Post Date: Jun 23, 2024

Closing Date: Jun 29, 2024

Reference: NR/BAG/06/24/011

Number of Vacancies: 1

Salary Range: As per company salary scale

Years of Experience: 3 – 4 years

Probation Period: 3 month

Contract Type: Fixed-term

Contract Duration:m1 year

Contract Extensible: Maybe

Minimum Education: Bachelor’s Degree

Gender: Male

About Agha Khan Foundation

The Aga Khan Foundation, Afghanistan (AKF (Afg)) is an agency of the Aga Khan Development Network (AKDN), a group of international, private, non-denominational development agencies working to improve living conditions and opportunities for people in some of the poorest parts of the developing world. The Network’s organizations have individual mandates that range from the fields of health and education to architecture, rural development and promotion of private-sector enterprise and institutions that seek to empower communities and individuals, usually in disadvantaged circumstances, to improve living conditions and opportunities. The Aga Khan Foundation (AKF) is a non-denominational international development agency established in 1967 by His Highness the Aga Khan. Its mission is to develop and promote creative solutions to problems that impede social development, primarily in Asia and East Africa. Created as a private, non-profit foundation under Swiss law, it has branches and independent affiliates in 19 countries. AKF seeks to provide sustainable solutions to long-term problems of poverty, hunger, illiteracy, and ill health. In Afghanistan, AKF works with rural communities in mountainous, remote or resource poor areas to improve quality of life in the areas of natural resource management, market development, governance, education, and health.

Job Summary

POSITION OBJECTIVE

The Stock Officer will work in close coordination with provincial coordinator, provincial supervisors and M&E/MIS officers and will be responsible for overall management, planning and reporting of stock supplies, nutrition commodities and pharmaceuticals existed in the stock. The key function of the position is to keep the entire inventory of the stock under the safe custody and store the nutrition commodities and pharmaceutical as per the standard guidelines of temperature, humidity and cold chain.

Duties & Responsibilities

JOB DUTIES AND RESPONSIBILITIES

• The incumbent should be able to understand, implement and / or maintain standard AKF inventory management policies and procedures.

• The stock officer will be responsible for receiving and verifying the accuracy of incoming and outgoing shipments that includes Nutrition commodities (RUTF, RUSF, BP-5 Biscuits) , hygiene kits medicine and pharmaceuticals.

• The stock officer will receive supplies and check the receipt documents, quantities and quality before writing comments, dating and signing.

• The stock officer will ensure that stock cards are exists for all items and updated for every entry and exit of the item.

• The stock officer will be responsible for sorting, placing, and putting away the goods in the appropriate place in the stock according to the donor requirements.

• The stock officer will manage the stock in a manner to be well ventilated and kept at correct temperature and humidity.

• The stock officer will maintain accurate inventory records thorough the use of a computerized inventory system.

• He will manage and document the receipt, handling, storage, release and reporting of goods through the AKF stock policies and procedures.

• The stock officer will implement and ensure clear safety procedures.

• The stock officer will implement and ensure clear loading / unloading procedures, correct stocking, and turnover (FIFO) and (FEFO) procedures.

• The Stock officer will maintain the stock register book recording all outgoing and incoming receipts and activities.

• The stock officer will liaise with NPO Procurement/regional operation manager for the receipt of Goods, Supplies and equipment through proper documentation such as receipt of approved PR, Purchase Order, Invoice, and delivery report.

OCCASIONAL SIGNIFICANT DUTIES AND RESPONSIBILITIES

• To conduct supervisory visits from the outreach teams and oversee the availability and balance of nutrition commodities and pharmaceuticals.

• To have close coordination with BPHS implementing agencies and other departments of AKF at regional levels.

• To facilitate the visits of national office, donor and the MoPH from the provincial stocks.

• Undertake any other duties as may be reasonably assigned by the Project Coordinator or Program Manager or as per need of the project.

Job Requirements

JOB SPECIFICATION

• Graduated from Recognized pharmaceutical institutes or have bachelor’s degree in public health.

• At least 3 Years’ experience in managing the medical stocks.

• Ability to communicate effectively in English, and local languages verbally and in writing.

• Be able to work under pressure with tight deadline

• Good computer knowledge of MS Office Packages.

• Very good interpersonal communication skills.

• Must be capable of working both individually and as part of a team to undertake tasks in a fast-paced environment.

• Strong Communication and coordination skills

REQUIRED CORE COMPETENCIES

• Attention to details & Technical Skills.

• Management, Leadership & Communication skill.

• Accountability.

• Writing, Reading and strong listening Skills

• Creativity, Initiative and ability to work with minimal supervision

• Effective communication skills and self-confident.

Submission Guideline

APPLICATION

Interested applicants should submit their CV along with a cover letter to hr.baghlan@akdn.org no later than 29th June 2024.

Important Notes:

• Please quote the Vacancy Number as the Subject of the e-mail when applying.

• No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage.

• Only short-listed candidates will be contacted for further assessment.

• Salary scale: Grade E based on NTA Salary scale.

The Aga Khan Foundation Afghanistan (AKF- Afg) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge.

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: hr.baghlan@akdn.org. Please note that each job vacancy is assigned a unique identification number for your reference. After you submit your application, you will immediately receive an automatic confirmation acknowledging its receipt.

Aga Khan Foundation – Afghanistan (AKF- Afg) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AKF (Afg) implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AKF (Afg) is kept free from harm and abuse is prevented.

Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AKF (Afg)s Safeguarding Policy at all times.

By sharing your cover letter and resume with AKF (Afg) in response to this job application, applicants consent AKF (Afg) to keep this information on file for Recruitment and Human Resources Management purposes.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AKF Afghanistan to AKFA.HR@akdn.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.