Organization: DRC – Danish Refugee Council
Location: Juba
Grade: Mid level – Mid level
Occupational Groups:
Legal – Broad
Ombudsman and Ethics
Closing Date: 2024-07-17
Background:
The Danish Refugee Council (DRC) is a leading protection agency with a mandate is to promote and protect durable solutions to conflict and displacement affected populations on the basis of humanitarian principles and human rights. DRC is implementing a multi-sector response including Protection, Economic Recovery and Livelihoods, CCCM, Shelter, and Humanitarian Demining and Peacebuilding projects. DRC supports Sudanese refugees, South Sudanese IDPs and host populations within established camps and in surrounding counties with projects and activities being tailored according to needs and gaps in the local contexts. DRC has operational bases in, Malakal, Rubkona, Pariang, and Magwi County and Akobo, supported by a country-office in Juba
The Risk and compliance Specialist has a country focus and ensures compliance to DRC procedures and guidelines within the country. The Risk and Compliance Coordinator will provide operational and administrative support to risk management principals in DRC South Sudan, including but not limited to the Country Director, Head of Support Services and Head of Program and Head of Safety and Area Managers, to improve risk management in the program as well as improve country operation analytics and decision-making.
The position will actively promote and support a culture of risk and compliance management by ensuring risk and compliance management actions are in line with DRC policies, donor requirements and local law while nurturing a culture of compliance and risk management in collaboration with managers and staff.
The Risk and Compliance Specialist will also review, plan and implement capacity building plans on risk management, on DRC’s accountability commitments (CHS), and will conduct internal assessments of operations and provide reports to management. As well, the Risk and Compliance Specialist will support the HR manager by overseeing specific functions in the COCRM system.
MAIN RESPONSIBILITIES
Risk Mapping and Management
Support the dissemination of the Risk Management Framework in coordination with HQ SOA to ensure rigorous assessment and understanding of the various risks posed by DRCs operations.
Conduct trainings on the DRC Risk Management Framework to ensure staff awareness and utilization.
In coordination with the CD, ensure Risk Matrix is updated regularly and consolidated prior to risk meetings
Provide support for the roll out of risk management framework and development of risk matrices.
Compliance
Review and ensure updated compliance and accountability improvement plan in collaboration with heads of departments.
Support and evaluate areas of compliance risk while populating risk registers and recommending corrective actions based on internal reviews to ensure full compliance with DRC and donor guidelines.
Provide feedback to line managers for action after internal reviews of finance, supply chain, HR and administration that may involve monthly financial and non-financial transactions/documents reviews.
Work with operations department to ensure DRC policies and procedures are relevant, communicated, and implemented.
Build capacity of team members by conducting and/or coordinating trainings to strengthen internal controls, fraud detection, while contributing to the development of training materials and resources.
While using the Compliance Self Checks (CSC), assist field and country offices in developing recommendations and action points to improve on gaps identified.
Lead on compliance training and responding to compliance issues at grants opening and close out meetings; including lessons learned from relevant projects through engagement with CO and RO.
Internal and External Audits
Lead on internal and external audits by coordinating all requirements leading up to each audit. This includes:
Maintain the Share point folder for all documents required by auditor and spot-checking team and provide access to the auditor for review.
Maintain the audit recommendation tracking sheet and ensure timely reminders and follow up with managements for implementation of the recommended actions.
Lead the process of retrieval and compiling the required finance and supply chain documents after receiving the audit sample from the auditors and prepare box files for the auditors.
Maintain a folder of updated strategic documents like DRC registrations, operational handbooks, policies and procedures, annual audit reports, organograms, any other documents commonly required in audits and spot checks.
Maintain a log of audit findings and their implementation status for SMT to review quarterly and provide support service departments to improve compliance.
Maintain a requirement of basic documents under each category of spending based on the audit experiences and disseminate within the team to strengthen the standardized practice of adequate documentations.
Investigative capacity
Monitor DRC South Sudan compliance with DRC COCRM global standards.
Analyse trends from CoC reporting mechanisms and provide management with recommendations for improvements.
Supervise the CoC reporting procedures.
When assigned, investigate allegations of irregularities, fraud, corruption or other forms of misconduct by ensuring high levels of confidentiality and professionalism during conduction.
Experience and technical competencies: (include years of experience)
Relevant university degree or equivalent professional qualification
At least 6 years of relevant experience in Audit, Risk Management or Compliance role in humanitarian and/or development sector.
Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels.
Demonstrates understanding of the local laws and sensitivity to the socio-cultural context.
Experience and effective use of tools and systems for risk management and compliance.
Excellent analytical and critical thinking ability.
Proven ability to work effectively with others to achieve results.
Well organized and productive
Education:
Relevant university degree or equivalent professional qualification
Experience as an auditor is beneficial
Languages: (indicate fluency level)
Advanced English proficiency
Fluency in local language