Project Analyst – Engineering MRF (Duty Station – Quelimane)
Job Description
Background:
Cyclone Kenneth made landfall as a Category 4 cyclone on 24 April 2019, with eye of the storm hitting near Quiterajo in Cabo Delgado Province. The impact however was devastating in the main areas hit including Macomia, Ibo, Mucojo, Quissanga, Palma, Mecufi, Pemba (city and District) as well as Erati and Nacaroa Districts in Nampula province1. Further, no cyclone has made landfall this far north in Mozambique. The negative impact of cyclone Kenneth goes beyond the destruction of infrastructure and shelters and exacerbates inequality, exclusion, and discrimination. Cyclone Kenneth has lowered people’s capacity to exercise their rights, and to be engaged in the active reconstruction of their lives. Groups that are particularly more vulnerable such as adolescents, women, people with disability, old people, and PLHIV are especially more prone to experiencing physical and emotional turmoil following such a natural disaster. The resulting human and economic losses and increased socio-economic vulnerability call for increased attention to recovery and resilience.
Apart from the disruption brought by the cyclone, the on-going conflict in Cabo Delgado Province displaced more than 732.227 people of whom 70% are women and children. The displaced people, living in resettlement camps, are desperately in need of food, shelter, water and education. The COVID-19 pandemic further exacerbates the vulnerability of this group including the host communities. In line with the Post- Disaster Needs Assessments (PDNA), UNDP has prepared a five-year programme – the Recovery Facility which will adopt a comprehensive approach to effectively meet the needs of the disaster affected population in the Provinces of Sofala and Cabo Delgado in coordination with key development actors to ensure Mozambique’s rapid restoration of development pathways in a manner that builds resilience.
UNDP has signed with Government of Mozambique a project document on Recovery Facility interventions, which focuses on contributing to addressing the root causes of vulnerability and building resilience to future disaster. It has three important pillars: (1) help the communities recover from the impact of cyclone and floods and rebuild their assets and livelihoods with a focus on women and persons with disabilities; (2)rebuild public and community infrastructure to bounce back from the disaster; and (3) develop national capacities and systems to plan and implement the recovery and resilience programme.
Under the Recovery Facility, UNDP is supporting the Government of Mozambique in its humanitarian and recovery efforts to help people get back to normal and on the road to development. UNDP is providing support in humanitarian coordination and as the emergency stabilizes, in the recovery coordination. Furthermore, UNDP aims to partner with the Government, the UN System, the civil society, affected communities and other stakeholders in long-term recovery, resilience building interventions as well as supporting IDPs (in resettlement sites) and vulnerable host communities to improve their living conditions.
In this regard, UNDP Mozambique is seeking the support of an experienced and highly qualified Mozambican National engineer to assist successfully implementing the projects under the second Pillar: The rebuild public and community infrastructure to bounce back from the disaster, in accordance with the corresponding project documents and within the existing budget and timeline. The Project Analyst – Engineering will closely work with the local government, contractors, implementing partners, National and International Organization including UN organizations, key civil society partners, and other stakeholders. This assignment is part of UNDP’s Recovery Facility project in Mozambique.
Scope of Work:
Under the guidance of the Program Coordinator of Mozambique recovery Facility and the direct supervision of the Engineer Specialist based in Beira, the Project Analyst – Engineering will be working in Quelimane /Zambezia province. More specifically, the Project Analyst – Engineering will:
- Ensure effective supervision of the design, tendering, implementation, and closure of infrastructure projects.
- Provide quality assurance and ensure compliance for technical aspects of the project.
- Prepare and assist in the finalization of reporting requirements, filing system and communication material related to the infrastructure projects.
