Position Title : Resources Management Officer
Duty Station : Cox’s Bazar, Bangladesh
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 04 January 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo
(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;
Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar;
Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;
Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname;
The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
The International Organization for Migration (IOM) Bangladesh was officially established in
1998. However, the cooperation and collaboration between the Government of Bangladesh and
IOM dates to 1992. Since then IOM Bangladesh has been implementing projects aimed to
provide assistance on myriads of issues surrounding migration management to ensure safe,
orderly and regular migration. Movement Operations have been and continue to be a
fundamental pillar of the IOM’s work. The organized movement of persons in need of
international migration assistance is a primary mandate of the Organization and a cornerstone
of IOM’s operations which include programs on Migration Health Assessment and Resettlement
and Movement Management for migrants and refugees.
Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Head
of Resources Management (HRM), and in coordination with the Regional Office (RO) in
Bangkok and the Department of Financial and Administrative Management (DFM) at
Page 1 / 5
Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC, the
Resources Management Officer will be responsible and accountable for supervising and
managing the budgetary, financial, treasury, supply chain, and administrative functions of IOM
Bangladesh Cox’s Bazar Sub-Office.
Core Functions / Responsibilities:
1. Monitor and oversee the financial management for all activities in the Sub-Office including the
oversight of financial expenditure and accountability; undertake financial analysis of respective
projects in coordination with Head of Resources Management (HRM).
2. Ensure that all financial activities are performed in accordance with the IOM Financial,
Supply Chain and Accounting Regulations. Maintain and further strengthen appropriate internal
controls to safeguard the Organization’s assets, cash and prevent fraud.
3. Prepare project budgets and donor financial reports in accordance with IOM regulations and
established procedures in coordination with Programme Managers (PMs) and HRM.
4. Assist the HRM in preparing the annual budget, in coordination with the relevant PMs.
Oversee budget control processes and analyse variances between budget(s) and actual
expenditures on a monthly basis. Take proactive action to prevent projects from going into
deficit.
5. Forecast cash flows according to activities in Sub-Office and ensure daily control of funds
disbursed..
6. Inspect payroll versus budgets, validate that salaries are correctly allocated to projects
consistent with IOM’s projectization criteria.
7. Maintain financial procedures, ensure that internal administrative procedures are in place
and followed in accordance with the Organization’s regulations, procedures and practices, and
recommend modifications to or new instructions and procedures. Supervise and train staff on
IOM’s administrative/financial policies and procedures; evaluate regular financial reports and
take action to resolve anomalies and unusual trends.
8. Coordinate administrative and Human Resources policies and practices with HRM and HR
Officer; apply Organization’s HR policies, rules and regulations and make recommendations for
resolving difficult or sensitive cases in consultation with the HRM.
9. Assist HRM in the overseeing of the Sub-Office’s Human Resources function, including
recruitment, retention, promotion, separation, and other related activities, in accordance with the
Organization’s policies and procedures.
10. Liaise with all other internal functional units of the Sub-Office, as well as bank, donors and
government counterparts and other stakeholders as required in the performance of the
accounting function. Review and ensure monthly accounts are closed in a timely manner in
coordination with HRM.
11. Ensure that all financial transactions conducted under Sub-Office are encoded in a timely
manner and in accordance with existing rules and procedures
12. Assist HRM in managing the day to day Information and Communications Technology (ICT)
support and initiatives in the Sub-Office.
13. Review existing systems and procedures and, if necessary, recommend possible
improvements to strengthen internal monitoring, evaluation and control systems, and improve
Page 2 / 5
efficiency and effectiveness.
14. Verify all the requests for purchases in the Sub-Office, and make sure the budget is
available and proper documentation is completed and submitted in a timely manner.
15. Coordinate the Supply Chain services with the Supply Chain Officer and HRM, including
contracts with suppliers of goods and services and related administrative authorities, oversee
the management of the fleet of vehicles and the maintenance of the premises as well as the
functioning of all support services at the Sub-Office.
16. Undertake regular duty travel to the field for providing building capacity to the resources
management staff in the field, ensuring that IOM rules and regulations are followed; performing
spot checks.
17. Participate in United Nations (UN) meetings such as the UN Operations Management Team
(OMT) or ONE UN working groups when required.
18. Act as Officer-in-Charge in absence of the Head of Resources Management.
19. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Business Administration, Management or a related
field from an accredited academic institution with five years of relevant professional experience;
or,
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Association of Chartered Certified
Accountants (ACCA) will be a distinct advantage.
Experience
• Experience in IOM administrative, HR, Procurement, and financial management, budget
monitoring, cash management and internal control procedures;
• Experience supervising the development and implementation of administrative internal control
procedures;
• Experience in training and managing large teams of co-workers;
• Experience on Audit processes; and,
• Experience of providing resources management support for resettlement and migration health
projects.
Skills
• Knowledge of IOM/UN Finance, Supply Chain and HR procedures and rules;
• Knowledge of UN and bilateral donor programming;
• Advanced knowledge of Microsoft Office, especially Excel;
• Knowledge of International Public Sector Accounting Standards (IPSAS); and,
• Knowledge of ERP systems is highly desirable
Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of another
Page 3 / 5
official UN language (Arabic, Chinese, and Russian) and Bengali is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
1
Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural
differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly
treated.
Core Competencies – behavioural indicators level 2
• Teamwork: Develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely
manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and
innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: Provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best
and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Page 4 / 5
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 04 January 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 21.12.2023 to 04.01.2024
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
Requisition: VN 2023 585 Resources Management Officer (P3) Cox’s Bazaar Bangladesh (58558189)
Released
Posting: Posting NC58558190 (58558190) Released

APPLY NOW