Organization: UNICEF – United Nations Children’s Fund
Location: Ankara
Grade: Administrative support – GS-6, General Service – No need for Higher Education – Locally recruited position
Occupational Groups:
Administrative support
Logistics
Procurement
Supply Chain
Closing Date: 2024-07-16
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
You can watch our video to learn more about UNICEF Turkiye Country Office and a glance of our worklife.
Visit our website to learn more about what we do at UNICEF.
For every child, inclusion
Under the general supervision of the Supply and Logistics Specialist, the Supply and Procurement Associate prepares requests for proposals and purchase orders for all kinds of goods and services, obtains quotations from local vendors, monitors status of financing and maintains financial records of purchase allotment accounts.
How can you make a difference?
Supply and Logistics Associate contributes to the effectiveness and efficiency of the Supply and Procurement Unit, and the implementation of the Supply and Logistics work, by providing support and specialized assistance to all staff in the assigned areas of responsibility.
Key Accountabilities, Duties and Tasks
Receives and reviews requisitions in SAP / VISION for clarity, adequacy of specifications and completeness, confirms availability of funds, and obtains additional information considered necessary.
Compiles lists of local and offshore sources of procurement, draft solicitation documents and contacts local and offshore vendors for price quotations, prepares summary of bids, CRC submissions and Award adjudications. Drafts procurement and logistics operations related correspondence.
Coordinates meetings of Local committees related to supply and logistics operations, by arranging for suitable dates and time and platforms, sharing files containing the cases to be presented and preparing minutes of the meetings and obtain approvals.
Once decision on supplier is taken, prepare purchase order documents and LTAs for supervisor and other authorizing officers and vendors signatures; ensures distribution of signed purchase document to all required sections and file the document ,
Update supply-contracts plan with the purchasing documents information.
Provides procedural training to different stake holders.
Reviews allotment account codes of funding sources to ensure funds availability; records expenditures, and -inform procurement officer status of allotments, on a regular basis.
Follow up with sections on PO/contract status and close contracts after payment and obtaining the vendor evaluation form.
Extracts procurement information from SAP/VISION, other sources of information and records and summarize for budget presentation,
Maintains manual and automated procurement files and records; provides purchase information to receiving and inventory staff; maintains procurement supply and vendor reference library.
Any other tasks as and when assigned by the Supervisor/OIC or S&P Officers.
To qualify as an advocate for every child you will have…
Minimum requirements:
Education: Completion of secondary education.
Work Experience: A minimum of 6 years of progressively responsible clerical or administrative work, with specialized experience in purchasing a variety of materials and services. For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace an additional two years.
Language Requirements: Fluency in English and Turkish is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
Desirables:
Developing country work experience and/or familiarity with emergency.
Training in Supply and Procurement field is desirable.
Experience with SAP is considered an asset
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
Familiarize yourself with our competency framework and its different levels.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable people with disabilities are encouraged to apply.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.