Organization: UNOPS – United Nations Office for Project Services
Location: Port-au-Prince
Grade: Mid level – IICA-3, International Individual Contractors Agreement
Occupational Groups:
Political Affairs
Elections
Project and Programme Management
Managerial positions
Closing Date: 2024-11-24
Job categories Project Management
Vacancy code VA/2024/B5406/29190
Level ICS-11
Department/office LCR, HTCO, Haiti
Duty station Port-au-Prince, Haiti
Contract type International ICA
Contract level IICA-3
Duration Open-ended (subject to satisfactory performance and budget availability)
Application period 08-Nov-2024 to 24-Nov-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Summary of functions:
Project Delivery and Performance
Procedures
Monitoring and reporting
Stakeholder engagement
Quality assurance
Knowledge management and innovation
Personnel management
Project Delivery and Performance
Develop, complete and update implementation plan(s)
Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
Liaise with any external suppliers or account managers
Manage acceptance and delivery of work packages
Monitor project progress ensuring that work packages are being executed properly
Control project and work packages changes
Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved
Identify and report to the supervisor potential business opportunities for UNOPS
2. Procedures
Comply with all organizational policy and specifically the Project Management Manual
Prepare/adapt all relevant plans for approval by the Project Board.
Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
Ensure maintenance of the project files and lessons learned are recorded
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
Understand the unique structures of the UN and budget appropriately for personnel
Manage expenditures against the budget (based on accurate financial reports)
Where the senior Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
For project closure purposes, provide a formal handover of the project to the closure manager
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations
3. Monitoring and reporting
Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
Maintain diaries and progress reports as required by the organization’s standard procedures.
Provide routine oversight and analysis of delivery data within the dashboard system.
Ensure all project team members track and regularly update milestones and targets for the duration of projects’ life span
4. Stakeholder engagement
Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover output
5. Quality assurance
Work with internal stakeholders to ensure projects comply with audit requirements
Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems
Coordinate quality reviews of project documents and deliverables
Provide quality control for management outputs (project documents, reports, etc.)
6. Knowledge management and innovation
Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
Research and logging of lessons learned throughout the project life span.
Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
7. Personnel Management
Lead and motivate the project management team
Ensure that behavioural expectations of team members are established
Ensure that performance reviews are conducted fairly, accurately and timely
Select, recruit and train team as required and taking into account gender parity and diversity objectives.
Ensure safety and security for all project personnel and comply with UNDSS standards
Education/Experience/Language requirements
Education:
Advanced University Degree in Project Management,International Relations, Development Studies Finance, Economics, Supply Chain, Business.
A combination of a Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.
NB: Please add/Upload proof of studies (Diplomas, Bachelor, certification, etc..) mentioned in your GPRS profile when submitting your application.
Certification:
Certification in Project Management (PRINCE2, PMI, etc.) is an asset.
Complete the UNOPS PMM, and oneUNOPS Projects training within (3) months from joining UNOPS.
Experience:
A minimum of 7 years’ experience on implementing complex projects/programmes.
Track record in providing support in elections, including in the provision of logistics and procurement services in at least two different contexts, is required.
Proficient in MS Project and Schedule Analysis is an asset.
Experience in engaging high level government authorities in managing complex projects/programmes is desirable
Experience in developing countries or post conflict environments is desirable.
Previous experience working with UNOPS in managing projects is desirable.
Experience in writing reports, performing data analysis, and writing technical documents is an asset.
Knowledge of quality assurance methodologies is an asset.
Experience in risk management is an asset.
Experience working in multicultural teams is an asset.
Experience in managing teams is an asset.
Strong analytical capabilities with the ability to manage tasks associated with the development of projects.
Language Requirements:
Proficiency in French is essential.
Intermediate level in English is required.