Project Assistant
Qualifications of Project Assistant:
- Location: Antananarivo
- Vacancy No: 16996
- Salary: N/A
- Organization: IOM International Organization for Migration
- Deadline: 10/3/2025
Brief details about Project Assistant:
About
Information about the organization that has offered the job:
Founded in 1951, IOM is the United Nations migration agency dedicated to promoting humane and orderly migration for the benefit of all. It does this by providing services and advice to governments and migrants.
As the leading UN agency in the field of migration, IOM works with its partners to contribute to addressing the growing challenges of managing migration flows, foster understanding of migration issues, promote economic and social development through migration, and work to respect the human dignity and well-being of migrants.
Under the aegis of the Ministry of Public Health and WHO Madagascar, IOM Madagascar acts as an implementing partner of the “Pandemic Fund” project, making a strategic contribution to the response to emerging health threats, notably through its expertise in the collection and analysis of mobility data through the use of the DTM ( Flow Monitoring Point ) tool.
This project aims to strengthen Madagascar’s capacity to detect and respond to climate-sensitive disease outbreaks, with a strategic focus on high-risk points of entry (POEs) and regions with high population mobility. By improving surveillance systems in these critical areas, the initiative aims to enhance early warning and evidence-based decision-making, thereby enabling a faster and better coordinated response to emerging public health threats.
In this context, under the General supervision of the Head of Mission of the country office with the Coordination function of IOM Madagascar and the direct supervision of the National Project Manager and in coordination with the National Project Officers, the selected project assistant will be responsible for supporting the implementation of the activities of the project led by IOM Madagascar.
Responsibilities
1. Assist in the implementation and monitoring of project activities.
2. Retrieve, compile, summarize and present information/data on the Pandemic Fund project
3. Control the budget; verify the availability of funds; obtain necessary authorizations and update budget information.
4. Support the administrative coordination of project implementation, including liaising with various organizational units and external parties to initiate requests, obtain necessary authorizations, process and follow up on administrative actions, etc.
5. Write progress reports, identify gaps in implementation and bring them to the attention of the line manager.
6. Draft correspondence, reports, briefing notes, graphs, statistical tables, presentations and other forms of documentation.
7. Organize meetings, workshops and training sessions.
8. Respond to general inquiries and questions; create and maintain files/records.
Qualifications
Academic qualification with four years of relevant experience
Bachelor’s degree in political or social science, international relations,
development studies, migration studies, human rights, law or
related fields from an accredited academic institution, with two years of
relevant professional experience.
• Experience in liaising with government authorities, national/international institutions, UN agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and
• Previous work experience in international humanitarian organizations, non-governmental or governmental institutions/organizations in a multicultural environment is an asset.
The holder must demonstrate the following values and skills:
- Good understanding of the issues, needs and opportunities related to the interface between migration, health and surveillance systems.
- Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously in a team;
- Ability to work independently under pressure, able to maintain accuracy, paying attention to detail, meeting deadlines and working with minimal supervision.
- Good computer skills, with proficiency in MS Office (Word, Excel, PowerPoint, Outlook);
- Excellent synthesis and writing skills;
- Knowledge of project/program management would be an advantage.
- Francais , English , Malagasy
For this position, fluency in French is required (oral and written).
Good command of English (spoken and written) would be an asset.
The holder must demonstrate the following values and skills:
- Good understanding of the issues, needs and opportunities related to the interface between migration, health and surveillance systems.
- Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously in a team;
- Ability to work independently under pressure, able to maintain accuracy, paying attention to detail, meeting deadlines and working with minimal supervision.
- Good computer skills, with proficiency in MS Office (Word, Excel, PowerPoint, Outlook);
- Excellent synthesis and writing skills;
- Knowledge of project/program management would be an advantage.
The IOM Competency Framework is available at https://www.iom.int/sites/g/files/tmzbdl486/files/about-iom/Competency_Framework-EN.pdf. Competencies will be assessed during the selection process.
Inclusion and respect for diversity: respect and promote individual and cultural differences; encourage diversity and inclusion.
Integrity and Transparency : Maintain high ethical standards and act in a manner consistent with organizational principles, rules, and standards of conduct.
Professionalism: Demonstrates the ability to work in a calm, competent and committed manner and exercises prudent judgment in meeting daily challenges.
Courage: Demonstrating a willingness to take a stand on important issues.
Empathy: Showing compassion for others makes people feel safe, respected, and treated fairly.
Teamwork: Develop and promote effective collaboration within and between units to achieve common goals and optimize results.
Delivering Results: Produce and deliver quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed results.
Knowledge Management and Sharing: Continually seek to learn, share knowledge and innovate.
Accountability: Takes ownership of the achievement of the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourage and contribute to clear and open communication. Explain complex topics in an informative, inspiring, and motivating manner.
-Leadership: Provides clear direction, leads by example, and demonstrates the ability to implement the organization’s vision. Helps others realize and develop their leadership and professional potential.
-Empowering Others: Creates a supportive environment where staff can perform at their best and develop their potential.
-Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
-Strategic Thinking and Vision: Works strategically to achieve the organization’s goals and communicates a clear strategic direction.
-Humility: Leads with humility and is open to recognizing one’s own shortcomings.
1-Any offer made to the candidate under this job opening is subject to confirmation of funding.
2-This selection process may be used to fill similar positions at different duty stations. Recommended candidates will remain eligible for appointment to a similar position for a period of 24 months.
3-This position is subject to local recruitment. Only persons holding a valid residence and work permit for the country where this position is located will be considered.
4-Appointment will be subject to certification that the candidate is medically fit for the position, verification of residency, visa and authorizations issued by the relevant government, if applicable.
5-IOM has a zero-tolerance policy for behavior incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on sex, nationality, age, race, sexual orientation, religious or ethnic origin, or disability.
6-IOM does not charge any fees at any stage of the recruitment process (application, interview, processing, training, or other fees). IOM does not request any information related to bank accounts.
7-IOM only accepts fully completed applications submitted through the IOM e-recruitment system. The online tool also allows candidates to track the status of their application.