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Senior Administrative Associate, GS 7, Fixed Term, Kabul, Afghanistan #00125938

Afghanistan

Opportunity Deadline

31/08/2023

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Job Description

N/A
N/A
7 Year
Male, Female, Both
High School Diploma
Afghanistan

Job no: 565125
Contract type: Fixed Term Appointment
Duty Station: Kabul
Level: G-7
Location: Afghanistan
Categories: Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a future

How can you make a difference?

Under the general supervision of the Administrative Specialist P3, the incumbent performs asset administration support functions. The incumbent is responsible for processing AMRs, tagging of all UNICEF assets as required by UNICEF rules and conduct regularly quarterly verifications in the field offices and Outposts and track the movement of assets in various locations.

Summary of Key functions and accountabilities:

1. Property and Equipment Management, General Office Equipment, Vehicles:

  • Supports Asset management in ACO including office equipment and vehicles, updating inventory of items.
  • Create Lite AMRs and Asset Master Record (AMR) numbers for asset procurements.
  • Create asset purchase requisitions linking them to Asset Master Records (AMR).
  • Focal point for procurement of ICT equipment in the office: asset registration, disposal, issuance and returning of ICT equipment in the CO office.
  • Supports Admin Specialist in maintaining and verifying correctness of items records in the SAP data base.
  • Manage SharePoint staff asset records / database ensuring all entries are verified, corrected, updated and completed with correct information.
  • Assist in the preparation and compilations of the assets to be disposed of and update the asset register with action taken.
  • Clearance of outstanding exit clearance forms – receiving property from staff on separation.
  • Fixtures, Furniture and Equipment’s administration (acquisition and allocation, repair and maintenance)
  • Support the mandatory exercise of physical count and verification of all PPE items for ACO
  • Facilitate disposals through auction and destruction exercise and implementation of PSB recommendations.
  • Receiving new equipment from suppliers and inspecting them to ensure that right quantities and specification are delivered as per the PO, tag and issue them as per the distribution list provided.
  • Back up Administrative Specialist P3 on issues of Assets, Property and Equipment Management.
  • Provide training and induction to the newly recruited Admin Assistant GS5 asset focal person.

To qualify as an advocate for every child you will have…

  • Completion of secondary education is required. University level courses in administration, finance, accounting, supply or any other related field of discipline relevant to the job is an asset.
  • A minimum of 7 years of relevant professional work experience with both national and international work experience in office management, administration, finance, accounting, supply, or any other relevant function.
  • Work experience in emergency duty station.
  • Fluency in English is required. Knowledge of local language (Dari or Pashto) is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Eligible UNICEF International Professional (IP) Staff Members on fixed-term, continuing or permanent contracts applying to a Temporary Appointment, which is dedicated to L3 (or L2) Response, may be able to retain a lien and their fixed-term entitlements. The conditions of the temporary assignment will vary depending on the status of their post and their current tour of duty, and relocation entitlements may be limited as per the relevant policies.

Advertised: Afghanistan Standard Time
Deadline: Afghanistan Standard Time

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