Support with the development of proposals and reports & other donor-facing documents
Job no: 581863
Contract type: Consultant
Duty Station: N’Djamena
Level: Consultancy
Location: Chad
Categories: Partnerships
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I. Background
With 73 donor reports that are due in Fiori in 2025 and an average of 60 donor proposals that are submitted by UNICEF Chad on an annual basis, the associated workload is considerable. More reporting requirements are expected to be added as additional funding is mobilized throughout the year and there are additional reporting requirements that are not tracked in UNICEF’s official report tracking system. New opportunities keep emerging that require UNICEF to respond in a very short timeframe to not miss out on potential funding.
The Chad Country office Partnerships Manager requires support for the already scheduled reports to be submitted as well as support for the development of new donor proposals and support in grants management. This will enable the Partnerships Manager to respond to ad hoc requests from donors resulting from the volatile country context.
II. Scope of Work
Under the supervision and guidance of the Partnerships Manager and in close collaboration with Programme Chiefs of Section, the Deputy Representative and other relevant colleagues, the consultant will provide support to develop/review donor proposals, concept notes, donor reports and other documents:
Specifically, the major assignments of the consultant will be to:
- Produce well-written and impactful narrative and financial donor reports for the UNICEF Chad Country Office (CCO), across programmes and donors. This includes the preparation of report templates in line with donor and UNICEF standards, the briefing of sections and cross-cutting units to provide inputs, the follow-up with colleagues to receive timely inputs, the review of inputs and coordination of necessary revisions, and the copy-editing and formatting of reports. This will also involve coordinating amongst colleagues to finalize reports following feedback from donors and HQ counterparts.
- Develop proposals (narrative and budget documents) and concept notes for CCO across programmes. This includes the preparation of proposals in line with donor and UNICEF standards, the briefing of sections and cross-cutting units to provide inputs, the follow-up with colleagues to receive timely inputs, the review of inputs and coordination of necessary revisions, and the copy-editing and formatting of proposals.
- Produce other documents for donor communications and resource mobilization.
- Support to grants management, through quality assuring reprogramming requests to donors in line with donor and UNICEF standards and responding to other ad-hoc information requests on grants and programmes by donors, the Regional Office, HQ and from within the CCO.
The reports, proposals, concept notes and other documents will either be in English or French.
Each task will include ensuring completeness, coherence, correctness, and formatting of documents, including reviews of results planned / reported, log frames, financial reporting, and budgeting. The consultant will ensure that high-quality documents are produced by the agreed upon deadlines, for final review by the Partnerships Manager and clearance by the Deputy Representative Programmes and the Representative. To this end, the consultant is expected to collaborate with programme sections as well as cross-cutting teams of CCO (e.g., Budget, Operations and Emergency teams, Communications, …).
All documents will have to meet high quality standards and be submitted on time. The volume of work needed will vary with each document, which is presented in the approximate classification below. The number of working days per deliverable will be revised if needed, depending on different factors, including the quality of drafts to be passed on to the consultant. The target delivery date will be specific to each document.
Based on the current foreseen reporting workload it is estimated that the number of days may be approximately distributed as detailed in the table below.
It is to note that the workload will be divided between the consultant and the Partnerships Manager depending on capacity available and actual workload. Further, the estimated budget is subject to negotiation based on the consultant’s qualifications and defined work package.
Within the scope of work, the consultant is responsible for:
- Using their own equipment, such as laptops, microphones, software, and other necessary accessories.
- Not sharing the content or any part thereof with any third party without written permission from UNICEF. All content will be the property of UNICEF.
- Being available for revisions and reviews of the documents as needed.
- Following the UNICEF style guide and relevant donor templates.
- The performance of the consultant will be evaluated based on the quality of the documents, adherence to deadlines, and the ability to effectively convey humanitarian and basic needs as well as UNICEF’s impact in Chad.
III. Work Assignment Overview
| Work Assignment Overview | |||
| Tasks/Milestone: | Deliverables/Outputs: |
Timeline |
Estimated Budget |
Month 1 and 2
|
Estimated: 15 working days
|
July/August | |
Month 3 and 4
|
Estimated: 20 working days
|
September/October | |
Month 4 and 5
|
Estimated: 15 working days
|
November/
December |
|
IV. Qualification/Experience/Competencies/Skills Required
Education:
An advanced university degree (Master) in Social sciences, Planning development, Communication, Journalism, Sociology, Public Relations, Public Affairs, International Relations, Marketing or in a related area.
