Post Date: Sep 05, 2024

Closing Date: Sep 18, 2024

Reference: WHOAFG-2024-09-24

Number of Vacancies: 1

Salary Range: As per company salary scale

Years of Experience: 3 years

Probation Period: Not Specified

Contract Type: Contractor

Contract Duration: Not specified

Contract Extensible: Maybe

Minimum Education: Secondary School

Gender: Any

About World Health Organization

The World Health Organization (WHO) is the technical and coordinating authority for health within the United Nations system. It is responsible for providing leadership in global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical and implementation support and monitoring and assessing health trends. In Afghanistan, WHO works to improve the health and well-being of all Afghans by preventing and reducing mortality, morbidity and disability and strengthening health services in close coordination with national and international partners.

Job Summary

Overview of the Program and Position

The World Health Organization’s (WHO) Health Emergency Programme in Afghanistan has broadened its approach to integrate initiatives aimed at preventing and addressing Sexual Exploitation, Abuse, and Harassment (SEAH) within the emergency health response framework. This is particularly crucial given the ongoing high risk of SEAH due to the prevailing context and the extended involvement of various partners in vulnerable communities.

WHO has zero tolerance towards sexual misconduct and inaction against sexual misconduct, and for any form of retaliation against those who report, or participate in an investigation of, allegations of sexual misconduct. Sexual misconduct is an abuse of the trust and confidence placed in WHO, its staff and collaborators, and it disregards the human rights, values, and principles for which WHO stands for. The rights and protection of those who experience sexual misconduct are central to the Organization’s prevention and response to sexual misconduct. Sexual misconduct encompasses all behavior characterized as sexual exploitation, sexual abuse, and sexual harassment.

PRSEAH Program Assistant will be under the direct supervision of the PRSEAH Coordinator, and with overall guidance of the PRSEAH team, the Program Assistant provides operational and administrative assistance to the PRSEAH Program, he/she performs a variety of administrative, coordination and logistical services in support of the operations of the PRSEAH Program and assists with information management.

Duties & Responsibilities

Program Support

• Assists in the coordination of programme/project planning and preparation of annual workplans.
• Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics/ issues.
• Participates in the preparation of annual and quarterly project workplans and arranges for relevant work planning meetings within the office and with counterparts.
• Facilitates preparation of project review meetings, drafts minutes of meetings and provides any other necessary logistical support to such activities.
• Undertakes monitoring visits to project sites, when required,

Operational and Administrative Support

• Follow up on the facilitation of PRSEAH program activities
• Liaises with PRSEAH Taskforce members as required for sharing plans, reports, and visibility issues
• Ensure that all official documents are prepared and kept in the project files for retrieval and archiving.
• Facilitates project activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records.
• Prepares necessary documentation, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts);
• Ensures facilitation of knowledge‐sharing between programme and operations clusters.
• Drafts routine project related correspondence.
• Provides information to missions, visitors and other counterparts requesting.
• Perform any other duties as may be assigned by the Supervisor,

Financial support

• Prepares budget revisions based on approved work plans and justifications, and monitors project budgetary commitments.
• Generates the required financial reports in a timely manner.
• Checks and examines various project financial reports for accuracy and consistency against approved budgets.

Travel and Events Management

• Maintains and regularly updates travel plans / field visits plan including liaising with field Offices.
• Responsible for formatting, distribution and filing of trip requests.
• Liaises with relevant team members and coordinates logistical arrangements for PRSEAH workshops that take place in different areas.

Job Requirements

Education/Experience /Language Requirements

Education

Essential:

• Completed Secondary Level Education required.

Desirable:

• Bachelor’s degree in public health, public administration, or any other relevant field.

Experience

Essential:

• Minimum three (3) years of relevant experience.
• Knowledge of results-based management, asset and financial management.
• Good writing and communication skills.

Desirable:

• Experience in social sector/programme development would be an asset.
• Working experience with UN and/or other international organizations.

Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Knowing and managing yourself

Functional Skills and Knowledge

• Providing logistical support
• Managing data
• Good communication skills
• Managing documents, correspondence and reports
• Managing information and workflow
• Planning, organizing
• Supporting financial data analysis

Languages

• Fluency in English and knowledge of the local languages (Dari and Pashto) is required

IT Skills

·        Proficiency in current office software applications and corporate IT systems.

Submission Guideline

Interested applicants meeting the above qualifications are requested to submit their applications quoting this Vacancy Announcement Number (WHOAFG-2024-09-24 with their curriculum vitae along with cover letter and National ID (Tazkira) to below mentioned email: emacoafgvacancies@who.int

Applications received after the closing date will not be considered.

ONLY CANDIDATES UNDER SERIOUS CONSIDERATION WILL BE CONTACTED FOR INTERVIEW AND TEST.

ANY APPOINTMENT/EXTENSION OF APPOINTMENT IS SUBJECT TO WHO STAFF REGULATIONS, STAFF RULES AND MANUAL.

WHO is a smoke free Environment.

Additional Information

WHO has zero tolerance for sexual misconduct, inaction against it and any form of retaliation against victims/survivors or bystanders who disclose, report, or participate in an investigation. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates value congruence, thorough background checks and reference check processes. This will ensure children and vulnerable adults are safeguarded from abusers and that abusers are prevented from joining WHO Afghanistan office. Please report any concerning information regarding sexual exploitation and abuse by WHO workforce and partners to WHO office of Internal Oversight services at investigations@who.int.