This position is located within the Office of Head of Field Office in Central Equatoria State, Juba, United Nations Mission in South Sudan (UNMISS). The Team Assistant will report to the Administrative Assistant of Head of Field Office in Central Equatoria State, Juba.

Under the delegated authority, the Team Assistant shall perform the following duties: • Provide day to day support to the office of the Head of Field Office (HOFO) in all areas of work such as: initiate, process, monitor/review and follow up actions related to the administration, logistic, finance and human resources activities of the unit : • Receive and screen all documents (Training applications, Initial recruitment requests, extension requests etc.) before submitting them to the Head of Office for approval/endorsement • Draft official memos/letters before being reviewed and approved by HoFO. • Assist in preparation for meetings in HoFO’s office. • Assist in preparation of accommodation requests, travel requests/mop’s and security clearances for the office whenever required. • Consolidate monthly requests for office supplies for the section. • Maintain the calendar of appointments for the Head of Office. • Receive visitors to the office of Head of Office and convey the message to Head of Office as accurately as possible. • Vet and prepare non-UN travel documents in respect to official requirements. • Receive, compile and act as the focal point for specialized expenditures and hospitality funds for the office of HOFO . • Provide secretarial and administrative support, guidance and advice to the various substantive sections. • Prepare and update staff leave plans accordingly. • Serve as a communication link between the Office of Head of Office and other various offices. • Establish and maintain proper filling system for the unit. • Perform other duties as assigned.

Professionalism: Knowledge of human resources management in a large international organization; Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Ability to process memos and administrative documents in the United Nations or similar organizations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

High school or equivalent diploma is required.

Diploma/Certificate in office management/business administration is required.

At least three (3) years of relevant experience in administration, office management is required. The minimum year of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher. Experience in driving 4 X 4 vehicles is required. Experience with other international organizations is desirable

Fluency in English both spoken and written is required. Fluency in the local language may be essential; knowledge of other languages spoken in South Sudan is an advantage.

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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