Organization: UNESCO – United Nations Educational, Scientific and Cultural Organization
Location: Port Sudan
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Administrative support
Transport and Distribution
Project and Programme Management
Closing Date: 2024-10-17
OVERVIEW
Parent Sector : [[Education Sector (ED)]]
Duty Station: [[Port Sudan, required to travel when needed within Sudan.]]
Type of contract : [[Service Contract]]
Level : [[4]]
Duration of contract : [[1 Year]]
Recruitment open to : [[Sudanese Candidates]]
Application Deadline (Midnight Paris Time) : [[17.10.2024]]
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Introduction
Within the project “SUD-INCA Invest in Capability in Sudan: Better employability for Sudanese youth through TVET” and in light of the challenging context in Sudan, the Italian Agency for Development Cooperation (AICS), the donor, has entrusted UNESCO, the implementor, with a generous donation to increase the quality and relevance of TVET delivery in Kassala and Red Sea states generating new employability opportunities for Sudanese youth, particularly girls and disadvantaged groups such as IDPs and people with disabilities, in Agri-TVET and related fields’, equipping them with relevant skills for better employment and livelihood. In order to address the deficiency of functioning TVET centres in the country, the project intends to rehabilitate and empower a Model Vocational Training Centres in Kassala and Model Technical Secondary School in Port Sudan. The project will introduce curricula in line with eight pre-identified trades to cater to the skills gap of youth, through the lens of gender, inclusion of People With Disability (PwD) and crisis-responsiveness
1. Background
Technical and Vocational Education and Training (TVET) connects education and the world of work, unlocking the potential of young people and adults for a brighter future. Yet, it is estimated that 267 million young people are not in employment, education or training. ln line with national development priorities, UNESCO helps to enhance the relevance of technical and vocational education and training (TVET) to equip all youth and adults with the skills required for employment, decent work, entrepreneurship and lifelong learning.
UNESCO has been mobilising resources and implementing programs in addressing the above identified challenges, which have been exacerbated by the ongoing conflict which erupted in April 2023. UNESCO Sudan’s Education Sector has been supporting the national TVET system by working, in a participatory approach, with a national team comprised of stakeholders representatives from government (federal and state level), private sector, professional and business unions, international and national organisations. Programmes are developed to enhance capacities of the national TVET stakeholders to better manage the TVET system and offer skills development to youth, women and vulnerable groups (IDPs, Persons with Disability, Refugees, rural communities etc) across Sudan.
Long Description
Tasks
Under the general authority of the Head of UNESCO Sudan Office, and the direct supervision of the Program manager, the incumbent shall perform the following tasks:
To provide specialized, comprehensive support to programme implementation in a timely, accurate and pro-active manner in line with relevant HR, Administrative and Financial rules and regulations of the Organization, practices, procedures, guidelines, protocols. A high attention to detail and accuracy will be required.
Follow up on implementation of the projects plans and report on any amendments to the project manager.
Support in organization of workshops and meetings arranging all required logistics and necessary follow ups and filing etc.
Coordinate and facilitate arrangements according to plans, ensuring invitation and participation of all targeted individuals and smooth progress of activities covering meetings, workshops and events.
Compile reports or minutes of meetings capturing agreed action points or recommendations and ensure sharing them with the project manager and relevant parties.
Collection, tabulation and sharing of relevant data collected from activities and preparation of presentations.
Report regularly to the project manager, escalating any issues.
Support visibility of events and media coverage.
Ensure all project documentation is maintained appropriately and helping the project teams manage resources and information and assist with scheduling and planning meetings and project activities.
Long Description
Support administrative work by
Coordinating with Admin Office ensuring all requirements are met.
Support ToRs and contracts development consultants and suppliers; and follow up on payments against deliverables.
Ensure contractors’ deliverables are received, and payments and commitments are met in due dates.
Maintain smooth communication with all relevant parties and stakeholders, including WhatsApp groups.
Perform translation of intermediate and final documents under supervision of the project manager. Provide verbal translation from Arabic to English and vice versa during events for international participants.
Ensure UNESCO Khartoum office is present in and informed about all communications with the different counterparts in the projects including stakeholders, the national team and experts.
Support and facilitate international and national experts in preparation for missions, workshops and meetings agendas including the people to meet and discussion points.
Support the Project Manager in arranging meetings and scheduling events on calendar and ensuring update on projects activities.
Other assigned tasks in the Education Sector.
a) Level of autonomy: To work under Project Manager’s guidance and perform tasks as described above.
b) The Service Contract holder exchanges information, Project stakeholders, vendors, government, NGOs, IOs, Private Sector, the general community
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For detailed information, please consult the UNESCO Competency Framework.
Education
Secondary education/University degree in management, education, social sciences or a related field.
Required qualifications
Number of years of relevant work experience:
At least 3 years of relevant work experience in the field of project support, or project assistance.
Knowledge, skills and competencies:
– Excellent communication and coordination skills.
– Excellent organizational and planning skills.
– Capacity for accuracy and attention to detail in preparation of correspondence and documents.
– Good interpersonal skills, discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
– Cooperative behaviour and attitude to work in a team successfully.
– Excellent IT skills with proficiency in the use of MS Office (Outlook, Word, Excel. PowerPoint, etc.).
– Ability to work under pressure and flexibility to adjust work schedules and priorities.
Language requirement:
Excellent knowledge (written and spoken) of English and Arabic; knowledge of other official UN language would be an asset.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
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