Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates, For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct administrative supervision of the Head of Sub Office; and the technical supervision of the National Programme Officer, the Senior Project Associate (Field Coordinator – ESNFI) will support in coordination with relevant stakeholders and facilitating assessments and distribution activities for emergency response and DRR activities through the tasks specified below.

1. Support coordination with UN Specialized Agencies, national and provincial government authorities as well as International and national NGOs, and other Mission related projects, to facilitate effective delivery of humanitarian/emergency assistance for emergency/disaster situations; support the preparation of situation reports, apprising of situation to date and specifying requirements of stricken areas.
3. Supervise the implementation of the ESNFI program activities in their area of responsibilities, including assessment and response coordination, facilitating disaster risk reduction activities and shelter interventions.
5. Support the program and the regional/provincial team in liaising with the local authorities, ANDMA (Afghanistan Natural Disaster Management Authority), Directorate of Refugees and Repatriation (DoRR), provincial and district governors, ministerial officials, Shura representative, community leader, etc.
7. Monitor office correspondence is maintained in good order (incoming/outgoing filling etc.), organize and manage filing in accordance to program guidelines, and system for documentation (IRF, MSRAF, BDS, Reports) related to the program, including the accurate data entry into the IOM owned database for disaster incidents.
9. Develop a thorough understanding of IOM administrative procedures and programme reporting methods in order to assist the program in ensuring these are employed in accordance with programme requirements.
11. Provide technical guidance to field staff and monitor that they have a clear understanding and use of all documents/forms, including Multi Sector Rapid Assessment Form (MSRAF), Family Assessment Form (FAF), distribution guidelines all other relevant documents.
13. Prepare administrative documents, tracking systems and reporting templates and mechanisms for internal and externals, and ensuring quality reports are prepared and submitted on time.
15. Support the Programme Management team in developing contingency planning and ensuring coordination with local regional HRT), operational country team (OCT) and other relevant forums such as PDMC, PDC.
17. Support field staff in coordination of relief assistance distribution including supervision and monitoring of assessment and distribution, regular field visits to assessment and distribution Support coordination with UN Specialized Agencies, national and provincial government authorities as well as International and national NGOs, and other Mission related projects, to facilitate effective delivery of humanitarian/emergency assistance for emergency/disaster situations; support the preparation of  situation reports, apprising of situation to date and specifying requirements of stricken areas.
19. Supervise the implementation of the ESNFI program activities in their area of responsibilities, including assessment and response coordination, facilitating disaster risk reduction activities and shelter interventions.
21. Support the program and the regional/provincial team in liaising with the local authorities, ANDMA (Afghanistan Natural Disaster Management Authority), Directorate of Refugees and Repatriation (DoRR), provincial and district governors, ministerial officials, Shura representative, community leader, etc.
23. Monitor office correspondence is maintained in good order (incoming/outgoing filling etc.), organize and manage filing in accordance to program guidelines, and system for documentation (IRF, MSRAF, BDS, Reports) related to the program, including the accurate data entry into the IOM owned database for disaster incidents.
25. Develop a thorough understanding of IOM administrative procedures and programme reporting methods in order to assist the program in ensuring these are employed in accordance with programme requirements.
27. Provide technical guidance to field staff and monitor that they have a clear understanding and use of all documents/forms, including Multi Sector Rapid Assessment Form (MSRAF), Family Assessment Form (FAF), distribution guidelines all other relevant documents.
29. Prepare administrative documents, tracking systems and reporting templates and mechanisms for internal and externals, and ensuring quality reports are prepared and submitted on time.
31. Support the Programme Management team in developing contingency planning and ensuring coordination with local regional HRT), operational country team (OCT) and other relevant forums such as PDMC, PDC.
33. Support field staff in coordination of relief assistance distribution including supervision and monitoring of assessment and distribution, regular field visits to assessment and distribution sites, and mobilization of resources to the affected areas and project implementation sites through coordination with programme support team in Kabul.
35. Develop training plan for regional staff following training needs assessment, mentor/coach and train field staff in the areas identified as need for improvement including emergency response processes and procedures, use of assessment tools and overall humanitarian thematic areas necessary for field staff.
37. Facilitate assessments, distributions and supervise field staff a to ensure programme set processes/procedures, criteria in the identification/verification of the beneficiary are in line with Emergency manual or standard Operating procedures (SoP) and project set objectives ensuring timely delivering of assistance.
39. Support in Coordination of the DRR activities with government relevant departments, local authorities and community development committee (CDC).
41. Participate in field missions, CBI activities monitoring such emergency response and shelter, and technical assistance to beneficiaries.
43. Take the lead and supervise warehouses and stock levels in the region and respective provinces ensure warehouse policy is implemented and stocks are replenished regularly to address the needs in the region and provinces.
45. Oversee and closely monitor all distributions including cash base interventions (cash for NFIs, winterization, shelter), and ensure AAP standards are applied and complaints mechanisms are in place.
47. Prepare reports on weekly, monthly and require base as well.
49. Serve as a main focal coordination with programme management and support team ensuring project activities and needs are closely coordinated.
51. Support national programme officer Or PM to Prioritize the emergency activities in different region such as field assessments, distribution, responses, PDM, TPM, risk monitoring, or Logistics and coordination.
53. Perform such other duties as may be assigned.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Required Qualifications and Experience

Education

University degree in Political or Social Science, International Relations or Law, or other relevant field with five years of relevant professional experience in emergency response in Afghanistan context.

or

High School diploma with seven years of relevant professional experience relevant to vacancy.

Experience

• Experience in the field of emergency response and humanitarian assistance especially in conflict or post-conflict area.
• Experience at an international level with specialized international agencies (UN Agencies, International Organizations, and International specialized NGOs) and in complex humanitarian operations, including conflict and post-conflict situations.
• Good knowledge of UN, IOM, International Organizations and NGO mandates and programmes around migrant’s rights in humanitarian assistance, post conflict migration and development.
• Direct experience in the region an advantage.
• Experience in the usage of office software packages (MS Word, Excel, etc.), kobo /other assessment tools and knowledge of spreadsheet and data analysis is an added advantage.

SKILLS:

• Demonstrated ability to carry out day to day needs assessment, coordinate with ESNIF clusters, ICCT, PDMC, OCT forms and other humanitarian partners.
• Good working knowledge with the complete Microsoft Office suite, information management and assessment relevant tools i.e kobo etc.
• Experience in managing mass emergency.
• Ability to work independently and under pressure.
• Strong interpersonal skills and ability to establish working relations with target communities and project team.
• Excellent verbal, written communication, and reporting skills
• Good knowledge of humanitarian coordination structure in the region, referrals and clusters level coordination.

Languages

Fluency in English and Dari or Pashto

Note: Applications from qualified female candidates are highly encouraged to apply.

Other: Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Interested applicants are invited to apply by Close of Business (CoB) 23 Jan 2024, Applications with incomplete information/documents will not be considered. Also, please take note that IOM does not accept hard copies.

If you agree with above, please proceed to the online application form by click HERE.

Posting period:
From: 09. 01 .2024 to 23.01.2024

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank account.

https://forms.office.com/e/1eZmwpgJEF