- The incumbent performs any other duties agreed to within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Duties and Responsibilities
1. Ensure effective supervision of the design, tendering, implementation, and closure of infrastructure projects.
- Preparation/ review of project’s tender documents including Bill of Quantities (BOQ) and verification of prices based on market survey;
- Follow up on the tenders, assist in technical analysis and review relevant evaluation reports;
- Field technical engineering follow up on site implementation and progress;
- Arrange weekly meetings with the contractors and draft Minutes of meetings;
- Review field inspection reports throughout the lifecycle of the project;
- Assist the project manager in the drafting and issuance of tenders, budgets, cash flows, and preliminary schedules;
- Follow up on project schedule prepared and updated by contractors including coordination of activities and solving site problems;
- Assist the project team in the approval of materials and follow up on the installation of the approved materials;
- Follow up on the daily site activities and leading site engineers to maintain: Daily, weekly, and monthly reports about the development of works at the site and records of the contractor’s site personnel;
- Supervision and monitoring of physical and financial progress against the set work plan including reviewing all workshop drawings and the as-built drawings;
- Prepare variation orders and review relevant details with the contractor before submission for review and approval of the project manager;
- Prepare the payment certificates and updates on site measurements versus BOQ on weekly basis;
- Follow up on all the required tests for materials, concrete, or equipment, and report on any testing result under the minimum requested level upon the technical specifications, and line with the local requirements;
- Effective monitoring of access of materials, storage, and distribution of coordinated materials during the project construction;
- Proper filing of documents and records related to the project including approval of materials;
- Prepare substantial completion certificates and ensure all required project close out documents are obtained.
2. Provide quality assurance and ensure compliance for technical aspects of the project.
- Monitor and ensure that safety precautions are implemented and followed including close monitoring of the safety measures and labor (including preventing child labor) for the different sites, as well as following up on the project risks and issues and providing solutions where applicable; update the status of project risks and issues by maintaining the logs;
- Identify changes and challenges in the external environment and promptly suggest necessary actions/corrective measures;
- Monitor and ensure relevant gender mainstreaming considerations are embedded in project activities;
- Ensure project implementation is in compliance with UNDP Rules and Regulations;
- Liaise with stakeholders and relevant authorities to ensure proper implementation of the project and to obtain any necessary permits.
3. Prepare and assist in the finalization of reporting requirements, filing system and communication material related to the infrastructure projects.
- Handle correspondence and ensure the filing system is maintained and updated properly;
- Document lessons learned, best practices, and success stories to contribute to learning;
- Monitor project implementation against the established indicators in coordination with the Monitoring and evaluation team;
- Support the development of communication and visibility materials in coordination with implementing partners and UNDP’s communication team;
- Ensure that all donor branding and visibility requirements are fulfilled.
The incumbent performs any other duties agreed to within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
Institutional Arrangement:
Under the guidance of the Program Coordinator of Mozambique recovery Facility and the direct supervision of the Engineer specialist based in Beira, the Project Analyst – Engineering will be working in Quelimane /Zambezia province. The Project Analyst – Engineering will closely work with the local government, contractors, implementing partners, National and International Organization including UN organizations, key civil society partners, and other stakeholders.
Competencies
Core Competencies:
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competencies
Partnership Management:
- Strategic Engagement
- Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives.
Business Direction and Strategy:
- Effective decision making
- Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.
Business Direction and Strategy:
- Negotiation and Influence
- Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations.
Business Management:
- Project Management
- Ability to plan, organize, prioritize, and control resources procedures, and protocols to achieve specific goals.
Business Management::
- Result based management
- Ability to manage programmes and projects with a focus at improved performance and demonstrable results.
Business Management:
- Monitoring
- Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Business Direction & Strategy:
- System Thinking
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Required Skills and Experience
Education:
- Advanced university degree (master’s degree or equivalent) in Architecture/Civil Engineering or relevant related field is required.
- A first-level university degree (bachelor’s degree) in a relevant field in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Experience:
- Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional work experience in architecture/civil construction projects including public buildings and infrastructure projects.
Required skills:
- Experience in the environmental requirements in construction of public buildings;
- Experience in the use of computers, office software packages (MS Word, Excel, etc), database packages.
Desired skills in addition to the competencies covered in the Competencies section:
- Proven skills in 3D AutoCAD drafting, Microsoft Project planning software and drawings;
- Knowledge and familiarity with NGO/INGO or UN and/or UNDP procedures is an asset;
- Previous experience in the Rehabilitation/Reconstruction projects is an asset;
- Familiar with the construction norms in Mozambique is an asset;
- Excellent planning skills/experience;
- Professional experience in report writing, email writing, preparation of Meetings minutes, etc.
Required Language(s):
- Fluency in written and spoken English and Portuguese is required.
- Knowledge of local language (Chuabo) is an asset.
Professional Certificates:
Professional Certification in disaster recover or similar technical areas will be an asset.
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.