Organization: UNICEF – United Nations Children’s Fund
Location: Juba
Grade: Mid level – P-3, International Professional – Internationally recruited position
Occupational Groups:
Logistics
Supply Chain
Closing Date: 2024-11-14
UNICEF South Sudan is looking for an experienced professional passionate about positively impacting every child to join the team as a Supply Specialist. The individual will be, responsible for the planning and development of procurement strategies related to Institutional and Services contracts, participates in UN Reform activities (for example, benchmarking, sustainable procurement, and UN procurement certification scheme), including training and capacity building of government counterparts, with the aim to streamline and harmonise procurement, as well as to ensure common procurement quality and high ethical standards.
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, Future
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations
How can you make a difference?
Job Purpose
Under the general guidance of the Senior Supply & Logistics Manager, the individual will be responsible for the planning and development of procurement strategies related to Institutional and Services contracts, participates in UN Reform activities (for example, benchmarking, sustainable procurement, and UN procurement certification scheme), including training and capacity building of government counterparts, with the aim to streamline and harmonise procurement, as well as to ensure common procurement quality and high ethical standards. Supervision of Supply staff, developing annual work plans and conducting annual performance appraisals.
Summary of key functions/accountabilities:
Contracts management
Ensures all procurement activities related to Institutional and Service contracts follow the UNICEF Financial Rules and Regulations, Supply Division Manual, and all other applicable procurement procedures.
Directly manage the country office procurement processes for contracting services that include Construction works, Cash incentives and social protection payments, Third party HR services, In-country logistics and advise programs/operations in supply strategy and recommended purchase methods; LTA’s, Institutional Contracts, analysis and evaluation of procurement requests and appropriateness of Terms of References/Scope of Services.
Supervise the issuance of public tender invitations to acceptable suppliers and contractors, evaluates quotations, clarifies offers, and negotiates with suppliers and contractors as appropriate.
Makes recommendations for finalization of contract awards, adjudicates offers in consultation with Supply staff and programmes, prepares, present and defends submissions to Contract Review Committee (CRC). Establishes Long Term Agreements.
In partnership with Supply staff, construction engineers and programme staff, evaluates suppliers and contractors with respect to delivery performance, product acceptability and commercial acceptability.
Develops and executes procurement training and capacity building activities.
Supply chain service and emergency response.
Provide input to the Country Programme Action Planning and advice on Supply requirements for the Plan of Operations and Annual Work Plans. Ensure appropriate planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
Analyze supply spend and develop procurement strategies based on category management to focus on strategic, essential supplies and services that contribute to results for children.
Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
In consultation with supervisor, maintain an emergency supply strategy based on risk assessment analysis and Programme assumptions.
Participate in emergency coordination, implementation, and monitoring meetings with internal and external partners.
Participates in inter-agency and UN procurement reform activities.
To qualify as an advocate for every child you will have…
Minimum requirements:
Education:
An advanced university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field.
Work Experience:
At least a minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly-related technical fields is required.
Experience in commercial activities with the public or private sector in developing and industrialized countries.
Knowledge of worldwide procurement, contract negotiations and administration and ability to manage and monitor the effective use of financial and material resources.
Language Requirements: Fluency in English is required.
Desirables:
Developing country work experience and/or familiarity with emergency.
Health supply chain management experience
For every Child, you demonstrate…
UNICEF’s Core Values of (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
(1) Care
(2) Respect
(3) Integrity
(4) Trust
(5) Accountability
(6) Sustainability
The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2)
(2) Demonstrates self-awareness and ethical awareness (2)
(3) Drive to achieve results for impact (2)
(4) Innovates and embraces change (2)
(5) Manages ambiguity and complexity (2)
(6) Thinks and acts strategically (2)
(7) Works collaboratively with others (2)
(8) Nurtures, leads and manages people (1)
Familiarize yourself with our competency framework and its different levels.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become a part of the organization. To create a more inclusive workplace, UNICEF offers paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. Click here to learn more about flexible work arrangements, well-being, and benefits.
According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), persons with disabilities include those who have long-term physical, mental, intellectual, or sensory impairments which, in interaction with various barriers, may hinder their full and effective participation in society on an equal basis with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has committed to increase the number of employees with disabilities by 2030. At UNICEF, we provide reasonable accommodation for work-related support requirements of candidates and employees with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen physical and digital accessibility. If you are an applicant with a disability who needs digital accessibility support in completing the online application, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.