Organization: WFP – World Food Programme
Location: Pibor
Grade: Administrative support – SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement
Occupational Groups:
Logistics
Closing Date: 2025-01-20
Diversity is embraced and celebrated by WFP. It encourages qualified candidates to apply regardless of their race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, or disability because it is dedicated to the principle of equal employment opportunity for all of its employees.
About (WFP)
The largest humanitarian organization in the world, the World Food Programme, helps people recover from violence, natural catastrophes, and the effects of climate change by saving lives in times of need and utilizing food aid to provide a road to peace, stability, and prosperity.
The future of WFP’s workforce is envisioned as a diverse, dedicated, skilled, and high-performing team that is chosen based on merit, working in a safe and welcoming workplace, upholding WFP’s core values (Integrity, Collaboration, Commitment, Humanity, and Inclusion), and collaborating with partners to improve the lives of those WFP serves.
RESPONSIBILITIES
1. Effectively receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
2. Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
3. Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
4.Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
5. Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
6. Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
7. Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performane.
FUNCTIONAL CAPABILITIES:
Capability Name
Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization
Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management
Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution
Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management
Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination
Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Experience using logistics databases to extract routine reports.
- Experience in managing warehouses with food and NFIs.
- Experience in managing inventories.
- Experience in processing invoices.
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Language:
Fluency (level C) in the UN language in use at the duty station and in the duty station’s language, if different.
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
How to apply
Simply click on the apply button, fill out of the form, upload your documents