribute actively to initiatives enhancing the effectiveness of Cities Alliance.
- Contribute to the integration of gender and climate mainstreaming into Cities Alliance programmes and projects.
- Any other related assignments as determined by the supervisors.
Education/Experience/Language requirements
Education
- Advanced University Degree (Masters degree of equivalent) in Business, Administration, Financial Management, Accounting, Economics, Project Management, Supply Chain Management, or other relevant discipline is required
- A first level University degree (Bachelor’s degree or equivalent) in the related fields with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.
Experience
- A minimum of five (5) years of demonstrated expertise working in the field of accounting, finance, and/or programme or project management, preferably with a focus on urban development is required.
- Experience in financial planning and budgeting is an asset.
- Experience in providing capacity building activities at the local level is an asset.
- Previous experience with grant management is considered an asset.
- Previous experience in working with cities and local actors in the Horn of Africa is considered an asset.
Language
- Fluency in English is required.
- Knowledge of another UN language is an asset