Organization: UNOPS – United Nations Office for Project Services
Location: Yambio
Grade: Junior level – LICA-8, Local Individual Contractors Agreement
Occupational Groups:
Administrative support
Project and Programme Management
Closing Date: 2024-08-16
Job categories Project Management
Vacancy code VA/2024/B5304/28593
Department/office AFR, ETMCO, South Sudan
Duty station Multiple – Yambio and Rubkona, South Sudan
Contract type Local ICA Specialist
Contract level LICA Specialist-8
Duration 21 months with possibility of extension, subject to satisfactory performance, availability of funds and necessity of services
Application period 02-Aug-2024 to 16-Aug-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Under the overall supervision of the Deputy Project Manager (DPM), the incumbent is required to monitor all aspects of project progress and implementation, identify operational and financial problems at the county level. This will be done with the main focus on project Implementation, budget management and project closure at the local level.
Summary of key functions:
Project Implementation
Project monitoring and reporting
Stakeholder management, coordination and liaison
Knowledge management and innovation
1. Project Implementation
Responsible for ensuring the successful implementation of the project at the field level.
Oversee, support and supervise the team in the field.
Lead all administration and financial aspects of the project.
Maintain thorough knowledge of the project, as well as an understanding of how that impacts the other stakeholders.
Monitor, coordinate, and communicate strategic objectives of the project.
Facilitate communications for project related issues.
Work with project staff members to develop a greater understanding of the project and any issues that arise.
Develop and foster relationships between UN, stakeholders, and other entities.
Collect, analyze, and utilize data and feedback to identify opportunities to improve the relationship between the UN and the donor.
Compile reports about particular incidents, events, or updates about important issues for the project.
Proactively solve conflicts and address issues that could occur between parties.
Carry out any other duties and projects as required by the Project Manager.
2. Project monitoring and reporting
Provide substantive inputs to assist the DPM in the preparation of project reports and documents.
Assist the DPM in the preparation of project completion reports and ensure compliance with contractual obligations.
Randomly visit at least 30% of work sites and payment centers each month and prepare a report on each one of them to inform management action towards meeting set standards.
Review the field staff work plans and reviewing reports to ensure numerical accuracy to reflect the work done.
3. Stakeholder management, coordination and liaison
Ensure that UNOPS is adequately engages with the all institutional arrangements at state and county level, local leadership structure, and that project information and all advocacy issues are communicated as necessary.
Coordinate with the cash service provider, liaise with the relevant local authorities and any other partners in order to implement the project activities.
Support the coordination and management of communications.
Liaise and build relationships between UNOPS and the donor for the purposes of facilitating activities and improving the quality and relevance of information analysis.
Participate in meetings with UN agencies, NGO’s and other Stakeholders as required.
4. Knowledge management and innovation
Support the compilation of lessons learned as per defined reporting format.
Ensure that Local capacities are built at every level and opportunity for Project Support.
Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
Frequently brief and consult with the Deputy Project Manager to mitigate any risks associated with the project implementation.
5. Cash management and treasury. Provides substantive review, contributions, and support towards achievement of the following:
Timely review of cash position for project activities in the field to ensure sufficient funds on hand for activities.
Liaise with the Finance Analyst and Finance Senior Assistant in Juba to coordinate cash needs of the project and ensure timeliness in liquidation of activities.
Be the custodian of the Operational Advances (OAs) and Petty Cash (PC) to be issued for activities.
Maintain a register or ledger for both petty cash and OAs to ensure ease of review and accountability.
Impact of Results
The Project Management Support Officer directly impacts on achievement of project results by assisting the DPM to adhere to project management methods and strategies, reduced risks, cut costs and improved success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.
Education/Experience/Language requirements
Education:
A first level university degree (Bachelors Degree) in Business Administration or Logistics or Project Management or Emergency Management or International Relations, or other relevant discipline is required.
Advanced University Degree (Master’s Degree) in Business Administration or Logistics or Project Management or Emergency Management or International Relations, or other relevant discipline is an added advantage.
Experience:
Minimum of two (2) years of work experience in the field of Project/Programme Management or Operation Management with focus on monitoring, reporting, development and coordination is required.
Experience in humanitarian emergency operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is an asset.
Experience and knowledge of UN rules and procedures in Procurement and/or Finance and/or HR Management and/or administrative rules and regulations will be an advantage.
Experience working in post-conflict or conflict situations is an advantage.
Skills in Financial Management is an advantage.
Language Requirements:
Fluency in written and oral English is required.
Knowledge of Arabic Language is desired.