Organization: UNDP – United Nations Development Programme
Location: Istanbul
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Administrative support
Security and Safety
Closing Date: 2024-08-08
This position is open to Turkish nationals ONLY
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP’s Istanbul Regional Hub is UNDP’s advisory hub for the Europe and the CIS region tasked with the responsibility to provide policy and programmatic support to UNDP’s development activities in the region. Throughout UNDP’s focus areas, it works towards increasing the impact of UNDP’s activities in the region by assisting Country Offices in development of country-level initiatives through advisory services and technical support and by implementing regional-level projects in partnership with a wide range of partners supported to a global network of expertise. Under the leadership of the Manager, the RBEC Regional Hub employs will a multi-disciplinary team of specialists and advisors, project managers, operations and programme support staff.
IRH is a common premises/services with other UN Agencies, including IFAD, UNDCO, UNICEF, UNDSS, and UN Women. Under the immediate supervision of the Regional Hub Security Associate, the Regional Hub Security Assistant will provide assistance in the implementation of the security plan and all matters relating to safety and security operations and management. Security Assistant will report to the Regional Hub Security Associate for functional security matters.
Overall, it is important to note that the Assistant is a local national with vocational experience in security and assists in the implementation of security operations and all matters relating to the management of safety and security for Istanbul Regional Hub personnel.
IRH success in its delivery of UNDP programmes is dependent on ensuring an adequate security framework is in place. The Host Government has primary responsibility for the security and protection of personnel employed by United Nations Security Management System organizations, their eligible family members, and property. The IRH security team, in collaboration with UNDP Security Office and regional security staff, reinforces and supplements the capacity of the Host Government where needed to enable ongoing delivery of UNDP programmes, particularly in insecure and unstable environments. Specifically, the IRH SA ensures the integration and mainstreaming of security risk management into IRH Office operations, including incorporation of security considerations into the design, implementation, monitoring and evaluation of all IRH projects and programmes.
Duties and Responsibilities
1) Assist in providing security management support to enable effective programme delivery throughout the country while protecting and minimizing risks to UNDP personnel and operations.
Gather and organize information on security factors that are relevant to the design and delivery of UNDP programmes.
Assist in conducting segments of security assessments and gather information on latest trends and threats to staff safety and security, as requested.
Assist in implementation of person-centered security risk management approaches to address specific threats or vulnerabilities in alignment with security assessment results and procedures.
Gather inputs for preparation of country security documents covering areas where UNDP staff, dependents and equipment are present.
2) Perform assigned activities to support implementation of the IRH Security Plan, Contingency Plans and Business Continuity Management, and the UN Security Framework.
Support in the preparation and updating security aspects of procedures for dealing with emergencies involving UNDP staff and operations.
Ensure the staff lists provided to UNDSS are kept up-to-date.
Provide support in organizing training courses and briefings on security awareness and preparedness for UNDP personnel and provide security orientation to newly assigned staff members as requested.
Monitor UNDP staff security training compliance.
Asist in preparing procurement of security equipment and supplies, and other logistics.
3) Assist in monitoring security compliance of UNDP premises and international staff residences within assigned areas of responsibility.
Gather information relevant to the implementation and assessment of security risk management measures for UNDP premises.
Support in maintaining liaison with commercial companies used for UNDP security at offices and residences to ensure deployment of security resources are consistent with contract requirements.
Assist in monitoring and assessing the safety and security preparedness of country offices and international staff residences.
4) Provide support in keeping UNDP management and personnel informed on security matters affecting UNDP programmes, the Country office and its personnel.
Gather information for inclusion in IRH security reports.
Assist in responding and reporting safety and security incidents affecting UNDP personnel and eligible dependents by gathering and verifying security information relevant to analyzing the situation.
Maintain a database of UNDP security contact details and the list of UNDP Security Focal points.
Contribute to knowledge networks and professional communities.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core:
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical Competencies:
Business Management & Customer Satisfaction &Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Business Management & Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.
Business Management & Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Security Services & Security incident management & monitoring: Ability to provide adequate response to security incidents/events.
Security Services & Security information management: Analytical capabilities to process diverse security information and develop recommendations.
Security Services & Security training: Ability to design, contribute to, and/or facilitate meaningful security training programmes/courses.
Security Services & Security information management: Analytical capabilities to process diverse security information and develop recommendations.
Security Services & Physical/premises security design, implementation and management: Ability to conduct accurate premises assessments on UN facilities to ensure appropriate mitigation measures are in place. Ability to design, support the implementation and test physical security systems for UNDP premises.
Required Skills and Experience
Education:
• Secondary education is required.
• University degree (bachelor’s equivalent) in Political Science, Military Studies, Security Management, Management or a relevant field will be given due consideration, but is not a requirement.
• Applicable security, police and/or military training is desirable.
Experience:
• Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant progressively responsible experience in security, preferably in the military or police context or related field of work is required.
Required skills:
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
• Valid driver’s license is required.
Desired skills:
• Prior experience with the UN system or an international NGO is desirable.
• Experience in the use of radio communications systems and knowledge of Country security codes is desirable.
• Experience in diplomatic security, protection and intelligence considered an asset.
• Having a trainer title in safety and security-related areas such as personal safety, road safety and first aid is desirable.
• Experience in handling of web-based management systems is an asset.
• Experience and knowledge of UN regulations, rules, and procedures is an asset.
Languages:
Fluency in English and Turkish is required.
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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