Post Date: May 13, 2025
Closing Date: May 26, 2025
Reference: 0732
Number of Vacancies: 1
Salary Range: As per company salary scale
Years of Experience: 3 – 5 years
Probation Period: 3 month
Contract Type: Permanent
Contract Duration: 12 month
Contract Extensible: Yes
Minimum Education: Bachelor’s Degree
Gender: Any
About Moore Afghanistan
At Moore, our purpose is to help people thrive – our clients, our people and the communities they live and work in. We’re a global accounting and advisory family of over 30,000 people across more than 260 independent firms and 110 countries, connecting and collaborating to take care of your needs – local, national and international. When you work with Moore firms, you’ll work with people who care deeply about your success and who have the drive and dedication to deliver results for you and your business. You’ll have greater access to senior expertise than with many firms. We’ll be here for you whenever you need us – to help you see through the maze of information, to guide you in your decisions and to make sure you take advantage of every opportunity. To help you thrive in a changing world.
Job Summary
Overview:
SIHAT Health is a physician-owned locum staffing agency specializing in providing healthcare professionals to hospitals and healthcare facilities across the United States. We are seeking a highly organized and detail-oriented Senior Administrative Assistant to provide comprehensive administrative support to the owner, focusing on recruitment, onboarding, timesheets, booking, reimbursements, accounting reconciliation, and other essential operational functions.
Duties & Responsibilities
Key Responsibilities:
1. Recruitment and Onboarding Support:
• Assist in managing the full recruitment cycle, including posting job openings, screening candidates, and scheduling interviews.
• Prepare and distribute contracts and confirmation agreements for newly recruited doctors and providers.
• Coordinate with the Credentialing Specialist (Rhonda Jackson) to ensure all required documents are collected and submitted for credentialing, including updated CVs, licenses, malpractice insurance, and background checks.
• Maintain and update the recruitment database, ensuring accurate and timely data entry.
2. Scheduling and Shift Coordination:
• Coordinate with doctors and providers to confirm shift availability and schedule assignments.
• Update the SIHAT Master Schedule on Deskflow, ensuring accuracy of shifts, rates, and assignments.
• Communicate shift schedules to hospitals, providers, and internal stakeholders.
• Ensure that shift changes, cancellations, or modifications are accurately recorded and communicated.
3. Travel and Expense Management:
• Assist in arranging travel, including flights, car rentals, and hotel accommodations, following SIHAT and hospital’s travel guidelines.
• Collect travel expense receipts, review for accuracy, and submit for reimbursement processing.
• Ensure that all travel arrangements are confirmed within budget guidelines and that all necessary authorizations are obtained.
4. Timesheet and Payroll Processing:
• Collect and verify timesheets from doctors and providers using Desk flow.
• Ensure that timesheets are accurately completed and approved before submission.
• Assist in generating payroll reports and submitting payroll information to ADP.
• Follow up on any discrepancies or missing documentation for accurate payroll processing.
5. Invoicing and Accounting Reconciliation:
• Assist in preparing and submitting invoices to hospitals and healthcare facilities based on completed shifts and expenses.
• Reconcile billing data in Xero to ensure that invoices match timesheets, expenses, and payment agreements.
• Follow up on outstanding payments and provide support in managing accounts receivable.
6. Administrative Support:
• Maintain organized records of all contracts, agreements, and other operational documents.
• Prepare reports, memos, and correspondence as requested by the owner or executive management.
• Manage calendars, schedule meetings, and coordinate communications with internal and external stakeholders.
• Support in ad hoc administrative tasks as required to maintain smooth operations.
Job Requirements
Qualifications:
• Bachelor’s degree in Business Administration, Healthcare Administration, or related field (or equivalent work experience).
• Minimum of 3-5 years of experience in administrative support, preferably in a healthcare or staffing agency environment.
• Strong proficiency in Microsoft Office Suite. Must be able to quickly learn new softwares like Deskflow, Xero, and ADP.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with locum staffing processes, credentialing, and contract management is a plus.
Preferred Skills:
• Experience working in a locum staffing agency or healthcare staffing environment.
• Knowledge of VMS (Vendor Management System) platforms.
• Strong analytical and problem-solving abilities.
• Ability to work independently and manage multiple priorities simultaneously.
Work Environment:
• Hybrid/Remote work option available (specify as applicable).
• Occasional travel may be required for training or meetings.
Submission Guideline
Interested candidates are invited to submit their resume and cover letter detailing relevant experience only via jobs.af website or link below:
https://careers.ahg.af//Home/view_job/_qsYlbZgKOXZawqJRI2U5hGupTZ9vmqGOmYP_OkkN5I