Organization: CIP – International Potato Center
Location: Lilongwe | Nairobi
Grade: Mid level – Mid level
Occupational Groups:
Operations and Administrations
Legal – Broad
Project and Programme Management
Ombudsman and Ethics
Closing Date: 2024-08-05
International Potato Center POSITION ANNOUNCEMENT
Ref.: 2024/04/NRS/KE/SSA
Project Budget and Compliance Specialist The International Potato Center (CIP) is looking for a dynamic Project Budget and Compliance Specialist with excellent financial and analytical skills to oversee the management of budgets and financial compliance of CIP projects, from proposal to completion, globally.
About CIP
CIP is a not-for-profit international agricultural research organization with a global mandate to conduct research on potatoes, sweetpotatoes, Andean root and tuber crops, and sustainable management of natural resources. CIP’s vision is to contribute from its areas of expertise to the fulfillment of the Millennium Development Goals (MDGs), in particular those goals that relate to poverty, hunger, child and maternal mortality, and sustainable development. CIP has its headquarters in Lima, Peru with staff and activities in locations across Africa, Asia and Latin America. CIP, a member of the One CGIAR, a global research partnership for a food-secure future. One CGIAR science is dedicated to transforming food, land and water systems in a climate crisis, and it is carried out by 13 CGIAR Centers/Alliances in close collaboration with hundreds of partners, including national and regional research institutes, civil society organizations, academia, development organizations and the private sector.
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About the role
This position of Project Budget and Compliance Specialist will:
• Monitor funding trends and manage capacity for the functional area to ensure compliance and delivery of financial services to the projects.
• Monitor all the financial aspects according to the agreement, IFRS and donor guidelines, including preparation of proposal budgets, set-up of projects in OCS, preparation and submission of all invoices, financial reports to donors, timely corrections to the general ledger, and maintenance of agreement master files.
• Work with the project team to ensure that all donor related information is disseminated to project and, therefore, abide by donor rules and regulations.
• Maintain appropriate relations with donors and make reports as necessary, ensuring compliance with any terms or conditions agreements.
• Monitors compliance in the projects, including project audit reports and general financial and contracts issues related to projects.
• Develop policies and procedures related to projects accounting and projects financial
management, as well as to contribute to those related to grants and contracts management. • Monitor Portfolio Health: Recovery of Indirect Costs (OH, Chargebacks, Personnel), Potential Risks (Exchange Rate adjustments, Budget Variances/Revisions, Audits tracks)
• Prepares and submits timely and accurate donor reports (W1&W2, W3 and Bilateral Funding)
requesting the necessary invoices. Stay current with donor regulations and the award
requirements identified in the CIP compliance matrix, to prepare accurate and timely reports.
• Maintains all applicable project records and files in accordance with internal controls,
demonstrating compliance with donor requirements.
• Prepares and submits timely and accurate portfolio report (Compliance, Health)
• Comply with applicable health and safety CIP policies and procedures.
What are we looking for?
• Bachelor’s degree (with thesis completed) in Business Administration, Financial Management,
Operations or related field.
• At least 6 years of professional experience in the accounting/finance/administrative area.
• Knowledge of the international development funding (Desirable).
• Aptitude for understanding complex regulations and monitoring financial transactions and
documentation for compliance.
• Strong Knowledge of Bill and Melinda Gates Foundation (BMGF) guidelines and BMGF projects
implementation.
• Strong Knowledge with USAID projects, FAR and ADS rules and regulations and OMB Circulars.
• Accounting software packages (ERP Preferable).
• Fluent in official language according to country location.
• Advanced written and oral communication skills in English.
• Analytical Thinking
• Planning & Organization
• Customer Service
Why should you consider this opportunity?
• CIP works with partners in over 20 countries to improve diets and incomes of poor people in Africa,
Asia and Latin America through scientific research, innovation, and capacity strengthening.
• CIP’s programs seek to strengthen broader agri-food systems to generate economic, social and
nutritional benefits for farmers, enterprises and consumers emphasizing the priorities of women
and youth in particular.
• CIP emphasizes the synergies between social and bio-physical sciences as a core strategy for
making breakthroughs in our understanding of complex development challenges in food and
agriculture and for our ability to overcome these.
What are we offering?
• Excellent working environment.
• Competitive compensation package commensurate with experience.
• Fixed term contract of 1 year with possibility of renewal.
• Work in an equal and diverse workplace.How to apply?
Visit the following link: (http://cipotato.org/open-vacancies/) and submit your cover letter and a full C.V. with
your references. Screening of applications will begin on August 05, 2024, and will continue until the post
is filled. All applications will be acknowledged; however, only short-listed candidates will be contacted. This
is a Nationally Recruited Staff (NRS) position limited to Kenya and Malawi nationals and permanent
residents only.
This position WILL NOT have contact with children or vulnerable adults
Learn more about CIP by accessing our web site at http://www.cipotato.org
CIP is an equal opportunity employer. Qualified women and professionals are particularly
encouraged to apply.
CIP does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or
training). CIP also does not concern itself with information on applicants’ bank accounts.