Organization: UNOPS – United Nations Office for Project Services
Location: Addis Ababa
Grade: Administrative support – LICA-6, Local Individual Contractors Agreement
Occupational Groups:
Project and Programme Management
Closing Date: 2024-08-19
Job categories Project Management
Vacancy code VA/2024/B5333/28714
Department/office AFR, ETMCO, Ethiopia MCO
Duty station Addis Ababa, Ethiopia
Contract type Local ICA Support
Contract level LICA-6
Duration Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
Application period 13-Aug-2024 to 19-Aug-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
The Project Management Support Associate will undertake the following activities/responsibilities:
Delivery and Performance:
Support the Project in administrative proceedings, contract management, monitoring, evaluation, and reporting of activities.
Prepare, organize, and provide logistical support for events, meetings, training and workshops.
Carry out administrative duties by collecting data, sorting, filing, and sending out project files, record keeping and archiving of project-related activities, and distributing and circulating working documents to stakeholders in electronic and hardcopy versions.
In close collaboration with Project Managers and Project Management Support Officers, contribute to the coordination of the work of retainers and service providers needed for the implementation of the activities
Operations and Procedures:
Follow the Project Management Manual Instructions and ensure awareness of and relevant respect of the organizational policy compliance (Organizational Directives and Administrative Instructions).
Contribute to the development of Programme reports and plans as envisaged by the Programme’s Description of Action, while in particular considering progress against the indicators in the Result’s framework matrix.
Contribute to the identification and assessment of risks and issues. Implement mitigation measures in coordination with the supervisor and following the Risk Management Strategy.
Contribute to the identification and sharing of the Programme’s lessons learned and best practices.
Contribute to efficient and effective use of Programme and UNOPS tools for monitoring project performance, outputs, and benefits.
Support operations tasks including screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures and integrity.
Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.
Project Management/Administration:
Input and update of accurate data and information to facilitate effective delivery of the operations;
Provide inputs to the Project’s work, financial, and project plans as required;
Establish and maintain project documents/files for easy retrieval of archives related to the Project’s activities;
Draft reports as needed
Assist with budgetary, financial, procurement, and routine aspects of project delivery;
The effective and successful achievement of results by the Project Management Support Associate directly impacts the success of UNOPS projects and the promotion of UNOPS’s credibility as an effective service provider in project services and management.
Education/Experience/Language requirements
Education:
Completion of secondary education (High School diploma) with a minimum of six (6) years of relevant experience is required.
A first-level university degree (Bachelor’s degree or equivalent in Administration, Project Management, or other related fields) with a minimum of two (2) years of experience is desirable.
Experience:
At least six (6) years of relevant experience in operations, project management support, administration support, or related areas is required.
Familiarity with web-based applications and Google-Suite products, especially Google Docs, sheets, slides, and forms, is an asset.
Language:
Fluency in writing, reading, and oral English is required
Knowledge of another official language of the UN is an added advantage.