Requirements

Responsibilities & Context

Duration: 6 Months

Type of contract: Full Time/contractual

Key roles and responsibilities

Grants management:

• Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Operation, MEALU, and FLATS teams.
• Constant interaction with the Program, teams to collect information on progress and challenges in project implementation.
• Ensure effective communication to all departments involved (Programs, Finance, Logistics, Administration, and Monitoring & Evaluation) on contractual obligations fo,r relevant internal and external reporting.
• Organize the project kick-off and close-out meetings, contribute to the drafting kick-off minute close-out the latter with the drafting of the minutes, and quarters in Paris.
• Ensure ad hoc requests from donors are addressed in liaison with the CD, program, and support teams.

Reporting

• Writing and reviewing int, internal, and external narrative reports and relevant annexes ensuring smooth communication with the various focal points with country teams and Headquarters.
• Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports.
• Contribute to any other ad hoc reporting tasks (internal, external, Headquarters).

Fundraising

• Preliminary research work and context analysis for the design of project proposals and funding prospects.
• Support the mapping of donors and partners by updating relevant tools.
• Supporting external relations with donors as required.

Internal and external communication

• Facilitate internal communication and coordination by taking minutes during meetings and sharing them with all relevant parties
• Management and archiving of important project-related documents (contracts, amendments, letters) and other relevant resources for the department as required.
• Contribute to the strategy of external visibility of the organization and its actions in Bangladesh through the creation of information sheets, press articles, etc.
• Any other ad hoc tasks assigned by the line manager