Afghanistan is one of the multi hazard prone countries of South Asia, with earthquakes, floods, droughts, landslides, sandstorms, and avalanches as the common natural disasters. Heavy rain and snow cause major problems across the region almost every year. Extreme winter conditions and avalanches are also a recurrent feature in the mountainous areas of Afghanistan that make up approximately 63 per cent of the country. Poor housing provides little protection to the households in rural parts of the country. Lack of capacity and resources within government institutions further adds to the vulnerabilities of families affected or displaced by natural disasters.

IOM Afghanistan in line with its “Disaster Risk Management and Disaster Risk Reduction Framework implements DRR activities with the overall aim of strengthening Government of Islamic Republic of Afghanistan’s (GIRoA’s) Disaster Risk Management capacities at the national, provincial and community level.

Disaster Risk Management (DRM) activities focuses on selected disaster-prone communities across Afghanistan to enhance community level preparedness and response to disasters.

In addition, IOM through its Humanitarian Assistance Program (HAP) is implementing emergency response project through which natural disaster affected and displaced population is assessed and the needs for relief items are addressed by provision of NFIs and emergency shelter. IOM is the as co-chair of the Emergency Shelter/Non-Food Item Cluster. Under the overall supervision of the Programme Manager and direct supervision of the National Programme Officer, the Logistic Clerk will support HAP in procurement and logistic related tasks specified below.

III. Responsibilities and Accountabilities:

1. Maintain track of offices, warehouse and rental vehicles contracts and follow up with sub-offices for the timely procurement, extension/termination, etc.
2. Assist program in implementing procurement plan, raising online PRFs, and follow up on program related procurements with sub offices, logistics, finance ensuring procurement needs of the program addressed timely.
3. Maintain logistic documents/files and record/maintain updated filling system easily accessible.
4. Monitor stocks of office supplies (Stationery etc) for HAP staff in main, sub and provincial offices and liaise with logistics for the supplies.
5. Verifies the monthly vehicles report/logbook and prepare the logistics monthly report.
6. Follows-up inventory and updates in case of purchase, transfer, donation and written off in the Inventory.
7. Supports the project staff in the event of urgent deployment to the field.
8. Provides clerical administrative and logistics support to programmatic events.
9. Assists HAP-DRR with random data collection in term of supply/procurement specific services or goods on needs basis.
10. Assist in the inventory process and with archiving documents/folders ensuring proper documentation of the assets assigned to staff in including newcomers.
11. Maintain regular contact with sub offices and communicate logistic issues and procurement needs of the program
12. interprets, as appropriate.
13. Any other related task that may be assigned by the supervisor.

IIV. Competencies:

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Note: Appointment is subject to funding availability.

Female candidates are highly encouraged to apply.

SKILLS:

• Efficiently applies general logistic, finance and office knowledge,
• Delivers programme tailored results in area of logistic, finance and operations
• Anticipates and understands internal and external issues and opportunities that may impact the logistic landscape of HAP
• Adapts best Logistics practices to the requirements of HAP.

V. Education and Experience:

• Bachelor’s Degree in Business Administration, International Studies or related field (Essential) with one year of relevant experience.
• Experience working with UN agency, NGO or international organization (Essential)
• Minimum one-year experience in procurement or logistics

VI. Languages:

Fluency in English, Dari, and Pashto (oral and written).

Interested applicants are invited to send curriculum vitae by the following e-mail address:

Interested candidates are invited to submit their via email to applications4@iom.int with SVN-KBL-2022-054 on the subject by 10 April 2023 at the latest.

Candidates holding an IOM contract, please update your personal data in your IOM PRISM account and submit it with your curriculum vitae and educational certificates to the mentioned email address. Applications with incomplete information or document will not be considered. Also, please take note that IOM does not accept hard copies.

To create IOM PHF, please refer below:

IOM Staff inside the IOM network, please update your information in your IOM PRISM account.

External candidate with no account yet on the IOM website, Click here to create your account.

External candidates who already have an account, Click here

IOM Staff outside the IOM network, Click here

applications4@iom.int