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Programme Management Assistant at UNV

Kenya

Opportunity Deadline

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Job Description

Fresh
Male, Female, Both

Organization: UNV – United Nations Volunteers
Location: Nairobi
Grade: Volunteer – National Specialist – Locally recruited Volunteer
Occupational Groups:
Administrative support
Project and Programme Management
Closing Date: 2025-01-28

Mission and objectives

Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.

Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.

Context

UN Environment is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This assignment is in the UN Environment’s Corporate Services Division, at the Nairobi duty station. The Enterprise Solutions Section in the of Corporate Services Division is mandated to enable efficient programme delivery through the use of ICT standards, digital solutions and overall business process automation supporting the organization’s programme of work. It undertakes a wide range of services, activities and projects. It works closely with clients throughout the project life cycle to tailor the services to their needs ensuring that the solution meets the required objectives from a specification, resource and time perspective.

Corporate Services Division safeguards UNEP’s corporate interests by providing it with tools and plans for efficient and effective management and by managing its exposure to risk. It does so in line with the core values of the United Nations as well as all other relevant rules, regulations and accountability requirements.

Task description

Under the direct supervision of the Chief of Enterprise Solutions Section / Corporate Services Division, the UN Volunteer will take the following tasks:

1.Administrative assistance

•Compiles, summarizes, and presents basic information/data on specific programmes /project and related topics or issues.
•Assists in reviewing project documents, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies.
•Follows-up on administrative tasks such as obtaining necessary clearances, process and follow-up on administrative actions in consultation with the supervisor.
•Provides administrative assistance with iNeed Service requests.
•Provides assistance with asset and space management as applicable.

2. Technical assistance and troubleshooting

•Assists in supporting use of corporate tools such as MS Teams, Webex, Zoom and MDirector.
•Troubleshoots issues with access to relevant platforms in UNEP.
•Assist in the analysis of miscellaneous data using such tools as Excel and Power BI.
•Assist with user quality assurance and testing for ESS developed applications and portals

3. Perform other tasks as required.

Furthermore, UN Volunteers are required to:
•Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day).
•Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
•Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.
•Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
•Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
•Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

How to apply

Simply click on the apply button, fill out of the form, upload your documents

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