Organization: NRC – Norwegian Refugee Council
Location: Assosa | Addis Ababa
Grade: Level not specified – Level not specified
Occupational Groups:
Administrative support
Security and Safety
Closing Date: 2024-07-17
Role and responsibilities
The purpose of the Staff Safety and Liaison Assistant is to provide a range of safety and liaison support at the field office and areas of operation.
Generic responsibilities
In consultation with Field Office Coordinator and HSS Officer, maintain NRC’s relationship with key government institutions, this included attending key bilateral and coordination meeting.
Create smooth work relationship between the organization and other parties
Implement NRC’s staff safety and security policies at field office level
Conduct regular security and risk assessments to identify safety and security needs
Request and facilitate training of staff in safety and security and provide regular briefings and updates at field office level
Immediately report all breaches of safety and security procedures and all threats to NRC staff, beneficiaries, activities or assets
Facilitate staff evacuation in emergency situations
Liaise with UN agencies, NGOs and other external actors to gain security information
Ensure vehicle and staff movements are monitored according to procedures and that necessary safety and security equipment are available and in good condition
Prepare security updates and reports as required
Specific responsibilities
Liaison Role
Advice the field office team on government relations and facilitate meetings and appointment as appropriate.
Contribute to NRC Strategic and programmatic planning including development of government relations
Facilitate NRC compliance with required regional registration and approval, and maintain a filling system (online and hardcopy as required)
Support NRC office assessments and start-up
Ensure NRC premises’ land/plots are duly registered, and all necessary and legal fees are paid regularly
Promote the rights of IDPs/returnees in line with the advocacy strategy
Staff Safety Role
Coordination with the Staff Safety and Liaison Coordinator (HSS) and Field Office staffs in analyzing and assessing security situation and threats in NRC areas of operation and ensure that appropriate measures are taken for safe operation.
Be familiar with all existing NRC security and safety documents and tools in place and assist to modify/update existing policies and develop new ones as required
Monitor local and national news (radio, television and print) and translate appropriate information in daily updates. Inform HSSC and AM on issues that may have an effect on NRC security in the region and advise on precautionary measures
Produce regular weekly written reports on the security situation in the field office based on the current information available from other agencies, NRC sub offices, media and other sources.
In coordination with HSS, ensure regularly updated incident mapping based on gathered information. Map and advise on Go/No-Go areas
Liaise with NRC hired guard service including duty rosters, leaves, payment, scope of work etc.
In cooperation with the HSS, regularly review the security situation of all NRC premises, evacuation plans, security instructions and any other contingency planning that may be necessary
Ensure incident reporting is conducted as necessary. Includes completion of online incident report form, informing necessary actors and maintaining incident report file, as per NRC format
Briefings/orientation of staff: Ensure orientation/induction of new staff/visiting staff is completed on first day of arrival to Metekel.
Ensure that all necessary measures are taken to provide NRC employees with a safe working environment as detailed in existing guidelines, including responsibility of fire regulations, procedures of acceptance of visitor and vehicles to NRC premises, receiving of mail etc. Analyze existing policies and procedures and suggest revisions to the HSS where necessary
Establish a communication system with field staff for tracking national staff movements in the field in collaboration with the HSSC and AM. Advise on travel restrictions or precautionary measures
The Norwegian Refugee Council (NRC) Geneva leads NRC’s representation with the IASC and UN agencies, and coordinates donor engagement with the UN and Swiss donors. NRC strives to assist and protect vulnerable and displaced people during crises, especially in situations of conflict. Established in 1946, NRC is an independent, humanitarian, non-profit, non-governmental organisation working in around 31 countries with approximately 14’000 staff. NRC employs a rights based approach, challenging those with responsibility to uphold the rights of displaced people set out within national and International Laws. NRC endeavors to secure the acceptance of local stakeholders for activities and is committed to the principles of humanity, neutrality, independence and impartiality.
NRC seeks to engage with all relevant actors in order to promote the full respect for the rights of displaced and vulnerable people; secure and maintain access for humanitarian operations and promote the achievement of durable solutions. NRC Geneva, with the Internal Displacement Monitoring Center (IDMC), are NRC’s primary presence in Geneva.