Organization: UNDP – United Nations Development Programme
Location: Port Sudan | N’Djamena
Grade: Administrative support – GS-6, General Service – No need for Higher Education – Locally recruited position
Occupational Groups:
Education, Learning and Training
Security and Safety
Closing Date: 2024-11-15
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations Security Management System (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations System programmes and activities in the most complex and challenging environments, while maximizing resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system operations through trusted security leadership and solutions.
This is a unique opportunity to join a diverse, dynamic and exciting organization gaining valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals (SDGs).
For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit: https://www.un.org/undss/
Under the direct supervision of the Supervisors of the UNDSS/HSST in Sudan, the Security Training Associate (STA) assists with coordinating and conducting the safety and security related training programme in the country and in analyzing security information with a view to contextualizing training and assisting in reading early signals and warnings of evolving security situation that may impact safety and security of UN in Sudan.
The post is located Port Sudan; however, the duty station may be subject to change, as the operational situation in the country evolves. The STA may additionally be assigned on official business to support trainings in other regions of Sudan and in neighboring countries, including Chad. The entire Sudan has been temporarily designated by the International Civil Service Commission as an “E” hardship and a nonfamily duty station.
Duties and Responsibilities
Position Purpose
Under the overall guidance and supervision of the Chief Security Adviser (CSA) and the Field Security Coordination Officer (FSCO) Training, the Security Training Associate assists with coordinating and conducting the safety and security related training programme in the country and in analyzing security information with a view to contextualizing training and assisting in reading early signals and warnings of evolving security situation that may impact safety and security of UN in Sudan.
Key Duties and Accountabilities
Support the development of safety & security related training
Assist the HSST in design and formulation of the UNDSS Sudan safety and security training programme within the area of responsibility.
Conduct research on existing training content available internally and externally as requested by supervisors.
Conduct research on specific topics to assist with training content development.
Maintain an up to date library of training material and ensure training material is kept secure and shared only with the authorization of supervisors.
Support the development of pre-training and post-training surveys.
Help to review draft training content for clarity, alignment with adult learning & instructional training design guidelines, and for proof-reading.
Conduct research to support fact-checking and/or to validate training content.
Assist with translation of selected content from English to Arabic when required.
Conduct research and analysis to help contextualize training and prepare for training delivery in different locations
Gather and analyze information from open sources, Security Information Operations Centre (SIOC), and discussions with INGOs, and UN agencies on security related issues in different parts of Sudan.
Recommend how to contextualize training modules based on the security analysis conducted.
Organize logistics for training sessions
Be ready and available to travel extensively and frequently to support training outside of Port Sudan as requested.
Provides support in organizing and conducting training courses on safety and security awareness and preparedness to UN personnel and INGOs.
Develop logistics plans for all training sessions and with the agreement of the supervisors and lead trainers, implement the necessary arrangements for locations, equipment, etc. to ensure professional event management of each training session.
Proactively assess and identify potential logistical needs.
Liaise with relevant internal departments on any legal contractual agreements associated with the rental of external venues if needed.
Set up conference calls as required for remote training sessions.
Coordinate the invitations and logistical information and track responses from participants for training sessions. Agree replacements with supervisors for last minute changes.
Send follow up information as required, to participants who attended training.
Support the processes for obtaining required authorization from local authorities for visits and training.
Provide input for the preparation of Ad Hoc SRMs if required, for training visits to field locations in Sudan and cross-border if needed.
Assist with travel arrangements for training in Sudan and cross-border.
Create and manage the database of the participants and the training conducted.
Prepare certificates for participants who completed training sessions.
Support responses to queries about training calendar and registrations.
Handle training related issues with diplomacy, respect and confidentiality
Support delivery of training sessions
Depending on the training topic, use Training of Trainers (ToT) experience and qualifications to assist with facilitation of training sessions as requested by supervisors and lead trainers.
Ensure comprehensive review and rehearsal of facilitation support is conducted in advance of training sessions in agreement with the supervisors and lead trainers to support high quality of delivery.
Actively take responsibility for increasing own knowledge and capabilities to support training design and delivery under the guidance of supervisors and lead trainers.
Help with the preparation and production of hand-outs for training sessions.
Performs any other tasks as assigned by the SA.
General administrative assistance
Provide general administrative assistance to the CSA and the UNDSS team.
Maintain routine and confidential files and documents
Arrange appointments and calls as appropriate, take meeting minutes and notes as required.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Technical and Cross-Functional Competencies:
Business Management
Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, social media and other appropriate channels
Customer Satisfaction/Client management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
Provide inputs to the development of customer service strategy.
Look for ways to add value beyond clients’ immediate requests.
Ability to anticipate client’s upcoming needs and concerns.
Operations Management
Ability to effectively plan, organize, and oversee the Organization beyond processes in order to convert its assets into the best results in the most efficient manner.
Knowledge of relevant concepts and mechanisms
Security Services
Security advice, planning, and coordination
Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities
Security information management
Analytical capabilities to process diverse security information and develop recommendations
Security risk management
Ability to assess threats and risks, identify and oversee implementation of mitigation measures, including ability to design and test security plans
Security information management
Analytical capabilities to process diverse security information and develop recommendations
Required Skills and Experience
Education:
Secondary Education is required.
University degree (bachelor’s or master’s equivalent) in Political Science, Military Studies, Security Management, Management or a relevant field will be given due consideration, but is not a requirement.
Applicable security, police and/or military training is desirable.
Experience:
At least 6 years (Secondary education or equivalent) or 3 years (Bachelor`s degree or equivalent) ) of relevant progressively responsible experience in security, preferably in the military or police context or related field of work is required.
Proficiency in computer skills (MS Word, Excel, Access and PowerPoint) is required.
Possession of a valid driver’s license is required.
Fluency in English and Arabic is required
Prior experience with the UN system or an international NGO (INGO) in safety and security is desired.
Previous experience of working in a conflict/post-conflict or crisis environment is an asset.
Experience in facilitating training is desired.
Experience with safety and security, and first aid training is desired.
Proven ability to travel for up to 70% of the time is desired.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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