Organization: UNHCR – United Nations High Commissioner for Refugees
Location: Addis Ababa
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Administrative support
Human Settlements (Shelter, Housing, Land, Property)
Closing Date:
Hardship Level (not applicable for home-based)
E (most hardship)
Family Type (not applicable for home-based)
Non Family with Residential Location
Staff Member / Affiliate Type
UNOPS LICA5
Target Start Date
2024-07-01
Job Posting End Date
June 22, 2024
Terms of Reference
Under the supervision of the Associate Resettlement and Complementary Pathways Officer, the Senior Resettlement Assistant ’s primary role is to assist in effective resettlement delivery of UNHCR Debark’s Office in accordance with the UNHCR Resettlement Handbook, UNHCR Manual and relevant policy papers and publications. The incumbent provides important clerical and administrative support to resettlement operations and may as required take part in assessing cases for resettlement and conducting interviews. S/he maintains frequent contacts with the supervisor, relevant colleagues within the same Office or Offices under purview to exchange information and discuss issues on resettlement cases. Some contacts and communication at a working level are required with Embassy / Immigration Officials of resettlement countries, IOM as well as with other operating partners regarding resettlement issues
Standard Job Description
Senior Resettlement Assistant Organizational Setting and Work Relationships A Senior Resettlement Assistant position is typically located at Multi-Country Office, Branch Office or Field Office. Under supervision, the incumbent’s primary role is to assist the supervisor in effective resettlement delivery of a given UNHCR Office in accordance with the UNHCR Resettlement Handbook, UNHCR Manual and relevant policy papers and publications. The incumbent provides important clerical and administrative support to resettlement operations and may as required take part in assessing cases for resettlement and conducting interviews. S/he maintains frequent contacts with the supervisor, relevant colleagues within the same Office or Offices under purview to exchange information and discuss issues on resettlement cases. Some contacts and communication at a working level are required with Embassy / Immigration Officials of resettlement countries, IOM as well as with other operating partners regarding resettlement issues. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties – Carry out preliminary interviews and initial assessments to process refugees for resettlement following established procedures. – Prepare written documentation for resettlement submission; ensure that records / files of individual cases are updated in a systematic and timely manner. – Assess and review individual resettlement cases and prepare individual / group submission for scrutiny by the supervisor. – Provide persons of concern (PoC) with up-to-date and accurate information on UNHCR’s resettlement policies and procedures. – Comply with UNHCR’s standard operating procedures on resettlement, ensuring timely action on cases. – Follow up on cases from time of submission to final decision and departure; ensure effective in-country communication on the status and follow-up on PoC being considered for resettlement. – Assist in maintaining and updating proGres or Consolidated Online Resettlement Tracking System (CORTS) database and provide technical support. – Coordinate travel and departure arrangements for refugees accepted for resettlement. – Organize logistical support for governments undertaking resettlement missions. – Provide administrative support for resettlement-related training activities, including organization of resettlement workshops and meetings as required. – Maintain accurate resettlement statistics as well as up-to-date records on individual cases; assist in the preparation of reports. – Draft / type routine correspondence to Field Offices / Multi-Country Offices / Headquarters. – Systematically apply an Age, Gender and Diversity perspective in all aspects of the resettlement process; comply with UNHCR policy and guidelines on HIV/AIDS. – Assist in mitigating resettlement fraud by reporting suspected fraud. – Recommend eligible cases for resettlement consideration. – Provide counselling to PoC. – Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses International Law; International Relations; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Good knowledge of resettlement issues and UNHCR resettlement policies and operational applications. Completion of UNHCR specific learning/training activities (e.g., PLP and RSD/Resettlement Learning Programme, resettlement anti-fraud workshop). Functional Skills PR-Refugee Resettlement programs PR-Resettlement Anti-Fraud Policy and Procedures CO-Cross-cultural communication (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Required Languages
English
,
,
Desired Languages
,
,
Additional Qualifications
Skills
CO-Cross-cultural communication, PR-Refugee Resettlement programs, PR-Resettlement Anti-Fraud Policy and Procedures
Education
Certifications
International Law – Other, International Relations – Other
Work Experience
Other information
An eliminatory or complementary written test for shortlisted candidates may be conducted which will be followed by competency-based interview.
Female candidates are encouraged to apply.
Only Shortlisted candidates will be contacted.This position doesn’t require a functional clearance
Home-Based
No