Requirements

Additional Requirements

Essential Competencies:

• Experience in project Design, report writing (for different donors’ funded project), documentation, project monitoring, specially on Humanitarian and Developments programs like; Emergency Response, Relief and Rehabilitation, Recovery, Wash, Shelter, Food Security and Sessional programs context
• Working Experience in a coastal and flood-prone areas will be considered as an added advantage.
• Practical knowledge in Project Implementation , Social Mobilization , Facilitation , Reporting & Documentation , Monitoring & Evaluation.
• Excellent in Coordination/Advocacy/Networking/Communication , Strategic Management
• Excellence in Basic Photographic , Financial management, Staff Management
• Excellent in Self- development, Problem solving, leadership, Conflict resolution, Decision making, Planning, analytical and organizational.
• Ability to work under pressure and manage workload effectively.
• Supportive, effective and good team player.
• Working knowledge of Microsoft office/Statistical software
• Excellent knowledge in Reading / Writing/Speaking/Listening in English & Bengali.

Desirable Competencies:

• Having a valid driving license for motor bike and willing to travel and work in the most remote areas of Bangladesh.

Responsibilities & Context

Implementation of emergency response plans, operational management and ensure timely delivery of humanitarian assistance in disaster-affected areas – 40%

• Organize the project inception meeting involving stakeholders at different levels.
• Coordinate the overall program implementation at the field level.
• Manage the team at the field level, either on-site or remotely depending on access.
• Develop, update and operationalize contingency and emergency response plans.
• Conduct rapid needs assessments using tools like Focus Group Discussions (FGDs), Community Consultation Meetings (CCMs) and Key Informant Interviews (KIIs).
• Lead field teams during emergency interventions to reach affected beneficiaries within 72 hours, ensuring the safety and security of staff and beneficiaries.
• Conduct regular field visits to monitor the implementation of emergency activities.
• Address logistical challenges in remote areas to ensure uninterrupted service delivery.
• Build trust with affected communities through participatory approaches.
• Ensure cultural sensitivity and inclusivity in the design and delivery of relief services.
• Oversee the distribution of emergency relief items (food, NFI, WASH kits, shelter materials).
• Facilitate cash transfer programs and ensure compliance with organizational and donor policies.

• Monitor the installation of temporary shelters and WASH facilities in affected areas.

Manage Emergency, DRR Anticipatory and seasonal projects, Fundraising, reporting, ensuring high-quality implementation, monitoring and documentation – 30%

• Prepare ALERT and IPD panel meeting briefing note
• Provide necessary support for implementing of seasonal program
• Develop anticipatory program plan and implementation strategy.
• Collaborate with technical coordinator/personnel to prepare BoQs, project budgets, and other required documentation.
• Identify and analyse potential funding opportunities from internal and external sources.
• Prepare donor reports (interim, mid-term, and final) within deadlines.
• Assist in preparing financial reports of project expenditures.
• Develop high-quality project proposals and concept notes for donors, including ECHO, SIDA, and Start Network.
• Manage project budgets, ensuring alignment with donor guidelines.
• Prepare detailed Project Implementation Plans (PIP), Gantt Chart, Quarterly plan, Monthly plan and track progress against targets.

• Monitor project activities through MEAL frameworks and document success stories, challenges, and lessons learned.

Effective Monitoring and Visibility – 15%

• Conduct regular field visits to monitor program activities and performance.
• Support the MEAL team in conducting gender assessment, baseline, mid-term, and end-line surveys.
• Monitoring and Evaluation of project interventions in line with approved project documents
• Design comprehensive project monitoring and evaluation plan and system for projects.
• Develop participatory monitoring tools and apply those at the field level.
• Develop different visibility and IEC materials.
• Engage with major organizational advocacy issues, providing support for the key strategic campaigns.
• Design and implement campaigns to promote disaster risk reduction and climate resilience.

• Develop IEC (Information, Education, and Communication) materials for effective knowledge dissemination.

Strengthen collaboration with stakeholders and enhance the capacity of staff and communities for disaster preparedness and response – 10%

• Liaise with partners, government representatives, donor agencies, national and international NGOs to ensure the smooth implementation of the project.
• Support to organize exit meetings and lessons learned workshops for further organizational development.
• Collect successful project completion letters from relevant authorities
• Participate coordination meeting and platforms with government bodies, INGOs, local NGOs, and humanitarian clusters.
• Participate in national and regional advocacy campaigns related to Humanitarian/DRR and climate adaptation.
• Represent Islamic Relief Bangladesh in national and regional platforms, networks, and forums.
• Organize training sessions for project staff and community members on disaster preparedness, response, and resilience.
• Develop participatory tools to involve communities in planning and implementing projects.

• Build the capacity of staff to enhance project implementation quality and compliance.

Others – 5%

• Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization etc.) activities.
• Ensure that local purchase and expenditure are done as per Islamic Relief Bangladesh policy.
• Maintain the stock book, inventory and other essential register properly and timely in effective manner.
• Support in procurement of materials like requisition, follow-up etc.
• Willing and able to travel frequently for extended periods and to remote areas of the projects.
• Perform any other duties assigned by Supervisor.

Compensation & Other Benefits