Organization: DRC – Danish Refugee Council
Location: Mandera
Grade: Mid level – Mid level
Occupational Groups:
Disaster Management (Preparedness, Resilience, Response and Recovery)
Project and Programme Management
Managerial positions
Closing Date: 2024-06-07
About DRC
The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC is one of the largest protection actors in Kenya, actively coordinating and advocating for improving the protective environment for refugees and host communities. DRC implements Protection monitoring, Child Protection and GBV prevention and response programmes in its areas of operation to address protection issues faced by displaced and non-displaced at-risk groups and individuals. The programme also aims to identify and build synergies with DRC´s Economic Recovery sector to facilitate durable solutions and Humanitarian Disarmament & Peace Building activities to enhance to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.
Overall purpose of the role:
The Program Coordinator will be responsible for coordinating the project and overseeing the day-to-day implementation of the DRC Kenya team to meet project goals. The Position holder will technically supervise project staff including being responsible for managing the expectations of and relationships between all project partners, target population and stakeholders. The incumbent should preferably have experience in cross-border and resilience programming
Duties & Responsibilities:
Project Management, Development, Monitoring and Evaluation
Ensure the project is implemented in ways responsive to the beneficiary communities, donor compliance procedures and vision/mission of each of the partner organizations. This includes working closely with consortium members, national/local government, relevant stakeholders and community structures to successfully implement and strengthen local capacity.
Ensure that the project has appropriate monitoring, evaluation, accountability and learning systems established (including impact evaluation), and that the project reporting is delivered
Ensure project activities are delivered according to the agreed project proposal and implementation plan, and that all activities and deliverables are completed within the agreed timeframe and budget, reports are submitted as per the agreed schedule and formats are fulfilled as specified in signed agreements.
Ensure work plans are regularly updated in collaboration with the project team, ensure project plans and project tracking tools are used by the project team, and monitor project activity implementation.
Ensure community participatory planning and targeting in line with project design and needs, and following donor compliance procedures.
Provide on-site support through frequent visits to all project sites.
Engage with the various technical staff from DRC and partners to facilitate support to the team.
Serves as the primary contact with respect to project implementation for the donor and strategic stakeholders.
Technical Expertise
Provide technical assistance to implementing teams in areas of resilience and peace building, working alongside Boresha PMU, project partners, Regional Office technical coordinators and DRC Kenya colleagues
Training & Capacity development
Identify training needs of team and explore options for meeting them.
Provide continuous technical support and mentorship for all project staff and partners in the project in order to develop their professional and technical competencies.
Ensure that minimum standards for project management and accountability are met.
Coordination & Partnership
Coordinate the day-to-day implementation of the project and ensure effective integration among the consortium members, with special attention for the specific needs and expectations of the project objectives/aims.
Ensure proper communication mechanisms are in place to guarantee effective and timely communication between project staff and the consortium members and management.
Participate in regular external stakeholder meetings, and maintain external relations with the relevant government agencies, and stakeholders across the project areas.
Promote a positive profile of the project and good understanding among other actors and communities about the project.
Develop and maintain strong working relationships with all stakeholders.
Represent the project at interagency coordination meetings as well as other key stakeholder forums related to the sector.
Budget Management
The post holder will oversee the project budget responsible for budget monitoring, cash forecasting and BFU reviews while working closely with DRC and partners. Will oversee the project budget in order to maintain project expenditure within budget parameters, ensuring adherence to DRC financial procedures and donor requirements.
Track budget spending and ensure timely reviews of financial transactions and budget utilization every month.
Support team members to utilize financial planning tools, such as spending plans, procurement plans, and work-plans based on activities and budgets.
Work closely with the respective Area Programme and the Country Office team in budget drafting and revision processes as per identified/prioritized needs of the project.
Experience and technical competencies:
At least 5+ years of experience working in multi-donor-funded and/or multi-stakeholder projects or programmes managing cross-border programming
Experienced and excellent demonstratable understanding of project cycle management.
Experienced working with and implementing projects aimed at addressing challenges faced by displacement affected entrepreneurs to maintain and grow their businesses.
Excellent analytical and report-writing skills
Has excellent communication (spoken and written) and presentation skills
Excellent planning and organizational skills coupled with conflict management skills
Experience with remote technical management of staff
Possess a sense of cultural awareness, sensitivity and respect for diversity
Strong organizational, team spirit and team work skills
Education
Master’s in Development Economics; International Development, Entrepreneurship, Business Administration, or other relevant fields, or Bachelors with relevant work experience.
Language:
Written and spoken fluency in English and Kiswahili
Key stakeholders:
Internal
Consortia partners
DRC SMT and Area Managers
External
Relevant County and national government line ministries
Relevant Government of Kenya departments
Relevant Inter-agency working groups
Project Donor
About you:
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Conditions
Contract: One-year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment.
Availability: July 2024
Duty station: DRC Mandera office
Application and CV:
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations.
Please submit your application and CV in English no later than 7th June, 2024
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, Female candidates and those from minority groups are strongly encouraged to apply.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.