Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): Initially one year (may be extendable)
Job Posting
: Jan 3, 2024, 11:03:27 AM
Closing Date
: Jan 25, 2024, 3:29:00 AM
Primary Location
: Bangladesh
Organization
: SE_BAN WR Office, Bangladesh
Schedule
: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
..
Objective of the programme
The objective of the programme is to deliver WHO Core functions at country level with a particular focus on the Organization’s directing and coordinating role for international health as expressed in the Constitution. The immediate Objective is to develop and sustain WHO as a flexible, learning Organization, enabling it to carry out its mandate more efficiently and effectively.
This individual will assist the programme by providing secretarial and administrative support
Description of duties:
- Under the overall guidance of the Team Leader-BAN-IVD, and the direct supervision of WHO IVD NPO-Divisional Coordinator, the incumbent will provide administrative support to WHO filed operations and will perform the following duties:
- Screens incoming correspondence, documents and reports and routes to the supervisor with full background material; ensures its distribution and follows up on deadlines.
- Drafts/prepares general correspondence, types statements, reports, prepares statistical tables, etc. Takes notes at meetings and prepares minutes.
- Maintains the work area’s standard and electronic filing system (correspondence, general records, files, reference systems and publications, relevant policy and procedure documents, address contact lists, bibliographies, etc.) obtaining relevant information as required;
- Arranges appointments for supervisor, Maintains Supervisor’s calendar; Screens and receives visitors and telephone calls with tact and discretion, making appointments, answering queries and/or redirecting visitors and callers with diplomacy and courtesy, obtaining background information on the purpose of appointments;
- Provides secretarial support to organize meetings, workshops and training courses, including preparation of related folders.
- Using GSM/Oracle makes travel arrangements for the official visitor and project staff; prepares briefing materials for his/her use on official trips or special meetings and in his/her absence, prepares briefs or notes on matters for which the program is responsible.
- In collaboration with senior administrative support staff, monitor deadlines, reminding staff members of such and ensuring that correspondence and queries are responded to in a timely manner.
- Initiate, through Oracle/GSM procurement module, contracts for consultants, Agreements for Performance of Work (APW), Technical Services Agreements (TSA), and General External Services requests (GES). Monitor and record receipt of deliverables and initiate and monitor payments as needed.
- Cover reception, registry and pouch in absence of Receptionist.
- Performs other related duties as required or instructed, including provision of support to other areas of work and teams or the project, as required.
Required Qualifications:
Education:
Essential: Graduate in any discipline from recognized university with good academic record.
Desirable: Master’s in any discipline or any additional related qualification or on the job training.
Experience:
Essential: Minimum of two years’ work experience in a similar position is essential.
Desirable:
- Work experience in administration in UN agency, Int. Org, NGO, Multinational Company, Bank etc.
- Experience in GSM/Oracle-based or other ERP system would be an added advantage.
Functional Knowledge and skills:
- Ability to carry out a wide variety of tasks.
- Ability to take notes and prepare draft documents/correspondence.
- Knowledge of public health system and services in Bangladesh.
- Organizational skills: deadline compliance, proactive action.
- He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures.
Competencies:
- Teamwork
- Respecting and promoting individual and cultural difference
- Communication
- Producing results
- Knowing and managing yourself
Languages:
Excellent knowledge of spoken and written skills, both in English and Bengali.
Duty Station:
Anywhere in Bangladesh
Computer Literacy:
Proficient in using computer software applications, including Microsoft Office (Word, Excel, and PowerPoint, access),outlook, Statistical software (e.g. SPSS or STATA).
Salary & others benefits:
WHO offers locally competitive packages such as:
- Monthly salary: BDT 65,946.00.00 (SSA – 4, Step I) (non-negotiable)
- Insurance, Leave and Holidays as per WHO rules.
Additional Information:
- This Vacancy Notice may be used to fill similar positions at the same level.
- Only candidates under serious consideration will be contacted.
- A written test and interviews may be used as a form of screening.
- If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- For information on WHO’s operations please visit: http://www.who.int.
- The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits workforce regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
- The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.
- Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
- An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
- In case the recruitment website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click the link for detailed guidance on completing job applications: Instructions for candidates .
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
- Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds.
- Qualified female candidates are encouraged to apply.