Organization: UNOPS – United Nations Office for Project Services
Location: Addis Ababa
Grade: Administrative support – LICA-6, Local Individual Contractors Agreement
Occupational Groups:
Project and Programme Management
Closing Date: 2025-01-14
Job categories Human Resources, Project Management
Vacancy code VA/2025/B5333/29534
Department/office AFR, ETMCO, Ethiopia MCO
Duty station Addis Ababa, Ethiopia
Contract type Local ICA Support
Contract level LICA-6
Duration Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
Application period 08-Jan-2025 to 14-Jan-2025
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Responsibilities
Under the direct supervision of the Project Manager, the Project Management Support Associate will undertake the following activities/responsibilities:
- Support the TAMU team, and the broader category 2 project portfolio, in the administration of all contracts (Technical Assistants, Procurement, Service Contracts etc) under the project
- In consultation with the HR team in Addis, support efficient onboarding of personnel required for project implementation
- In consultation with the HR team, inform project personnel on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
- Support in monitoring contract performance, deliverables and preparing contract change notices accordingly
- Set up and maintain reference files/records for each technical assistant supporting the ministry under the auspice of TAMU
- Track and follow up on the status of pending requests and approaching deadlines in relation to technical assistant contracts including in payment request verification and follow up of payment processing
- Act as liaison between technical assistants and HR to ensure the smooth onboarding of incoming personnel including those based in regional health bureaus.
- Assist the TAMU team in the development of documents and guidelines related to technical assistant management, particularly in the areas of recruitment and management of contracts, benefits, and entitlements
- Research precedents and present recommendations to the TAMU team on a range of technical assistant administration issues, taking into account institutionalized exceptions
- Assist in maintaining systems for monitoring performance of technical assistants including the development of relevant KPIs to ensure real time performance tracking
- Assist the project team in implementing capacity strengthening activities that are aimed at supporting the MOH apply the systems developed through the TAMU
- Supporting partner in any ad hoc request for example Audit related to HR
- Assist in organizing training and learning initiatives for personnel on technical assistant management related topics
- Support the project team in updating risk register and implementing mitigation measures in accordance with the project’s risk management approach
- Contribute to the preparation and dissemination of regular progress updates and reports to internal and external stakeholders
- Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.
Impacts of results
| The effective and successful achievement of results by the Project Management Support Associate directly impacts the success of the TAMU project and the promotion of UNOPS’s credibility as an effective service provider in project services and management. |
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Requirements
| Education |
- Completion of Secondary education is required.
- A first level University (Bachelor’s) Degree in Human Resource Management, Business Administration, Public Administration, or equivalent disciplines is desirable.
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| Experience |
- Minimum of six (6) years of relevant experience in an international and/or national organization supporting projects related to HR/and Admin support/operations is required.
- Experience in personnel performance and contract management is an asset.
- Knowledge of UN policies, procedures and practices is highly desirable.
- Some experience in UN system organizations is an asset.
- Proficiency in computers and office software packages(Google suite) and experience in handling web-based management systems is an asset.
- Experience in use Enterprise systems including OneUNOPS is desired.
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| Language |
- Fluency in oral, reading and written English is required
- Knowledge of another official UN language is an asset.
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How to apply
Simply click on the apply button, fill out of the form, upload your documents