Work Experience:
- At least five (5) years of professional experience in the areas of proposals development, reporting, communication, and programme monitoring.
- Previous experience with report/proposal editing and formatting and previous experience in international organizations, NGOs or UN agencies (particularly UNICEF) will be considered an asset.
Other skills and competencies:
- Attention to detail to identify inconsistencies and maintain high standards of accuracy and precision in documents.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Teams
- Excellent written and oral communication skills
- Ability to synthetize complex information and to effectively present key information.
- Capacity to work independently.
Language Proficiency:
Full professional fluency in English and French both in writing and speaking (C2).
UNICEF Core Values
Care, respect, integrity, trust, accountability, and sustainability
Core competencies
- Demonstrates Self Awareness and Ethical Awareness
- Works Collaboratively with others
- Builds and Maintains Partnerships
- Innovates and Embraces Change
- Thinks and Acts Strategically
- Drive to achieve impactful results
- Manages ambiguity and complexity
V. Technical Evaluation Criteria (with weights for each criteria)
The selection of the consultant will be based on technical evaluation and financial offers in the ratio of 75:25. The criteria for technical evaluation will be as follows:
| Criteria |
Marks |
|
|
Min |
Max |
|
| 1. Cover Letter – Explaining the motivation for applying and explaining how the qualifications and skill set of the candidate are suitable for this position. |
3 |
5 |
| 2. Relevant educational qualifications of the candidate. |
15 |
20 |
| 3. Relevant work experience |
15 |
25 |
| 4. Work Samples – three previously written/edited donor-facing documents (reports, concept notes or proposals) |
20 |
25 |
| TOTAL TECHNICAL SCORE
The minimum overall qualifying score is 53. Only those candidates who meet the overall qualifying marks of 53 and score the minimum cut-off in each of the above sub-criteria will be considered technically responsive, and their financials will be opened. |
53 |
75 |
| Financial Score
The selection of the consultant will be on the basis of technical evaluation & financial offer in the ratio of 75:25 |
|
25 |
| TOTAL |
|
100 |
VI. Working conditions
Home base
VII. Supervision
The consultant will be supervised by the Partnerships Manager.
VIII. Technical and financial proposals
Applicants are invited to submit with their online application:
- a cover letter explaining why he/she is well placed to undertake this assignment, including detailed information on similar assignments he/she completed.
- A recently updated CV
- Work sample (proposals, reports, etc.)
- A financial proposal including the daily rate
Applicants are invited to submit their financial proposals in USD using the template below:
| Description | Quantity | Unit cost | Total (USD) |
| Consultancy fees |
Selection criteria will be based on relevance of qualifications, skills, expertise and experience in the required field, and the financial offer. Each application will be assessed first on its technical merits and subsequently on its price (weighting of 75 [technical note] / 25 [financial note]; the maximum points are awarded to the lowest financial offer of the technically qualified application. All other price proposals will receive points in inverse proportion to the lowest price. The best bid combining the 2 notes will be retained.
Recourse
UNICEF reserves the right to terminate the contract and/or withhold all or a portion of payment if the rules and the regulations regarding confidentiality, ethics and procedures of UNICEF and the partners are not followed, the performance is unsatisfactory, or work/deliverables are incomplete, not delivered or fail to meet the deadlines. The deliverables will remain the copyright of UNICEF.
The consultant must respect the confidentiality of the information handled during the assignment. Documents and information provided must be used only for the tasks related to these terms of reference.
Remarks
Individuals engaged under a consultancy contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein. Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants. Consultants are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).
To view our competency framework, please visit here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become a part of the organization. To create a more inclusive workplace, UNICEF offers paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. Click here to learn more about flexible work arrangements, well-being, and benefits.
According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), persons with disabilities include those who have long-term physical, mental, intellectual, or sensory impairments which, in interaction with various barriers, may hinder their full and effective participation in society on an equal basis with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has committed to increase the number of employees with disabilities by 2030. At UNICEF, we provide reasonable accommodation for work-related support requirements of candidates and employees with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen physical and digital accessibility. If you are an applicant with a disability who needs digital accessibility support in completing the online application, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.
Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.
The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.
Advertised: W. Central Africa Standard Time
Deadline: W. Central Africa Standard Time