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UN Jobs in Egypt-Programme Assistant

Egypt

Opportunity Deadline

23/04/2023

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Job Description

5 Year
Male, Female, Both
Bachelor Degree
Egypt

About Organization

The staff of WHO is united in their common dedication to achieving improved health for everyone, everywhere, working with 194 Member States, across six regions, and from more than 150 locations.

Together, we work to fight illnesses like cancer and heart disease as well as infectious conditions like the flu and HIV.

We support moms and kids so they live healthful lives and can look forward to a long life. We guarantee the security of the water people consume, the food they eat, the oxygen they breathe, and the necessary medications and immunizations.

Within the framework of the United Nations, our main responsibility is to oversee and organize foreign health.

Also, Apply:UN Jobs in Egypt-Call for Roster – Human Resources Officer

About UN Jobs in Egypt-Programme Assistant

Building strategic relationships and alliances, managing external contacts, and effectively supporting and directing all resource mobilization efforts in the area (including national and regional offices) are all responsibilities of the CRP Department. By helping to put the Organization’s regional health priorities on the international community’s agenda and by putting the Organization in a position to achieve technical and strategic recognition in the regional and global settings, the Department manages WHO/EMRO’s relationship with the international community.

Responsibilities of the UN Jobs in Egypt-Programme Assistant

1. Provide full administrative support including drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc., independently compose and finalize correspondence of administrative nature and draft interim replies, draft presentations as guided by professional staff.

2. Receive, screen and log all incoming correspondence, search for information and attach background, provide unofficial translation, if needed, take minutes of unit meetings, update and maintain unit filing system (paper based, electronic and database).

3. Follow up on the implementation of programme activities and ensure timely submission of unit’s contributions; respond to and act on telephone enquiries, assess the urgency of programme matters and refer them to appropriate staff for action, inform and remind professional staff in the unit of deadlines, provide supporting material as appropriate.

4. Organize the travel of the Regional Adviser and unit staff, including raising travel requests (TRs) in the General Management System (GSM), security clearance, finalizing travel itineraries and hotel bookings etc., and following up and maintaining records on the submission of duty travel reports.

5. Provide full administrative support to the unit’s intercountry meetings, draft rationale and plan (including approximate costs) for meetings, compile and process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claimsand complete logistical and financial arrangements.

6. Using GSM, carry out the function of project administrator; entering unit workplans, monitoring availability of funds and financial expenditures according to the approved workplan, initiating expenditure batches, and liaising and coordinating with country offices on the implementation of the workplan related to the concerned programme.

7. Initiate and process different transactions in GSM, including procurement of goods & services; completing necessary forms, obtaining approvals for APWs and submitting documentation to the Administrative Assistant, and following up with concerned parties on the receipt of deliverables and finalization of payments.

8. Update the unit’s webpages linked to the programmatic areas.

9. Assist/replace administrative staff in the Department, and perform other relevant duties within their scope of responsibility as required

Requirements of the UN Jobs in Egypt-Programme Assistant

Education:

  • high school diploma plus additional instruction in secretarial skills
  • An advantage is having a university degree in the social sciences, business management, or a similar area.

Experience:

  • Progressive managerial expertise for at least five years
  • experience in foreign or UN groups that is relevant

Languages:

  • proficiency in English. proficiency in Arabic.
  • learning the basics of French.

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